Markham Transportation Master Plan Steering Committee

TERMS OF REFERENCE

The Steering Committee will be responsible for primary planning, direction and management of the Transportation Master Planning process. The Committee will report and receive feedback from the Town Council on regular basis.

Objective

The Steering Committee will act individually and collectively as a vocal and a visible Transportation Master Plan champion in Markham; approve project deliverables, help resolve issues and policy decisions, approve scope changes, and provide direction and guidance to the undertaking.

Composition

The Steering Committee will be chaired and co-chaired by the members of the Council appointed by the Town Council. Members of the Committee will be comprised of councillors, senior level staff from various departments of the Town and the Region, consultants’ Program Manager and other key members of the consortium of consultants. Regional and inter-regional transit staff will be included on as needed basis. The final selection of members will be decided upon discussions with the Council and after selection of the successful consultant.

Responsibilities

The roles and responsibilities of the Steering Committee are as follows:

• Set overall project priorities and approve the project character.

• Guide the direction of the planning process.

• Provide directions to the Project Team and other committees formed by the Town (including the Technical Advisory Committee) or other resources engaged by the Town in formulating recommendations for approval by the Council.

• Coordinate cross-department/group working on relevant issues.

• Advise on all aspects of the Master Plan contents and make recommendations to be included in working drafts of documents available for public inspection.

• Review inputs at each milestone and provide input to consultants as needed.

• Communicate with Mayor's office, council committees, commissions, community, and consultants as relevant.

• Advise, approve and participate in all public forums during the planning process, coordinate public meetings and workshops.

• Follow ground rules for meetings: post meetings, set agenda for each meeting, take minutes, and disseminate minutes and other relevant information as agreed.

• Responsible for the prioritized implementation plan and coordinating presentations to the Town Council, Public Information Centres and stakeholder workshops.

• Provide resolutions to issues that cannot be addressed within the project team.

• Review reports produced by the staff/consultants and provide its comments and guidance thereon. It will finalize the TMP for endorsement by the Council.