M I N U T E S

BUILDINGS & PARKS CONSTRUCTION COMMITTEE

2007-11-16

Meeting No. 10

Attendance

Members: Councillor C. Moretti, Chair Councillor V. Burke Regional Councillor J. Heath Deputy Mayor J. Jones

Staff: J. Livey, Chief Administrative Officer W. Snowball, Deputy Fire Chief A. Seabrook, Director Strategic Services P. Loukes, Director, Operations D. Walker, Manager, Library Strategy, Markham Public Libraries C. Biss, Chief Executive Officer, Markham Public Libraries D. Pearce, Manager, Real Property S. Andrews, Director Asset Management S. Sydij, Sr. Construction Buyer M. Shatil, Project Consultant A. Wolfe, Project Consultant A. Tari, Committee Clerk

The Building and Parks Construction Committee convened at 9:05 AM with Councillor Valerie Burke in the Chair.

DISCLOSURE OF INTEREST

Councillor C. Moretti disclosed an interest with respect to Item 5(b), as she is the President of the Markham Bocce Association Board of Directors and Vice-President for the new Centennial Bocce Club, and did not take part in the consideration or discussion of or vote on the question of the approval of such matters.

1. MINUTES OF BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING HELD ON OCTOBER 19, 2007.

Moved by Regional Councillor J. Heath

Seconded by Councillor C. Moretti

That the minutes of the Building and Parks Construction Committee meeting held on October 19, 2007 be adopted.

CARRIED

2. PARKS

No update.

3. EVENTS

No update.

4. FIRE

a) CATHEDRAL

Design Issue – Alan Wolfe, Project Consultant, reported design work is progressing and anticipate a report in a couple of months with the details. He advised the building will be LEED certified and that the architect will present the cost benefits of the levels of certification in order that the committee can select the appropriate level of certification.

b) CORNELL

Bill Snowball, Deputy Fire Chief, provided a PowerPoint presentation with respect to the “Fire Responses, Roseway Area” from 2004 to date. He advised that once the “New Street” is completed it will improve the Fire Department’s response time.

Land Acquisition - David Pearce, Manager, Real Property advised that a meeting is scheduled for November 29, 2007 to discuss the final issues.

Design Issues – No report.

5. RECREATION AND CULTURE

a) EAST MARKHAM COMMUNITY CENTRE AND LIBRARY PROJECT

Allan Seabrook, Director Strategic Services, advised the Committee that a second charette has been scheduled for Thursday December 6, 2007 at 7:00 pm to review the results obtained from the first charette. The invitations for the meeting have been sent to the Mayor and members of Council. Invitations will also be mailed out today to the various organizations and residents that attended the June 25, 2007 charette. The charette will also be advertised in the Markham Economist and Sun in the next two weeks. Mr. Seabrook advised that a meeting is scheduled for later today with the architect to discuss the initial design.

There was some discussion with respect to Markham Stouffville Hospital’s timing accelerating. John Livey, Chief Administrative Officer, advised the Committee that the architects have scheduled a meeting to discuss deadlines.

b) CENTENNIAL COMMUNITY CENTRE PROJECT

Construction Update - Mr. Michael Shatil, Project Consultant, provided an update on the construction of the Centennial Community Centre Project. He advised the Contractor has requested that the contract time be extended from November 27, 2007 to January 31, 2008. Staff reviewed the request and found the length of the extension is reasonable. The Contractor is making an effort to generate a larger volume of work on site although; sub-trade attendance needs to be increased with respect to both frequency and the number of personnel actually attending. An update on the construction contingency budget was provided (see Appendix B).

Moved by Regional Councillor J. Heath

Seconded by Deputy Mayor J. Jones

That the request for the extension of Centennial Community Centre Addition and Renovation Contract Number 055-T-05, be received;

And that Contract Number 055-T-05 between the Town of Markham and Canning Contracting Limited for the expansion and renovation of the Centennial Community Centre be extended from November 27, 2007 to January 31, 2008 as a result of the time lost due to the strikes.

CARRIED

Arena (South) Parking Lot – Mr. Shatil advised that the parking lot is 90% complete and has been opened to the public. The light pole installation is expected to be completed in the next couple of weeks. He also advised there are six handicap spaces with no parking between them.

c) GO TRANSIT PARKING DECK

Mr. Alan Wolfe, Project Consultant, advised GO Transit has prepared a Site Plan application for submission to the Town of Markham following the completion of the Memorandum of Understanding (MOU). Mr. Pearce advised negotiations with respect to the MOU are back on track.

d) WARD BUILDING UPDATE (Markham Museum)

Mr. Wolfe advised the Committee the design of the Ward Building is progressing. A meeting will be scheduled with CCC Committee to discuss a funding strategy and Mr. Wolfe anticipates reporting back to the Committee at the next meeting.

The Committee will invite all members of Council be in attendance for the presentation to allow for discussion and/or comments before the report is presented at General Committee.

6. LIBRARY

a) MARKHAM VILLAGE LIBRARY PROJECT

Mr. Michael Shatil, Project Consultant, provided an update on the Markham Village Library construction. He advised installation of major finishes is complete. Outstanding work consists of paint finishes, internal window sills, baseboards, etc. The Building Department has conducted preliminary inspections and has provided the contractor with a list of deficiencies to rectify. Mr. Shatil advised the official opening is scheduled for December 15, 2007. Ms. C Biss, Chief Executive Officer, Markham Public Libraries advised the request for the count down board has been placed and the board will be erected soon. An update on the construction contingency budget was provided (See Appendix C).

Mr. Shatil advised the architect will be submitting a letter to the Town indicating the required maintenance for the wood slats and the reasons for incorporating it into the design. It was suggested that the letter be brought to the December 14, 2007 Building and Parks Construction meeting.

NEXT MEETING

The next meeting of the Building and Parks Construction Committee will be held on FRIDAY,

DECEMBER 14, 2007, 9:00 AM, Canada Room.

ADJOURNMENT

The Building and Parks Construction Committee meeting adjourned at the 10:00 AM.

APPENDIX ‘B’

CENTENNIAL COMMUNITY CENTRE EXPANSION

Construction Contingency Report

· INCREASED CONTINGENCY AMOUNT $845,300

· CO APPROVED TO DATE $688,000

· CONTEMPLATED CO (ESTIMATE) $ 60,000

· CONTINGENCY REMAINING $ 97,300

APPENDIX ‘C’

MARKHAM VILLAGE LIBRARY

Construction Contingency Report

· CONTINGENCY AVAILABLE FOR

CONTRACTUAL CHANGE ORDERS* $442,000

· APPROVED CHANGE ORDERS $371,000

· CONTEMPLATED CO (ESTIMATE) $ 61,500

· CONTINGENCY REMAINING $ 9,500

*$32,255 of the construction contingency has been identified as the funding source for the transformer upgrade.