ACTION ITEMS

CANADIAN SPORTS INSTITUTE ONTARIO

EXECUTIVE COMMITTEE

Meeting #19 – january 22, 2007 – 4:00 p.m.

Canada Room, Civic Centre

COMMITTEE Deputy Mayor J. Jones Councillor C. Moretti Councillor L. Kanapathi Councillor A. Chiu

STAFF Catherine Conrad Joel Lustig John Livey Allan Seabrooke Andy Taylor Lori Wells Meg West Kitty Bavington

CONSULTANTS Debbie Low, CSIO

ITEM	DESCRIPTION	ACTION/TASK	PERSON	COMPLETION DATE	DATE COMPLETED
1. MINUTES (Action Items)	January 8, 2006	Received
2. CSIO TASK LIST Memo – Jan. 22, 2007 Remaining Tasks	Staff provided a summary of remaining tasks. A time line will be finalized to complete the work. Figures should be firmed up within the next month to prepare scenarios for funding. A draft report will be prepared for the Committee.	Draft Report	A. Seabrooke	February
3. CANADIAN SPORTS CENTRE	The Canadian Olympic Committee will be meeting with its sponsors in January, and Markham will be on the agenda, relating to pro-forma, naming rights, and sponsorships. Work is continuing on branding and financial issues. A letter is being prepared for the Minister with an update on the status and direction of the proposal.	Progress report pending	D. Low	Early 2007
4. PRIVATE-PUBLIC PARTNERSHIPS	Hotel and conference centre plans are being finalized and promoted with developers. Corpfinance International Ltd. to provide more information on “destination” model, where commercial/retail tenants are a revenue component.	Information on U.S. “destination” models.	A. Seabrooke	Postponed
ITEM	DESCRIPTION	ACTION/TASK	PERSON	COMPLETION DATE	DATE COMPLETED
5. ECONOMIC IMPACT Presentation – Jan. 22 Event Hosting	Staff gave a presentation and summarized the finding of the study by Blair McIntosh on potential event hosting and economic impacts. The presentation will be circulated. The study provides an overview of opportunities and lists potential events and classifications, describes bid assessment criteria, and includes recommendations for future consideration. The consultant will be asked for an economic value range. Redcliff Realty Group is finalizing revisions to the Operating Pro forma. Deloitte-Touche will be providing a quote for a peer review of the financial strategy. Staff will estimate additional cost considerations for provision of high voltage substation, etc.	Economic Impact Study – Events (circulate presentation) Pro Forma Peer Review Cost estimates	A. Seabrooke (Blair McIntosh) (Redcliff Realty Group) J. Lustig (Deloitte-Touche) J. Baird		January 22
6. MASTER PLAN Presentation – Jan. 22 Master Plan	Staff gave a presentation on the implications of the CSIO proposal on the Parks, Recreation, Culture, and Library Master Plan. If four arenas are built for this project, no further facilities will be required in Markham. It is important to realize what the Master Plan trade-offs will be. The percentage of Markham’s usage, an acceptable contribution amount, and possible private sector funding will have to be determined. The report will be circulated.	(circulate presentation)	A. Seabrooke		January 22
7. TRAFFIC AND PARKING STUDY	B BA Group is working on parking requirements. Further meetings will be held between staff and Cole Engineering on the Transportation Study. Staff will meet with GO Transit, MTO, and ORC to integrate GO Station and 407 transit way station. A meeting is scheduled for February 7 regarding the 407 interface and hydro corridor. A transportation presentation will be made on January 29.	- Strategic Level Parking Review - Traffic and Parking Study	Alan Brown Meg West (BA Group) John Livey Jim Baird Prasenjitt Roy (Cole Engineering)	January 29 January and February January
ITEM	DESCRIPTION	ACTION/TASK	PERSON	COMPLETION DATE	DATE COMPLETED
8. TRIBUTARY	McCormick Rankin has completed the preliminary work. Staff will refine details and the costs of the SWM pond and channel. A review of Development Charge issues will be required. Committee requested staff review the triangle parcel of land at Kennedy Road and Main Street for the SWM pond site.	Tributary Review	A. Brown (McCormack Rankin)	January
9. HYDRO CORRIDOR / 407 LANDS	Envision-Hough is completing the work and meeting with MTO, ORC, Hydro and MMAH.		A. Seabrooke (Envision)		Dec. 2006
10. GOVERNMENT RELATIONS	Ongoing meetings are now being held with provincial/federal officials and the Committee. Raj Rasalinga has been asked to submit accrued costs. He will need to be recertified as a lobbyist and an extension of his agreement with the Town will be required. Karen Pietre, Consultant for CSO, will work with the COC on finance and marketing issues. A meeting is being arranged with RBC on the Bank Financing Strategy. Karen will confirm the expected revenues for the pro forma for sponsorships and naming rights. A Vancouver/Olympic 2010 meeting is being held on February 13, 2007. Debbie Low recommended representatives of the CSIO Committee attend, and also recommended that Alex Baumann become a member of the lobby team.		F. Scarpitti R. Rasalinga A. Seabrooke
11. USER GROUPS	No further action will be taken until ongoing initiatives have been completed and more information is available.		A. Seabrooke
12. NEXT MEETING	January 29, 2007, 4:00 p.m., Canada Room. Future meetings will be held every two weeks and will include the whole committee, with staff as required.
ADJOURNMENT	4:50 p.m.