MAKE IT HAPPEN TASK FORCE

 

PROJECT TERMS OF REFERENCE

 

Working Group 3: Streamlining of Legal Agreement Process

 

Project Name: Streamlining of Legal Agreement Process

Sponsor:           Make it Happen Task Force

Chair:                 Dan Horchik                       ext. 7758             dhorchik@markham.ca

Lead:                 Catherine Conrad               ext. 4737             cconrad@markham.ca

Team:                Jim Baird                            ext. 4875             jbaird@markham.ca

                           Alan Brown                        ext. 7507             abrown@markham.ca

                           Joanne Barnett                    416-990-8367    jbarnett@kerbel.ca

               Nic Mracic                         905-669-5571    nmracic@metrusdev.com

                           Wayne Hancock                 905-761-7086    wayneh@alliancehomesinc.com                 

Project Purpose: 

Streamlining the subdivision and site plan agreement processes; evaluate the current process and determine areas that can be “standardized”; improve consistency;

Project Scope/Deliverables:

Review process map for subdivision and site plan agreements for efficiencies, realistic timelines, duplication of reviews for sign-off, etc.

Update standard conditions of draft approval

Update standard subdivision agreement and pick list of special clauses

Update Amanda processes and DAP manual

Review building permit issue process vis a vis plan registration

 

Overall Timeline / Milestones:

Project Terms of Reference approval:   End of May

Analyze issues and opportunities:                      July/August

Generate solutions:                                           August/September

Report to Task Force:                                      September

Report to Council                                             October/November

Implement solutions                                          November -  January 08

 

Measurable Success Indicators/KPI’s:

Track decreases in processing time from submission of all required studies/plans to complete subdivision or site plan agreement

 

 

 

 

 

Additional Resources Required:

Stacy Larkin, the Agreements Clerk in the Legal Services Department, will be involved in discussions as required, as will members of the Planning and Urban Design Department, who routinely are involved in subdivision and site plan processing and who have been involved in the on-going project of Subdivision Agreement reform.  Members of other departments who input into the subdivision and site plan process will be called upon to participate as and when required.

Constraints/Assumptions:

None.