Report to: General Committee                                                    Report
Date: January
15, 2007

SUBJECT:                          Proposed
2007 Budget Sub-Committee Schedule

PREPARED BY:               Fuwing
Wong, Manager of Financial Planning

RECOMMENDATION:

THAT the report
dated January 15, 2007
entitled “Proposed 2007 Budget Sub-Committee Schedule” be received;

AND THAT the
Budget Sub-Committee meetings scheduled for the dates and times below be
approved:

Meeting
#1 – Monday, January 22nd  (1
p.m. to 4 p.m. – Canada Room)

Meeting
#2 – Monday, February 5th  (1
p.m. to 4 p.m. – Canada Room)

Meeting
#3 – Monday, February 19th  (1
p.m. to 4 p.m. – Canada Room)

Meeting
#4 – Monday, March 5th  (1
p.m. to 4 p.m. – Canada Room)

Tentative
Meeting #5 – Monday, March 26th  (1
p.m. to 4 p.m. – Canada Room)

Tentative
Meeting #6 – Tuesday, April 10th  (1
p.m. to 4 p.m. – Canada Room)

Tentative
Meeting #7 – Monday, April 23rd  (1
p.m. to 4 p.m. – Canada Room)

AND THAT should
additional Budget Sub-Committee meetings be required beyond April 23, 2007, the
meetings be scheduled every other week, on Monday’s following General
Committee, commencing May 7,
2007;

AND THAT the
Councillor Requests for Enhanced/New Programs be forwarded to the Finance Department by Friday, February 2nd
for incorporation into the 2007 Budget discussions at future Budget
Sub-Committee Meetings;

AND THAT Staff be
authorized and directed to do all things necessary to give effect to this
resolution.

EXECUTIVE SUMMARY:

Not applicable.

FINANCIAL CONSIDERATIONS:

Not applicable.

1. Purpose                     2. Background                      3. Discussion                        4. Financial

5. Others
(Environmental, Accessibility, Engage 21st, Affected Units)             6. Attachment(s)

PURPOSE:

The purpose of
this report is to obtain approval for the Budget Sub-Committee meeting dates
for the 2007 Budget.

BACKGROUND:

The 2006
Operating, Capital and Waterworks Budget was approved by Council on February 14th, 2006
following four Budget Sub-Committee Meetings from October 2005 to January
2006.  Before the Budget was
approved by Council, a presentation was made to the public via the Town’s
sixth annual Budget Breakfast.
Supplemental information was provided via separate presentations and
reports to the various Committees.

OPTIONS/ DISCUSSION:

It is recommended
that the 2007 Budget follow a similar process to that for the 2006 Budget, e.g.
Budget Sub-Committee Meetings, followed by a Budget Breakfast.  The following are proposed Budget
Sub-Committee meeting dates to review and discuss the 2007 budget:

Meeting #1 – Monday, January 22nd                (1 p.m. to 4 p.m. – Canada Room)

Meeting #2 – Monday, February 5th                (1 p.m. to 4 p.m. – Canada Room)

Meeting #3 – Monday, February 19th              (1 p.m. to 4 p.m. – Canada Room)

Meeting #4 – Monday, March 5th                    (1 p.m. to 4 p.m. – Canada Room)

*Meeting #5 – Monday, March 26th                (1 p.m. to 4 p.m. – Canada Room)

*Meeting #6 – Tuesday, April 10th                  (1 p.m. to 4 p.m. – Canada Room)

*Meeting #7 – Monday, April 23rd                  (1 p.m. to 4 p.m. – Canada Room)

* - Tentative
dates recommended to be set aside in calendars at this time.  Actual requirement for these meetings to
be determined based on progress of the 2007 Budget

Budget Breakfast – timing to be established by the Budget Sub-Committee at a
later date.

Should additional
Budget Sub-Committee meetings be required beyond April 23, 2007, the meetings will be scheduled
every other week, on Monday’s following General Committee, commencing May 7, 2007.

As in previous
years, Preliminary Capital Budget binders will be distributed to all
Councillors in advance of the first Budget Sub-Committee meeting for review and
discussion at future Budget Sub-Committee meetings.  For the 2007 Capital Budget, binders will
be distributed at the January 15th General Committee meeting so that
staff may provide a short overview of the binder layout and how to access more
detailed information contained within the binder.  While the binders will be distributed at
the General Committee meeting, the 2007 Budget Kick-off memo accompanying the
binders is attached to this report for review.

Councillor
Requests for new/enhanced programs should be forwarded to the Finance Department by Friday, February 2, 2007 so
that all requests may be summarized and distributed to various departments for
comments (if required) and addressed at future Budget Sub-Committee Meetings.

FINANCIAL
TEMPLATE: (external link)

Not applicable.

ACCESSIBILITY CONSIDERATIONS:

Not
applicable.

RECOMMENDED

BY:    ________________________          ________________________

Barb Cribbett,                                    Andy
Taylor, Commissioner,

Treasurer                                            Corporate
Services

ATTACHMENTS:

Appendix 1
– 2007 Budget Kick-off Memo

Appendix 2
– 2007 Capital Budget Binder (to be distributed at the General Committee
meeting)