&= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; M I N U T E S

GENERAL COMMITTEE

2006-12-11

Meeting No.1

Finance & Administra= tive Issues &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; Community Services Issues

Chair: &n= bsp; = ; &n= bsp; Councillor J. Virgilio &n= bsp; = ; &n= bsp; Chair:= = &nb= sp; Councillor A. Chiu

Chair, Budget Sub-Ctte:<= span style=3D'mso-tab-count:1'> Councillor = D. Horchik = &nb= sp; = Transportation Issues

Chair: IT Sub-Ctte: &= nbsp; Reg. Councillor J. Jones &= nbsp; &nbs= p; Chair: &= nbsp; &nbs= p; Reg. Councillor G. Landon

Chair: Grants Sub-Ctte: &nb= sp; Councillor V. Burke = ; &n= bsp; = ; Environment & Sustainability Issues

&= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; Ch= air: &= nbsp; &nbs= p; Councillor E. Shapero

= &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; =

Attendance

Regional Councillor J. Heath

Regional Councillor G. Landon

Regional Councillor T. Wong

Councillor V. Burke

Councillor J. Virgilio

Councillor C. Moretti

Councillor J. Webster

Councillor D. Horchik

Councillor L. Kanapathi

Councillor A. Chiu

J. Livey, Ch= ief Administrative Officer

C. Conrad, T= own Solicitor

A. Taylor, Commissioner of Corporate Services

J. Baird, Commissioner of Development Services

S. Birrell, = Town Clerk

B. Cribbett, Treasurer

A. Brown, Di= rector of Engineering

J. Wright, D= irector, Building Standards

J. Bosomwort= h, Manager, Strategy and Innovation

M. Visser, M= anager, Strategy, Innovations &

= ; Investment

B. Nanninga, Executive Assistant to Mayor and

= ; Council

J. Kee, Comm= ittee Clerk

<= /o:p>

The General Committee convened at the hour of 9:30 a.m. with Councillor J. Virgilio in the Chair.

DISCLOSURE OF INTEREST

None declared.

= ;

1. = AMENDMENTS TO DEVELOPMENT, BUILDING
&= nbsp; AND TOWN-WIDE FEE BY-LAWS – DEVELOPMENT

&= nbsp; SERVICES COMMISSION (10.13 & 2.0)
&= nbsp; Report Attachment A B= C D E F G

<= o:p>

Mr. Jamie Bosomworth, Manager, Strategy and Innovation, gave a presentation providing details of the Town’s proposal to amend three fee by-laws to recover costs associated with the provision of various services, as follows:=

Development Fee By-law 211-83 - development applications<= /span>
Building Fee By-law 2005-190 – building permit applications
Town Wide Fee By-law 2002-276 – capital administrat= ion fees and disbursement charges for studies, reports and plans

Committee raised the matter of Committee of Adjustment fees for variances relating to= driveway extensions, and suggested the establishment of an alternate structure, such= as a simple tribunal system and/or special funding. Staff advised that because this is= a zoning matter, the Committee of Adjustment would have to be the venue for t= hese applications. Staff further a= dvised that a report on incentives is being prepared for Committee consideration in the New Year, and it will include estimated costs. Matters relating to surplus revenue= and reserve components were raised, and staff advised that the process to access funds from reserves would require a Council resolution.

The Commissioner of Development Services was requested to provide comparative figures from other Region of York municipalities relating to percentage adjustments and rates.

Committee directed that time be set aside during the Budget process to review this co= st recovery fee model in detail.

**Moved by Councillor D. Horchik

Seconded by Regional Councillor J. = Heath

That the presentation of the Manage= r, Strategy and Innovation, with respect to the Amendments to Development, Building and Town-Wide Fee By-laws – Development Services Commission,= be received;

And that t= he report entitled “Amendments to Development, Building and Town Wide Fee By-la= ws, Development Services Commission” be received;

= ;

And that t= he amendment to the “Tariff of Fees for Processing Development Applicati= ons,” By-law 211-83, substantially in the form attached to this report as Attachm= ent “A” be enacted;

= ;

And that B= y-law 2005-190 be repealed and the attached “By-Law respecting Construction, Demolition and Change of Use Permits and Inspections,” attached to th= is report as Attachment “B” be enacted;

= ;

And that t= he amendment to the Fee By-law 2002-276, attached to this report as Attachment “C” be enacted;

= ;

And that t= he By-laws come into force and take effect on January 1, 2007;

= ;

And furthe= r that staff begin allocating interest revenue to the Building Fee and Engineering, Planning and Urban Design Fee Reserves, effective January 1, 2007.

CARRIED

= ;

**Note: S= ee December 19, 2006 Council Meeting minutes for amendment to this resolution.=

= ;

2. = MINUTES OF NOVEMBER 20, 2006
&= nbsp; GENERAL COMMITTEE MEETING (16.0)

&nb= sp; Minutes

Moved by Councillor A. Chiu<= /p>

Seconded by Councillor D. Horchik

That th= e minutes of the November 20, 2006 meeting of General Committee be confirmed.=

CARRIED

3. = 2007 INTERIM TAX LEVY AND BY-LAW (7.3)

&nb= sp; R= eport

Moved by Councillor A. Chiu<= /p>

Seconded by Councillor D. Horchik

That Counc= il authorize an interim tax levy for 2007;

= ;

And that t= he attached by-law be passed to authorize the 2007 interim tax levy.

CARRIED

= ;

4. = BY-LAW TO AUTHORIZE TEMPORARY BORROWING (7.0)

<= span style=3D'mso-tab-count:1'> &= nbsp; Report By-law

<= o:p>

C= ommittee requested that the wording of the staff recommendation relating to temporary borrowing be amended to ensure that it indicates that a Council resolution = is required to borrow funds.

<= o:p>

Moved by Councillor A. Chiu<= /p>

Seconded by Councillor D. Horchik

That a by-= law be brought forward for Council approval to authorize the temporary borrowing, = if required, of an amount not to exceed $101,340,584 from January 1, 2007 to September 30, 2007 and $50,670,292 from October 1, 2007 to December 31, 200= 7 to meet the current expenditures of the Corporation until taxes are collected = and other revenues are received, subje= ct to Council approval.

CARRIED

= ;

5. = INTERIM SPENDING AUTHORITY PENDING
&= nbsp; APPROVAL OF 2007 BUDGET (7.4 & 7.5)

&= nbsp; Report

Moved by Councillor A. Chiu<= /p>

Seconded by Councillor D. Horchik

That Counc= il receive the report “Interim Spending Authority Pending Approval of 2007 Budget” dated December 11, 2006;

= ;

And that C= ouncil approve 50% of the 2006 Operating Budget equal to $101,340,584 as a pre-bud= get approval for 2007 operating expenditures.

CARRIED

= ;

6. = STAFF AWARDED CONTRACTS FOR THE MONTHS
&= nbsp; OF OCTOBER AND NOVEMBER 2006 (7.12)

&= nbsp; Report<= span style=3D'mso-spacerun:yes'> Attachments

The status and condition of fire hoses installed on the fire pumper trucks was raised, and Committee was advised that the Commissioner of Community and Fi= re Services would forward such information to all Members by memorandum.

Moved by Councillor A. Chiu<= /p>

Seconded by Councillor D. Horchik

That the r= eport entitled “Staff Awarded Contracts for the Months of October and Novem= ber 2006” be received.

CARRIED

= ;

7. = DEVELOPMENT CHARGES INDEXING JANUARY 1, 2007 (7.11)

<= span style=3D'mso-tab-count:1'> &= nbsp; Report<= /a> Attachment

<= o:p>

Moved by Councillor A. Chiu<= /p>

Seconded by Councillor D. Horchik

That the r= eport entitled “Development Charges Indexing January 1, 2007” be received;

= ;

And that C= ouncil approve an increase in development charges of 4.02%, effective January 1, 2= 007.

CARRIED

= ;

8. = 2007 COUNCIL/COMMITTEE MEETING CALENDAR (16.0)

&nb= sp; Attachment

<= o:p>

M= embers were advised that the following changes have been made to the draft 2007 Calendar of Council and Committee meetings:

<= o:p>

-= no Council or standing committee meetings scheduled for July or August

-= Committee of the Whole has been eliminated

-= General Committee meetings to be held every Monday from 9:00 a.m. to 12 Noon

- Development Services Committee meetings to be held every Tuesday morning fr= om 9:00 a.m.

<= span style=3D'mso-tab-count:1'> &= nbsp; to 12 Noon, with Part A being the day of Council and Part B the week prior to Council.

<= o:p>

C= ommittee asked staff to confirm the dates of the March School Break with the local school boards, not only for 2007, but for future years, if possible. The matter of including cultural activities on the calendar was raised, and the Town Clerk advised that these will be included in the final approved calendar for 2007. This new format will be reviewed a= t the end of one year.

<= o:p>

O= nce approved, all 2007 Council and Standing Committee meetings will be automati= cally inserted into Council’s Scheduler (electronic calendar).

<= o:p>

**Moved by Councillor A. Chiu

Seconded by Councillor D. Horchik

That the 2= 007 calendar for Council and Standing Committee meetings be approved.

CARRIED

= ;

**Note: S= ee December 19, 2006 Council Meeting minutes for amendment to this resolution.=

= ;

9. = REQUEST THAT RELIGIOUS SYMBOLISM BE REMOVED
&= nbsp; FROM FRONT OF THORNHILL COMMUNITY CENTRE (12.2.6)

&nb= sp; MARKHAM ARTS COUN= CIL - COUNCIL
&= nbsp; REPRESENTATION (16.24 & 12.2.6)

<= span style=3D'mso-tab-count:1'> &= nbsp; Lett= er

<= o:p>

Moved by Regional Councillor J. Hea= th

Seconded by Councillor A. Chiu

<= o:p>

That the letter dated December 4, 2006 from the Markham Arts Council requesting = two Council members to be appointed to the Arts Council Board of Directors be received;

And that the appointment of members be deferred = and referred to the Committee of the Whole meeting on December 19, 2006.

CARRIED

= ;

11. DUFFI= NS AND CARRUTHERS WATERSHED
&= nbsp; RESOURCE GROUP – MEMBERSHIP (16.24 & 13.13.2)

<= span style=3D'mso-tab-count:1'> &= nbsp; Attachment

<= o:p>

Moved by Regional Councillor J. Hea= th

Seconded by Councillor A. Chiu

<= o:p>

That the email correspondence dated November 23, 2006 from the Watershed Managem= ent Division of the Toronto and Region Conservation Authority with respect to membership on the Duffins and Carruthers Watershed Resource Group be receiv= ed;

And that the appointment of members be deferred = and referred to the Committee of the Whole meeting on December 19, 2006.

CARRIED

= ;

12. = ; ROUGE PARK ALLIANCE - APPOINTMENT
&= nbsp; OF MEMBER AND ALTERNATES (16.24)

<= span style=3D'mso-tab-count:1'> &= nbsp; Attachment

<= o:p>

Moved by Regional Councillor J. Hea= th

Seconded by Councillor A. Chiu

<= o:p>

That the letter dated November 15, = 2006 from the Chair of the Rouge Park Alliance requesting the appointment of a Council Member and one or more alternate for a term to be at the discretion= of the Town be received;

And that the appointment of members be deferred = and referred to the Committee of the Whole meeting on December 19, 2006.

CARRIED

= ;

13. ONTAR= IO MINISTRY OF CITIZENSHIP AND IMMIGRATION
&= nbsp; VOLUNTEER RECOGNITION PROGRAM – 2007 (13.2)

<= span style=3D'mso-tab-count:1'> &= nbsp; Attachment

<= o:p>

Moved by Regional Councillor G. Lan= don

Seconded by Regional Councillor T. = Wong

<= o:p>

That the following correspondence f= rom the Minister of Citizenship and Immigration calling for nominations for the following Awards be received:

The Ontario= Volunteer Service Awards – in recognition of continuous years of service with a community group
The Outstanding Achievement Awards for Voluntarism in Ontario = 211; awarded for superlative volunteer work undertaken by individuals, grou= ps or businesses
The Ontario Medal for Young Volunteers – presented = to young volunteers between the ages of 15 and 24 years of age

And that the request for nominations be referred to Members of Council for their consideration and possible action.

CARRIED

-----------------------------------------= --

Moved by Regio= nal Councillor J. Heath

Seconded by Co= uncillor J. Webster

That the Committee resolve In Camera to discuss a c= onfidential matter. (10:20 a.m.)

CARRIED

Moved by Counc= illor D. Horchik

Seconded by Re= gional Councillor J. Heath

That the Committee rise and report. (10:35 a.m.)

CARRIED

-----------------------------------------= --

ADJOURNMENT

The General Committee meeting adjourned at 11:15 a.m.

Meeting No.1

1. = AMENDMENTS TO DEVELOPMENT, BUILDING &= nbsp; AND TOWN-WIDE FEE BY-LAWS – DEVELOPMENT

&= nbsp; SERVICES COMMISSION (10.13 & 2.0) &= nbsp; Report Attachment A B= C D E F G

2. = MINUTES OF NOVEMBER 20, 2006 &= nbsp; GENERAL COMMITTEE MEETING (16.0)

3. = 2007 INTERIM TAX LEVY AND BY-LAW (7.3)

4. = BY-LAW TO AUTHORIZE TEMPORARY BORROWING (7.0)

5. = INTERIM SPENDING AUTHORITY PENDING &= nbsp; APPROVAL OF 2007 BUDGET (7.4 & 7.5)

6. = STAFF AWARDED CONTRACTS FOR THE MONTHS &= nbsp; OF OCTOBER AND NOVEMBER 2006 (7.12)

7. = DEVELOPMENT CHARGES INDEXING JANUARY 1, 2007 (7.11)

8. = 2007 COUNCIL/COMMITTEE MEETING CALENDAR (16.0)

9. = REQUEST THAT RELIGIOUS SYMBOLISM BE REMOVED &= nbsp; FROM FRONT OF THORNHILL COMMUNITY CENTRE (12.2.6)

11. DUFFI= NS AND CARRUTHERS WATERSHED &= nbsp; RESOURCE GROUP – MEMBERSHIP (16.24 & 13.13.2)

12. = ; ROUGE PARK ALLIANCE - APPOINTMENT &= nbsp; OF MEMBER AND ALTERNATES (16.24)

13. ONTAR= IO MINISTRY OF CITIZENSHIP AND IMMIGRATION &= nbsp; VOLUNTEER RECOGNITION PROGRAM – 2007 (13.2)

1. = AMENDMENTS TO DEVELOPMENT, BUILDING
&= nbsp; AND TOWN-WIDE FEE BY-LAWS – DEVELOPMENT

&= nbsp; SERVICES COMMISSION (10.13 & 2.0)
&= nbsp; Report Attachment A B= C D E F G

2. = MINUTES OF NOVEMBER 20, 2006
&= nbsp; GENERAL COMMITTEE MEETING (16.0)

5. = INTERIM SPENDING AUTHORITY PENDING
&= nbsp; APPROVAL OF 2007 BUDGET (7.4 & 7.5)

6. = STAFF AWARDED CONTRACTS FOR THE MONTHS
&= nbsp; OF OCTOBER AND NOVEMBER 2006 (7.12)

9. = REQUEST THAT RELIGIOUS SYMBOLISM BE REMOVED
&= nbsp; FROM FRONT OF THORNHILL COMMUNITY CENTRE (12.2.6)

11. DUFFI= NS AND CARRUTHERS WATERSHED
&= nbsp; RESOURCE GROUP – MEMBERSHIP (16.24 & 13.13.2)

12. = ; ROUGE PARK ALLIANCE - APPOINTMENT
&= nbsp; OF MEMBER AND ALTERNATES (16.24)

13. ONTAR= IO MINISTRY OF CITIZENSHIP AND IMMIGRATION
&= nbsp; VOLUNTEER RECOGNITION PROGRAM – 2007 (13.2)