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General
Committee (Finance and Administrative) |
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TO: |
Mayor and Members of Council |
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FROM: |
Peter Loukes,
Director of Operations and Asset Management |
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PREPARED BY: |
Paul Ingham, General Manager,
Operations Ivy Ho, |
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DATE OF MEETING: |
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SUBJECT: |
Tender Award #046-T-05 Supply and Delivery of TWO
(2) Dump Trucks |
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RECOMMENDATION:
THAT the report
entitled “Tender Award #046-T-05 Supply and Delivery of TWO (2) Dump Trucks” be received;
AND THAT the
contract for tender #046-T-05 Supply and Delivery of TWO (2) Dump Trucks be
awarded to the lowest priced bidder, Woodbine Truck Centre in the amount of $367,146
exclusive of GST;
AND THAT funds are provided for in Operations
and Asset Management Department’s Capital Budget for Corporate Fleet
Replacement Program for 2003 Account #56 6150 5000 005 in the amount of $199,000
and 2004 Account # 57 6150 6172 005 in the amount of $242,566 totalling $441,566
budgeted for these two units;
AND THAT the remaining balance of $74,420
($441,566 budget less $367,146 award) will be applied to the purchase of
vehicles as approved in Asset Management Department’s Capital Budget for
Corporate Fleet Replacement Program;
AND FURTHER THAT units #
1257 and 1262 will be sold upon delivery of the new units in accordance with
PURPOSE:
To award contract for Tender #046-T-05
Supply and Delivery of TWO (2) Dump Trucks.
In order
to standardize the dump trucks in the Town, the brand name “International” was
specified and no equivalents were accepted.
BACKGROUND:
This tender is part of the 2003 and 2004
Corporate Fleet Replacement Program.
BID INFORMATION
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Advertised |
Electronic Tendering Network |
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Bids closed on |
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Number picking up bid documents |
4 |
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Number responding to bid |
2 |
DETAILED PRICING INFORMATION as submitted:
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Contractors |
Prices
Exclusive of GST |
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1 |
Woodbine Truck Centre |
$367,146.00 |
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2 |
Metro International Toronto Inc. |
$377,123.04 |
Note: Prices are inclusive of PST and exclusive of
GST
FINANCIAL CONSIDERATIONS:
Staff recommends
that the contract for tender #046-T-05 Supply and Delivery of TWO (2) Dump Trucks be
awarded to the lowest priced bidder, Woodbine Truck Centre in the amount of
$367,146 exclusive of GST.
Funds are provided for in Operations and
Asset Management Department’s Capital Budget for Corporate Fleet Replacement
Program for 2003 Account #56 6150 5000 005 in the amount of $199,000 and 2004
Account # 57 6150 6172 005 in the amount of $242,566 totalling $441,566
budgeted for these two units.
The remaining balance of $74,420 ($441,566
budget less $367,146 award) will be applied to the purchase of vehicles as
approved in Asset Management Department’s Capital Budget for Corporate Fleet
Replacement Program.
Units # 1257 and 1262 will
be sold upon delivery of the new units in accordance with
ENVIRONMENTAL CONSIDERATIONS:
Both of these new units will
have diesel engines capable of operating on a blend of bio-diesel fuel. To further reduce emissions, each unit will have
a Tager fuel device installed prior to being put into service. This device has been tested on other fleet
units providing an average of additional emission reduction of 18%.
In addition, Fleet staff is
currently evaluating the use of diesel fired on board engine/cab pre-heaters. The pre-heater units are capable of reducing
idling time required for equipment warm-up, resulting in additional fuel and
emission savings.
APPROVED BY:
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Peter Loukes,
P. Eng. |
Jim Sales |
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Director,
Operations and Asset Management |
Commissioner, Community and Fire
Services
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Q:\Finance
and Administration\Finance\Purchasing\2005 File Management\Contract
Management\046-T-05 Supply & Delivery of Dump Trucks\046-T-05 Award Report
F & A.doc