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TO: |
Mayor and Members of Council |
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FROM: |
James Allen, Chief Information Officer |
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PREPARED BY: |
Sugun Rao, Lead, Network Infrastructure Francis Poon, Manager, Technology |
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DATE OF MEETING: |
June 14, 2004 |
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SUBJECT: |
Dark Fibre Installation for Data Communication -
2004 Purchase Order Award to Markham Hydro Distribution Inc. |
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RECOMMENDATION:
THAT the report entitled, Dark Fibre Installation for Data
Communication - 2004 Purchase Order Award to Markham Hydro Distribution Inc.
dated June 14, 2004 be received;
AND THAT the
contract for Dark Fibre Installation for Data Communication for 3900 Major MacKenzie Road East
and 555 Miller Avenue sites be awarded to Markham Hydro Distribution Inc. for the five year period ending July 31,
2009 in the amount of $243,424.57
inclusive of 7% GST ($232,499.60 exclusive of GST);
AND THAT the
tendering process be waived in accordance with Purchasing By-Law
143-2000, Section 14 (1) (g);
AND THAT funds be provided from the approved 2004 Information
Technology Services Operating Budget - Account Number 400 404 5108.
PURPOSE:
The purpose of this report is to award a contract to Markham Hydro
Distribution Inc. for Dark Fibre
Installation for Data Communication for 3900 Major MacKenzie Road East and 555
Miller Avenue sites.
BACKGROUND:
Markham Hydro is the current provider of the
Dark Fibre Data Communication Link between the Anthony Roman Centre and 60 Esna
Park (Fire Department Administration Site). Due to the extensive requirements
for network bandwidth, ITS proposes to connect the following sites to the Town
Center Data Centre using the Dark Fibre medium to provide high speed data
communication connections:
A pilot project utilizing Dark Fibre for data
communication was successfully conducted on the 555 Miller Avenue site from
November, 2003 to May, 2004. ITS recommends retaining the current fibre
connection on a more permanent basis to better support the operation at the
Miller site.
Staff
recommends that the tendering process be waived in accordance with
Purchasing By-Law 143-2000, Section 14 (1)(g) which
states When any of the following conditions apply, the Treasurer or designate
and the Manager of Purchasing may, in consultation with the appropriate
Director, negotiate a Contract for the supply of goods and services which shall
be submitted to the Chief Administrator Office for final approval - (g) Where it is in public interest not to
solicit a competitive bid.
FINANCIAL CONSIDERATIONS:
The one time cost to connect each of the two
sites named above to the Anthony Roman Centre is $2500.00, while the monthly
cost for connectivity is $1895.83 per site. The term of the contract is five
years and the contract cost per site is $124,387.30 inclusive of 7% GST
($121,712.30 exclusive of GST).
Based on the research conducted on the connectivity solution for the Angus Glen
Community Center, similar fibre optic build will cost about an additional 25%
if provided by other commercial vendors.
Staff recommends that the contract for Dark Fibre Installation for Data
Communication for 3900 Major MacKenzie Road East and 555 Miller
Avenue sites be awarded to Markham Hydro Distribution Inc. for the five years period ending July 31,
2009 in the amount of is
$248,774.60 inclusive of 7% GST ($232,499.60 exclusive of GST);
AND THAT the
tendering process be waived in accordance with Purchasing By-Law
143-2000, Section 14 (1) (g);
AND THAT funds be provided from the approved 2004 Information
Technology Services Operating Budget - Account Number 400 404 5108.
______________________________ __________________________________________
Chief
Information Officer Commissioner,
Corporate Services
Q:
\ Dark Fibre Installation for Data
Communication.doc
