Report to: General Committee Date
of Meeting:
SUBJECT: Award
of Tender
PREPARED BY: Thomas Yeung, Project Manager
Ivy Ho, Purchasing Supervisor
Steve Andrews, Director of Asset Management
Catherine Conrad, Town Solicitor
RECOMMENDATION:
THAT the report entitled “Award of Tender 028-T-06 Milmar Court Sanitary Sewer System” be received;
AND THAT Tender 028-T-06 Milmar
Court Sanitary Sewer System be awarded to the lowest
priced bidder, Safire Infrastructure Inc. in the amount of $136,400, exclusive of
contingency and GST;
AND THAT
a separate purchase order in the amount of $13,640 exclusive of GST be issued
for contingency to cover any additional fees and that the Director of
AND THAT Mitchell Hatt & Associates be retained to carry out the site
supervision and contract administration for the construction of the Milmar Court Sanitary Sewer System at an
upset limit of $15,000, exclusive of GST;
AND THAT
the cost for construction, engineering and all related administration costs in
a total estimated amount of $192,000 be front-ended by the Town from the
Waterworks reserve and recovered from the benefiting property owners with
appropriate interest;
AND THAT
the Treasurer be authorized to investigate the option of long term financing of
the Milmar Court Sanitary Sewer agreement, and future Section 391 of the
Municipal Act agreements through the use of debentures;
AND THAT
the Milmar Court Sanitary Sewer System proceed and the total project cost in
the estimated amount of $192,000 be recovered by imposing an equal fee against
each of the property owners abutting the works in accordance with Section 391
of the Municipal Act 2001;
AND THAT the actual construction cost, all the engineering and related administrative and financing costs front-ended by the Town form part of the total project cost and be recovered in accordance with the requirements of Section 391 of the Municipal Act and the by-law approved by Council;
AND THAT the necessary by-law to levy the associated cost by property for the Milmar Court Sanitary Sewer System be prepared in accordance with the requirements of Section 391 of the Municipal Act 2001;
AND THAT the
residents be allowed to have the option to pay the full amount at the time of
the completion of work or over 15 years on their tax bill with interest payable
at the 15 Year Region of York Debenture Interest Rate.
EXECUTIVE SUMMARY:
Not applicable