Meeting # 3 of the

“MAKE IT HAPPEN” TASK FORCE

TOWN OF MARKHAM

York Room, Markham Civic Centre

May 1, 2007

MINUTES

Attendance

Councillor D. Horchik, Chair

Deputy Mayor J. Jones

Regional Councillor G. Landon

Councillor J. Virgilio

Councillor A. Chiu

Staff

J. Baird, Commissioner of Development Services

J. Bosomworth, Manager, Strategy and Innovation

A. Brown, Director, Engineering

V. Shuttleworth, Director of Planning and Urban Design

J. Wright, Director, Building Standards

C. Raynor, Committee Clerk

The Task Force convened at 1:00 p.m. with Councillor D. Horchik in the Chair.

1. MINUTES OF THE MAKE IT HAPPEN TASK FORCE MEETING HELD ON APRIL 17, 2007

Moved by Councillor A. Chiu

Seconded by Councillor J. Virgilio

That the minutes of the Make it Happen Task Force meeting held on April 17, 2007 be adopted.

CARRIED

2. TASK FORCE TERMS OF REFERENCE

The Task Force reviewed draft Terms of Reference and suggested some minor amendments. It was agreed that feedback be solicited from developers to ensure that the list of potential issues to be tackle contains their most pressing concerns. Subsequently, a shortlist of action items will be produced. Members of the Developers’ Round Table will be approached to see if there is interest in assisting on work groups tackling these items.

3. DISCUSSION OF DRAFT ISSUES/OPPORTUNITIES

The Task Force considered a draft list of issues and opportunities distributed by staff. There was general discussion and staff agreed to produce a case study that would outline the chronology of a development application and its milestones.

It was noted that when applications require the input of external agencies such as the Ministry of Transportation or the Toronto Region Conservation Authority, there can often be associated delays that are outside the power of the Town to control.

4. DEVELOPERS’ ROUND TABLE AGENDA – MAY 2, 2007

There was brief discussion of this matter.

5. OPTIONS FOR ENGAGING DEVELOPERS

There was discussion surrounding how to ensure stakeholders are informed of the existence, and progress, of the Make it Happen Task Force. It was noted that most of the major developers and consultants do attend the Round Table meetings. It was suggested that smaller developers, and/or their consultants, might be reached through advertisements in trade publications or communications on the Town page in the local newspapers.

It was suggested that a press release might be appropriate following finalization of the Terms of Reference.

ADJOURNMENT

The Make It Happen Task Force adjourned at 2:30 p.m.