Report to: General Committee                                              Date
of Meeting: January 15, 2007

SUBJECT:                          Award
of Tender 159-T-06 Security Guards and Supervisor Services for the Markham Civic Centre

PREPARED BY:               Amit
Sobti, Senior Buyer Ext 2239

Brian
Millar, Civic Centre Coordinator, Ext 6190

RECOMMENDATION:

THAT the report
entitled “Award of Tender 159-T-06 Security Guards and Supervisor
Services for the Markham
Civic Centre” be received;

AND THAT Tender 159-T-06 be
awarded to the lowest priced bidder, G4S Security Services (Canada) Ltd. in the
estimated annual amount of $185,913.40, exclusive of GST for a period of Three
(3) years at a 3% increase for years 2 and 3 totaling $574,639.73 exclusive of
GST;

AND THAT the following 2007 estimated costs be provided
for within the budget submission for the Asset Management Department, pending
council approval;

Account Name

Account Number

Proposed 2007 Budget

Security

750-751-5312

$200,705.00

AND THAT Staff be
authorized and directed to do all things necessary to give effect to this
resolution.

EXECUTIVE SUMMARY:

Not applicable

FINANCIAL CONSIDERATIONS:

The following
table is a summary of the 2007 financial considerations for this report:

Original Budget and Account #

$200,705

750 751 5312
CIVCR S/A - Security

Current Budget Available (unspent)

$200,705

Less Cost

($185,913)

Awarded
to G4S Security Services (Canada)
Ltd.

Less Contingency

Budget Remaining

$14,792

The remaining budget will be used for various over-time and special
occasion security services.

1. Purpose  2. Background  3. Discussion  4.
Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected
Units)  6.
Attachment(s)

PURPOSE:

The purpose of
this report is to award the contract for Security Guards and Supervisor
Services for the Markham Civic Centre.

BACKGROUND:

The current
contract with G4S Security Services (Canada) Ltd. for security services
has expired and has been extended on a month-to-month basis until this Tender
is awarded. During this four (4) year period, G4S have provided excellent
service levels. Security services provided include 2 security guards during
business hours, 1 during the evening and 1 on a midnight shift resulting in 7/24/365 coverage. This
includes routine patrols, closed circuit television monitoring, alarm response
and extra coverage when requested.

OPTIONS/ DISCUSSION:

The award of this tender is being recommended to the lowest
priced and acceptable bidder.  Staff
has reviewed the bid documents and are satisfied that all terms, conditions,
bid prices and specifications comply with the Town’s requirements.

BID INFORMATION

Advertised, place
and date

ETN

Bids closed on

November 29, 2006

Number picking up
bid documents

15

Number responding to
bid

2

DETAILED
PRICING INFORMATION:

Hourly Rates

G4S Security

Securitas

Regular
Security Guard

$14.50

$15.27

Supervisor
Security Guard

$20.03

$20.17

Additional
Security Guard

$14.50

$15.27

Holiday Rate for Regular
Security Guard

$21.75

$38.18

Holiday Rate for Additional
Security Guard

$30.05

$50.43

Motorised Patrol
Costs for Alarm Response

$35.00

$45.00

As compared to
the 2001-06 contract, the hourly rates for this contract are approx. 18%
higher. This reflects current market rates for similar service.

FINANCIAL TEMPLATE:

See Attached

ENVIRONMENTAL CONSIDERATIONS:

Not Applicable

ACCESSIBILITY CONSIDERATIONS:

Not Applicable

ENGAGE 21ST CONSIDERATIONS:

Not Applicable

BUSINESS UNITS CONSULTED AND AFFECTED:

Not Applicable

RECOMMENDED

BY:    ________________________          ________________________

Steve Andrews                                   Jim
Sales

Director, Asset
Management               Commissioner,
Community
and Fire Services

ATTACHMENTS:

None