Report to: DEVELOPMENT SERVICES COMMITTEE          Date of Meeting: June 6, 2006

 

 

SUBJECT:                          Up-fronting of the Design and Construction of Two Parks in the Cornell Rouge Phase 1 Subdivision of Cornell by the Cornell Rouge Development Corporation

PREPARED BY:               Linda A. Irvine, Manager, Parks and Open Space Development

 

 

RECOMMENDATION:

THAT the report dated June 6, 2006 to Development Services Committee, entitled “Up-fronting of the Design and Construction of Two Parks in the Cornell Rouge Phase 1 Subdivision of Cornell by the Cornell Rouge Development Corporation” be received;

 

AND THAT Council approve the request by Cornell Rouge Development Corporation to up-front the cost of design, construction and contract administration of two parks identified as Block 337 (1.2816 ha or 3.1668 ac) and Block 342 (0.4801 ha or 1.1864 ac) in draft plan of subdivision 19TM-030006, subject to the following conditions:

 

  1. That Cornell Rouge Development Corporation up-front the cost of the design, construction and contract administration of these two parks to a minimum value of $135,000.00 per acre which totals approximately $587,682.00 inclusive of all applicable taxes;

 

  1. That, subject to compliance with these terms and conditions, the Town of Markham reimburse Cornell Rouge Development Corporation up to $587,682.00 towards this project from development charges for park development under the understanding that Cornell Rouge Development Corporation may contribute additional funds above this amount which will not be reimbursable by the Town, towards the development of these parks;

 

  1. That the Town reimburse Cornell Rouge Development Corporation for invoices paid on a single lump sum basis for all approved costs associated with the design, construction and contract administration, including all applicable taxes, of these two parks up to a maximum of $587,682.00, less the 10% holdback to be released upon final assumption of the park by the Town, after sufficient Development Charges for park development have been collected (90% of a maximum of $587,682.00) at the building permit stage for residential lots within the Cornell Community to warrant repayment in full to the maximum allowable. No interest on such invoices shall be payable by the Town;

 

  1. That owners / developers within the Cornell Community, including Cornell Rouge Development Corporation, not receive any credit towards park development charges and continue to pay the park development charge at the building permit stage for all present and future development phases of subdivisions within the Cornell Community;

 

  1. That Cornell Rouge Development Corporation hire a landscape architect who is a full member of the OALA having custody and use of the Association seal, and approved by the Town, to provide professional design, contract document, and contract administration services, to the satisfaction of the Town;

 

  1. That Cornell Rouge Development Corporation follow the Town’s standard park and open space approval process which includes development of several design concepts, holding community input meetings, presentation to selected Standing and Advisory Committees as applicable, as well as review and approval by the Planning and Urban Design Department in consultation with the Parks Operations Department;

 

  1. That Cornell Rouge Development Corporation tender out the construction of the park works including a minimum of three bidders to the satisfaction of the Town and a 2 year detailed maintenance contract for the parks to the Town’s satisfaction as part of the tendered works. Costs for the 2 year maintenance contract are the responsibility of Cornell Rouge Development Corporation;

 

  1. That, notwithstanding the requirement noted above in Condition (7), Cornell Rouge Development Corporation shall also maintain the park to Town standards, from the time that it is built until such time as the parks would normally have been built (identified in the Town’s Development Charges Study as 2008). The Town will not reimburse Cornell Rouge Development Corporation for costs associated with this additional maintenance obligation for the park;

 

  1. That these parks be included in the Urban Design, Development Services Commission, 2008 Capital Budget submission which will include the amount to be reimbursed and the internal consulting fees.

1. Purpose                2. Background         3. Discussion             4. Financial         5. Environmental

 

6. Accessibility       7. Engage 21st             8. Affected Units       9. Attachment(s)

 

 

PURPOSE:

 

This report seeks approval for Cornell Rouge Development Corporation to up-front the costs of design, construction, and contract administration associated with development of two parks, identified as Block 337 (1.2816 ha or 3.1668 ac) and Block 342 (0.4801 ha or 1.1864 ac) in draft plan of subdivision 19TM-030006 in the Cornell Rouge Phase 1 Subdivision in the Cornell Community.

 

 

 

BACKGROUND:

 

As part of the overall parks and open space master plan for the Cornell Rouge Community a 1.2816 ha (3.1668 ac) neighourhood park is to be developed on the south west corner of  Morning Dove Drive and Cornell Rouge Boulevard and a 0.4801 ha (1.1864 ac.) neighbourhood park is to be developed on the east side of Albert Lewis at Morning Dove Drive and Pinecliff Avenue in Cornell.

 

 

OPTIONS/ DISCUSSION:

 

In a letter dated May 16, 2006, Mr. Miguel Singer of the Cornell Rouge Development Corporation requested permission from the Town to allow Cornell Rouge Development Corporation to proceed with the design and construction of these neighbourhood parks in advance of the Town’s projected schedule. Cornell Rouge Development Corporation is motivated to build these parks early for marketing reasons and as such is hoping to start construction in early 2007. Staff have met with the Cornell Rouge Development Corporation and have agreed that the design of these parks will be undertaken in the summer of 2006, that the requisite community meeting will occur in the fall of 2006, and that these parks will be tendered over the winter in time to allow for a spring 2007 construction start.

 

In consideration of this request, this report seeks Council’s approval for the early delivery of these parks by Cornell Rouge Development Corporation in accordance with the recommendations noted herein. The 5 year park capital program will be adjusted to reflect the early delivery of these parks.

 

 

FINANCIAL TEMPLATE (Separate Attachment):

Not applicable

 

 

FINANCIAL CONSIDERATIONS:

 

In the year that these parks are assumed for maintenance by the Town, additional resources will be required in the Parks Operations budget. Implications to the Tax Rate (10% of $587,682.00) will occur in 2008 when the Capital budget is approved. When designing the park, staff will consider long-term maintenance, operational, and capital replacement cost implications.

 

 

ENVIRONMENTAL CONSIDERATIONS:

Not applicable

 

 

ACCESSIBILITY CONSIDERATIONS:

Not applicable

 

 

ENGAGE 21ST CONSIDERATIONS:

Not applicable

 

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has been consulted in the development of this report.

 

 

RECOMMENDED BY:

 

 

 

 

 

 

 

 

Valerie Shuttleworth, M.C.I.P., R.P.P.

Director of Planning & Urban Design

 

 

Jim Baird, M.C.I.P., R.P.P.

Commissioner of Development Services

 

 

 

ATTACHMENTS:

Mr. Miguel Singer of the Cornell Rouge Development Corporation

Appendix B: Key Map

 

 

 

 

 

Q:\Development\Design\linda\Parks\CornellRougeDevelopmentsUpfronting.doc

 

 APPENDIX B