6th
MEETING
TOWN
OF
York
Room,
MINUTES
Attendance: Regrets:
James Bush Sam
Sahoy
Jeanne
Bowman Charlene
Woron
Javaid
Khan Deputy
Mayor F. Scarpitti
Adam Poon
Councillor Khalid Usman
Staff:
Bob Walter, Manager, Street Services
Steve
Matunin, Supervisor, Operations
Rob Hinks, Working Foreperson (Milne)
Joanne
Olson, Council Assistant
Olivia
Bella, Event Management & Outdoor Sport Coordinator
Matt Vetere, Financial Analyst
Marjorie Rebane, Manager, Corporate Communications
Lilian Pagnanelli, Committee Clerk
The Canada
Day Committee meeting convened at
1. ADOPTION
OF AGENDA
The was adopted agenda as presented.
2. MINUTES
OF MAY 15, 2006 MEETING
The Minutes of the Canada Day Committee meeting held on
3. BUSINESS
ARISING FROM MINUTES OF LAST MEETING
a) Security – O. Bella indicated that
she would send a message to the York Regional Police regarding the security
arrangements by e-mail.
4. 2006
BUDGET
The Committee was provided with a
copy of the financial statement as at
Copies of the postcards were
circulated for perusal of the committee. Members provided positive feedback on
the overall design of the postcard.
There was general agreement that the postcards are to be distributed to
as many
5. COMMITTEE
REPORTS:
a) Food Vendors – J. Olson reported that
b) Community Booths – J. Olson presented for discussion
a request to offer community booths to non-profit organizations during the
Canada Day celebration at
c) Sponsorships – Copies of the sponsorship package
were distributed to members. Councillor Usman
expressed his gratitude to the Marketing team for a job well done in developing
the sponsorship package. O. Bella indicated that in order to avoid duplication,
all members were requested to contact Carolina Moretti
prior to approaching possible sponsors.
J. Bowman noted an error in the schedule of the Children’s events as
shown in the sponsorship brochure. She
suggested a revision from
d) Advertising/Posters/Invitations – M. Rebane
provided an update on the status of advertising the Canada Day celebration: (a)
that notice has been included in the Town Page; (b) that a 6.5 x 6.5 ad has
been placed in the local paper; (c) that Corporate Communications is developing
a 15-minute spot in Markville’s DAN (Digital
Advertising Network) Board; (d) that an ad will be placed in the Village Board
as well. Ms. Rebane
noted that all advertisements are at no cost to the Canada Day Committee.
O. Bella also reported that the invitations to MP’s, MPP’s, Minister of Citizenship, York Region Police and Fire Chiefs, etc. had been processed.
e) Mayor and Members of Council Seniors
Luncheon – J. Olson
advised that due to personal injury Ms. C. Woron is
not able to attend the meeting. On
behalf of C. Woron, J. Olson reported that all the
necessary arrangements regarding the luncheon are in order. On the colour of choice for tablecloths, the
committee decided on the colour red. Staff was also requested to provide additional signage for
parking. It was also noted that
Extension 2065 had been made available for seniors to call in their response.
f)
Parade – J.
Olson reported that all the 2005 parade participants have been contacted. She confirmed the following parade
participants:
·
Town
Crier
·
Markville Chev Olds
·
Communities
In Bloom
·
Governor General's Horse Guards Band
·
Veterans
·
Athletes,
and
·
One
VIVA bus
·
Fire
Department
·
Wagons
·
Town
Hybrid Cars
·
Chinese
Folk Dance
·
Army
Cadets
·
Sandra
Amodeo
·
Chris
Wilkinson (the Olympian)
·
Ms.
Teen Markham
·
Riverdance Group
J. Olson noted that she is waiting to hear from
the YMCA, the Jazz Festival, the Lion Dancers, the Seventh Day Adventist, the
Scarborough Pipe Bands, and the Markham Concert Band. She requested the participation of the Town’s 2 hybrid.
g) Parking – S. Matunin was requested to lay out the plan
for parking at
h) Transit Arrangements – J. Olson that
arrangements regarding transit have been made:
6 buses would be used for transporting the seniors to and from the
luncheon and from
i) Stage
& Sound – deferred to the next meeting.
j)
Children’s Activities – J. Bowman reported that all the necessary arrangements have been
made, and that the Shapero’s are donating the
supplies at no cost. The issue with
respect to the use of inflatables at public parks
regarding liability insurance were discussed.
Staff will investigate and report to the committee.
k) Entertainment – J. Olson confirmed the
participation of the following entertainers:
·
Tony
Murphy (for the seniors luncheon)
·
Doug
Barr
·
MC
from CHUM Radio Tom Jokic
·
Hawaiian
Dancers
·
Sandra
Amodeo Dance Group
·
Markham
Filipino/Canadian Group
·
Viva
Dance Group
·
Tamil
Dance Group
·
Chinese
Folk Dance
·
Flamenco
Dance Group
A. Poon again discussed the proposal from a Chinese Radio Station’s involvement to promote Canada Day. The Chair requested A. Poon to submit the proposal in writing and submit it to J. Olson. The Chair also requested O. Bella to send Mr. Poon an electronic copy of the sponsorship package.
l)
Signage –
members were advised to submit their request for signage to B. Walter by the
deadline date of June 16th.
m) Security – O. Bella advised that an e-mail had been
sent to Wayne Khalinski, and confirmed the
participation of officers on bicycles.
6. OTHER
b) Media
Launch
Copies of the Media Launch Agenda
for
J. Olson reported that the
Unionville High School Choir declined the invitation (due to school
exams).
The Chair suggested to invite
7. DATES
OF FUTURE MEETINGS
The
following future meeting dates were confirmed:
June 12
June 21 - Media Launch
June 26
8. ADJOURNMENT
The meeting adjourned at