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TO: |
Mayor and Members of Council |
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FROM: |
Peter Loukes, Director, Operations and Asset Management |
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PREPARED BY: |
Paul Ingham, General Manager, Operations |
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DATE OF MEETING: |
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SUBJECT: |
Concrete Fence Replacement Program - Update |
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RECOMMENDATION:
THAT the report entitled
“Concrete Fence Replacement Program – Update” be received;
AND THAT Council
endorse the Town wide expansion of the program commencing in 2005;
AND THAT the
same three-way cost sharing arrangement, whereby the Town, Corporate sponsors
and the individual homeowners each contribute one-third of the cost for the
fence replacement program, be continued for the Town wide expansion of the
concrete fence replacement program;
AND FURTHER THAT the
Operations and Asset Management Department be authorized to erect ‘Markham
Concrete Fence Replacement Project’ identification signs at each site
recognizing the corporate sponsors that have contributed to the site specific
project.
PURPOSE:
At its meeting held on
BACKGROUND:
In
November 2004, the Operations Department completed construction of the first
phase of the concrete fence replacement project on both
As
of November 2004 the Town has received a total of $123,500 in sponsorship
funding for the pilot project area. Of
this total $43,831 has been spent to date leaving a balance of $79,669 of
sponsorship funding, in the program. A
detailed summary of the sponsorship funding and homeowner contributions for the
first phase of the pilot project is outlined in Attachment ‘B’ of this report.
OPTIONS/DISCUSSION:
At
it’s meeting on
Completion
of Pilot Project
In
2005, the Operations Department will continue with the second phase of the
concrete fence replacement pilot project.
Upon receipt of corporate sponsorship funds homeowners backing onto both
The
Committee also recommended that homeowners in Phase 1 that have not as yet
participated in the program be served letters advising them that spring 2005
will be their last opportunity to participate.
Included in these letters will be reminders to property owners that the
fences are located on private property, therefore each homeowner is responsible
for the continued maintenance of their portion of the concrete fence.
Town
Wide Expansion of the Concrete Fence Replacement Program
Improvements to
the streetscapes in the pilot project area clearly demonstrate the benefit of
the concrete fence replacement program.
Considering the success of the first phase of the pilot
project, the Committee has recommended that the program be expanded to include
all concrete fences across the Town. The
Committee further recommended that the same three-way cost sharing arrangement
be utilized to expand the program to other areas of the Town where concrete
fences are in need of replacement. The
sponsorship funding received by the Town will address specific project sites. The Town will then arrange public meetings to
advise affected residents of the program and set deadlines for them to
participate in each phase of the fence replacement program.
Recognition
of Corporate Sponsors
The
Committee would like to acknowledge the Corporate Sponsors that have
contributed funds towards the Concrete Fence Replacement Program. The Operations Department has prepared a
sample of a project sign (see Attachment ‘C’) that includes sponsor recognition
to be erected along the boulevard areas on each project site.
Summary
Improvements to
the streetscapes in the pilot project area clearly demonstrate the benefit of
the concrete fence replacement program.
The Committee’s proposal to expand the concrete fence replacement as
presented in this report provides a comprehensive program to address the
fundamental objective of the Markham Beautification Committee, which is to
revitalize the streetscapes on the Town, Region and City of
FINANCIAL
CONSIDERATIONS:
Two tax-rate funded capital projects were approved in 2003 and 2004 totaling $222,100. To date approximately $45,300 has been expended based on the first phase of the fence replacement pilot project leaving a balance of $176,763 as per Attachment B. The contractor that completed the first phase of the project has agreed to extend the contract to 2005 on the approved 2004 tender prices.
To date, corporate sponsorship has been received in the amount of
$123,500 of which $43,812 was expended in phase one leaving a balance of
$79,688. Therefore, phase two of the
project can proceed at approximately $250,000 upon receipt of commitment from
homeowners in the amount of $80,000.
Beyond that, additional contribution from both corporate sponsors as
well as homeowners will be required in order expend the balance of Town
committed funds. Three groups have
committed an additional $91,231, but the funds have yet to be received.
As we expand the Concrete Fence
Replacement Program, the Town should look for opportunities to solicit
contributions from corporate sponsors to address specific project areas with
the understanding that following the completion of these site-specific projects
any contributions received may be re-allocated to improvement projects
identified by the Operations and Asset Management Department. The ability to re-allocate these available
funds may establish sustainability of the program in an effort to provide
equity for other areas of
ATTACHMENTS:
Attachment ‘A’ – Photos of first phase of concrete fence replacement
program
Attachment ‘B’ – Summary of Corporate sponsorship funding and homeowner
contributions
Attachment ‘C’ – Sample project sign including sponsor recognition
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Peter Loukes, P.Eng. Director, Operations and Asset Management |
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Jim
Sales Commissioner,
Community and Fire Services |
Q:\Commission Share\Operations and Asset
Management\Reports\2005\Operations\Roads\Concrete Fence Replacement Program -
Update\Concrete Fence Replacement Program - Update.doc
Q:\Commission Share\Operations and Asset
Management\Reports\2005\Operations\Roads\Concrete Fence Replacement Program -
Update\Concrete Fence Replacement Program - Update.doc
