Report to: General Committee-Finance & Administration

Community Services & Environment Date of Meeting: June 12, 2006

SUBJECT: Award of Tender 184-T-05 Doncaster Avenue – Replacement of Watermain

PREPARED BY: Thomas Yeung, Project Manager

Ivy Ho, Purchasing Supervisor

RECOMMENDATION:

THAT the report entitled “Award of Tender 184-T-05 Doncaster Avenue – Replacement of Watermain” be received;

AND THAT Tender 184-T-05 Doncaster Avenue – Replacement of Watermain be awarded to the lowest priced bidder, Finch Paving (1993) Inc. in the amount of $1,035,121, exclusive of contingency and GST;

AND THAT a separate purchase in the amount of $95,000 exclusive of GST be issued for contingency to cover any additional fees, and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

AND THAT the award be funded from Waterworks Department’s 2006 Capital Budget Account # 053 6150 7248 005 Watermain Construction and Replacement in the amount of $1,463,000;

AND THAT an exemption to the Town of Markham’s Noise Control By-law #2003-137 be approved to permit the construction of water service connections for the commercial premises on Doncaster Avenue, between Yonge Street and Henderson Avenue to proceed 24 hours a day, 7 days a week from August 8, 2006 to September 8, 2006;

AND THAT the above exemption be subject to staff from the Asset Management Department and its consultant advising abutting commercial premises and residents on Doncaster Avenue.

The project is part of the Waterworks Department’s on-going watermain improvement program to systematically replace and upgrade the deficient watermain in order to improve the water supply capacity and the reliability in the area.

The existing 250mm diameter watermain on Doncaster Avenue was constructed in the 1970’s and has continuously experienced incidents of watermain breaks. Replacement of this watermain is required in order to improve the water supply capacity and the reliability in the area.

In April 2004, Chisholm Fleming & Associates was retained by the Town to carry out the detailed design and contract administration services for this project. The detailed design of this project was completed in June 2004 by CFA. The construction tender, 109-T-04, for this work was issued and closed in July 2004. However the lowest bid price received was $1,960,325 which exceeded the Town’s 2004 construction budget of $1,233,513 by $726,812. The over budget was mainly due to the additional length and increase of watermain sizing on Doncaster Avenue and Proctor Avenue, added watermain works at the intersections on Henderson Avenue at Glen Cameron Road, Morgan Avenue, Clark Avenue and the market conditions of the construction industry at the time of the tender call.

Consequently, tender 109-T-04 was cancelled. In order to meet the budget constraint and proceed with the project, CFA was requested to revise and divide the original project into two phases.

Phase 1 (tender 155-T-04), including the additional scope of work was completed in 2004.

The detailed design for Phase 2 of the watermain replacement on Doncaster Avenue from Yonge Street to Henderson Avenue was completed in January 2006 and Ministry of Environment (MOE) approval was obtained in April 2006.

The project will involve the construction of approximately 1,000m of 400mm diameter watermain, 200m of 100mm diameter watermain, valves, chambers and other appurtenances.

All bids were issued in accordance with Purchasing by-law 2004-341.

BID INFORMATION:

Advertised	Electronic Tendering Network
Bids closed on	April 28, 2006
Number picking up bid documents	14
Number responding to bid	7

DETAILED PRICING INFORMATION:

Company	Prices
Finch Paving (1993) Inc.	$1,035,121.00
FDM Contracting Co. Ltd.	$1,098,202.75
Sam Rabito Const. Ltd.	$1,553,122.37
Dig-Con International Limited	$1,714,109.00*
FCM Construction	$1,700,934.58
Kenco Construction Ltd.	$1,705,279.00*
Safire Infrastructure Inc.	$2,265,000.00

Note: Prices are exclusive of GST and contingency

* Corrected for minor mathematical error which did not impact the award recommendation.

OPTIONS/ DISCUSSION:

In order to implement the construction of the Doncaster Avenue watermain replacement project and to reduce the disruption of the water supply to the commercial premises due to the watermain construction activities, it will be necessary to work after the regular working or business hours and on weekends to complete the required water service connections. The normal working hours permitted under the Town’s Noise Control By-law #2003-17 is 0700 hours to 1900 hours Monday to Saturday and therefore an exemption to the Bylaw is required to allow for overnight and weekend work. Extended hours would reduce the disruption of the water supply to the commercial premises and would also reduce the duration of the project and the corresponding impact on traffic in the area. The extended work hours will take place from August 8, 2006 to September 8, 2006.

Staff from the Asset Management Department and its consultant will advise the abutting commercial premises and residents on Doncaster Avenue at least 48 hours prior to the commencement of the night time work. Staff will continue to monitor, keeping noise levels to a minimum during the entire construction activities. (Attachment ‘A’)

Project Schedule

Upon Council’s approval, the project is anticipated to commence in the first week of July and shall be completed in its entirely by the end of September 2006.

FINANCIAL CONSIDERATIONS:

The following table is a summary of the financial considerations for this report:

Original Budget and Account #	$1,463,000	053-6150-7248-005 Watermain Construction & Replacement Program
Current Budget Available (unspent)	$1,361,800
Less Cost	($1,035,121)	Awarded to Finch Paving (1993) Inc.
Less Contingency	($95,000)
Budget Remaining	$231,679

Close upon final payment:	YES
Future Financial Impact:	NO
Finance Department Comments:	YES

FINANCIAL TEMPLATE (Separate Attachment):

ENVIRONMENTAL CONSIDERATIONS:

Not applicable

ACCESSIBILITY CONSIDERATIONS:

Not applicable

ENGAGE 21^ST CONSIDERATIONS:

Not applicable

BUSINESS UNITS CONSULTED AND AFFECTED:

Not applicable

RECOMMENDED

BY: __________________ _____________________

Steve Andrews, P.Eng. Jim Sales, Commissioner of

Director, Asset Management Community & Fire Services