Report to: General Committee Date of Meeting: June 12, 2006

SUBJECT: 2006 / 2007 Ice Allocation Report

PREPARED BY: Glen Taylor x3190 / Dave Merriman x3787 /

Kevin McGuckin 905 474-1007

RECOMMENDATION:

That the report entitled “2006 / 2007 Ice Allocation Report” be received;

And that Council approve the Ice Allocation schedule (Appendix A) for the 2006 / 2007 ice season;

And further that Council receive the Special Events List (Appendix B) for the 2006 / 2007 ice season.

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to establish the ice allocation for the 2006 / 2007 ice season, and to further revise the Special Events listing for the upcoming season.

BACKGROUND:

Every organization has been allocated its full entitlement of prime ice time for the upcoming ice season. The only exceptions are those organizations that chose not to take their full allocation. Allocation of ice has been made in the community that each organization serves. The Special Events Listing has been confirmed for the upcoming ice season.

There are a total of 740 prime time hours to allocate to the organizations in the 2006 / 2007 ice season. A request for 2006 / 2007 ice requirements was sent to each organization on January 26, 2006, requesting their regular season start and end dates, tournament and special event dates and their final registration lists.

Town Staff held a meeting with all user groups on April 6, 2006 to review the Ice Allocation process. Staff then met individually with each organization to confirm their prime time ice requirements and to verify registration lists. Based on registration information, calculations were completed to determine total hours using the Ice Allocation Formulas (Appendix C). In some cases, groups required additional ice to meet their full requirements. These groups were given the opportunity to purchase additional ice time above and beyond their allocation entitlement, at the Resident Rate of $188.00 per hour.

Also based on this information, charts outlining the allocation of prime time ice, entitlement and allocation totals were prepared (Appendix D). This exercise confirmed that 100% allocation was achieved.

Public Skate sessions were reviewed and confirmed with an additional two (2) hours added to the Sunday public skate at Angus Glen Community Centre to meet the demand. This increased the total hours for public skate to 36 hours per week. Some of the skate times have been adjusted to better serve the community and to accommodate user group’s requests. The Learn-to-Skate recreation program also remains the same as the previous year with a total of 34 prime hours allocated to the program.

Based on information provided by the organizations, the Special Events Listing (Appendix B) has been confirmed for the 2006 / 2007 ice season.

RECOMMENDED

BY: ________________________ ________________________

Barbara M. Roth Jim Sales

Director, Recreation and Commissioner of Community

Culture Services and Fire Services

Q:\Recreation\POLICIES\POL010\2006\2006-2007 Ice Allocation Policy Report.doc

ATTACHMENTS:

Appendix A – Ice Allocation Schedules

Appendix B – Special Events List 2005 / 2006

Appendix C – Ice Allocation Formulas

Appendix D – Ice Allocation Charts