ACTION ITEMS

ITEM	DESCRIPTION	ACTION/TASK	PERSON	DUE DATE	DATE COMPLETED
1. MINUTES (Action Items)	February 12, 2007	Received
2. COUNCIL EXPENSES	Moved by Councillor C. Moretti Seconded by Councillor A. Chiu That expenses in the amount of $5,000.00 for CSIO Council Members be approved and funded from the previously Council-approved CSIO Account #044-6900-7349-005. Carried	Resolution to be considered by General Committee	Committee Clerk	February
3. CSIO TASK LIST	Staff will meet with CSIO to determine whether a consulting firm will be retained to develop a feasibility document incorporating all data compiled to date. A report will be provided at the next meeting.	Draft Report	A. Seabrooke J. Carnegie	February 26
4. TRAFFIC AND PARKING STUDY Cole Engineering, Executive Summary January 29, 2007 BA Group, Parking Considerations January 29, 2007 BA Group, Memorandum January 23, 2007	Mr. Kim Nystrom, Cole Engineering, gave a presentation on the results of the traffic impact assessment carried out on the subject study area: Warden Avenue, Kennedy Road, Highway 7 and Highway 407. Copies of the Executive Summary were distributed. Analysis was carried out for a.m., p.m. and Saturday peak hours, in addition to events with 3,000 and 6,000 attendance figures. It was suggested that road sensitivity analyses be carried out, and that models be based on 6,000 and 10,000 attendance figures. Mr. Ralph Bond, BA Consulting Group Ltd, gave a presentation on the parking requirements associated with the proposed CSIO complex. Copies of the presentation and a memorandum dated January 23, 2007 were distributed. Details were provided on the CSIO parking needs, financial considerations, and conclusions and recommendations. Committee noted that a partnership with GO Transit will be considered. It was suggested that temporary parking lots could be built in the interim on surrounding lands, prior to the construction of future office buildings. A meeting is scheduled for February 13 regarding the 407 interface and hydro corridor.	- Traffic and Parking Study	Prasenjitt Roy (Cole Engineering) Alan Brown Meg West (BA Group) John Livey Jim Baird		January 29 January 29
5. CANADIAN SPORTS CENTRE	It was agreed that at the next meeting, the Committee should concentrate on the financial details including the Town’s commitment as well as commitment from the provincial and federal levels, alternative funding options and the CSIO funding model.	Progress report pending	D. Low	February
6. PRIVATE-PUBLIC PARTNERSHIPS	Hotel and conference centre plans are being finalized and promoted with developers. Corpfinance International Ltd. to provide more information on “destination” model, where commercial/retail tenants are a revenue component.	Information on U.S. “destination” models.	A. Seabrooke	Postponed
7. ECONOMIC IMPACT	On January 22, staff presented a summary of the study by Blair McIntosh on potential event hosting and economic impacts. The consultant will be asked for an economic value range. Redcliff Realty Group is finalizing revisions to the Operating Pro forma. Deloitte-Touche will be providing a quote for a peer review of the financial strategy. Staff will estimate additional cost considerations for provision of high voltage substation, etc.	Economic Impact Study – Events Economic Value Pro Forma Peer Review Cost estimates	A. Seabrooke (Blair McIntosh) (Redcliff Realty Group) J. Lustig (Deloitte-Touche) J. Baird		January 22
8. MASTER PLAN	On January 22, staff gave a presentation on the implications of the CSIO proposal on the Parks, Recreation, Culture, and Library Master Plan. It is important to realize what the Master Plan trade-offs will be. The percentage of Markham’s usage, an acceptable contribution amount, and possible private sector funding will have to be determined.		A. Seabrooke		January 22
9. TRIBUTARY	Staff outlined five (5) options for the tributary including doing nothing and enclosing and/or unenclosing the tributary, with estimated cost implications. Staff suggested two (2) options that might be pursued to the site plan stage and it was suggested there may be opportunity to share the cost with landowners as the work will enhance the value of the land.	Tributary Review	A. Brown (McCormack Rankin)	February 12	February 12
10. HYDRO CORRIDOR / 407 LANDS	Envision-Hough is completing the work and meeting with MTO, ORC, Hydro and MMAH.		A. Seabrooke (Envision)		Dec. 2006
11. GOVERNMENT RELATIONS	Ongoing meetings are now being held with provincial/federal officials and the Committee. Raj Rasalinga has been asked to submit accrued costs. He will need to be recertified as a lobbyist and an extension of his agreement with the Town will be required. Karen Pietre, Consultant for CSO, will work with the COC on finance and marketing issues. A meeting is being arranged with RBC on the Bank Financing Strategy. Karen will confirm the expected revenues for the pro forma for sponsorships and naming rights. A Vancouver/Olympic 2010 meeting is being held on February 13, 2007. Debbie Low recommended representatives of the CSIO Committee attend, and also recommended that Alex Baumann become a member of the lobby team.	Update	F. Scarpitti R. Rasalinga A. Seabrooke	February 12
12. USER GROUPS	No further action will be taken until ongoing initiatives have been completed and more information is available.		A. Seabrooke
13. NEXT MEETING	February 26, 2007, 4:00 p.m., Canada Room.
ADJOURNMENT	4:45 p.m.

ITEM

DESCRIPTION

ACTION/TASK

PERSON

DUE DATE

DATE COMPLETED

1. MINUTES

(Action Items)

February 12, 2007

Received

2. COUNCIL EXPENSES

Moved by Councillor C. Moretti

Seconded by Councillor A. Chiu

That expenses in the amount of $5,000.00 for CSIO Council Members be approved and funded from the previously Council-approved CSIO Account #044-6900-7349-005.

Carried

Resolution to be considered by General Committee

Committee Clerk

February

3. CSIO TASK LIST

Staff will meet with CSIO to determine whether a consulting firm will be retained to develop a feasibility document incorporating all data compiled to date. A report will be provided at the next meeting.

Draft Report

A. Seabrooke

J. Carnegie

February 26

4. TRAFFIC AND PARKING STUDY

Cole Engineering, Executive Summary January 29, 2007

BA Group, Parking Considerations

January 29, 2007

BA Group, Memorandum

January 23, 2007

Mr. Kim Nystrom, Cole Engineering, gave a presentation on the results of the traffic impact assessment carried out on the subject study area: Warden Avenue, Kennedy Road, Highway 7 and Highway 407. Copies of the Executive Summary were distributed. Analysis was carried out for a.m., p.m. and Saturday peak hours, in addition to events with 3,000 and 6,000 attendance figures. It was suggested that road sensitivity analyses be carried out, and that models be based on 6,000 and 10,000 attendance figures.

Mr. Ralph Bond, BA Consulting Group Ltd, gave a presentation on the parking requirements associated with the proposed CSIO complex. Copies of the presentation and a memorandum dated January 23, 2007 were distributed. Details were provided on the CSIO parking needs, financial considerations, and conclusions and recommendations.

Committee noted that a partnership with GO Transit will be considered. It was suggested that temporary parking lots could be built in the interim on surrounding lands, prior to the construction of future office buildings.

A meeting is scheduled for February 13 regarding the 407 interface and hydro corridor.

- Traffic and Parking Study

Prasenjitt Roy

(Cole Engineering)

Alan Brown

Meg West

(BA Group)

John Livey

Jim Baird

January 29

5. CANADIAN SPORTS CENTRE

It was agreed that at the next meeting, the Committee should concentrate on the financial details including the Town’s commitment as well as commitment from the provincial and federal levels, alternative funding options and the CSIO funding model.

Progress report pending

D. Low

February

6. PRIVATE-PUBLIC PARTNERSHIPS

Hotel and conference centre plans are being finalized and promoted with developers.

Corpfinance International Ltd. to provide more information on “destination” model, where commercial/retail tenants are a revenue component.

Information on U.S. “destination” models.

A. Seabrooke

Postponed

7. ECONOMIC IMPACT

On January 22, staff presented a summary of the study by Blair McIntosh on potential event hosting and economic impacts. The consultant will be asked for an economic value range.

Redcliff Realty Group is finalizing revisions to the Operating Pro forma. Deloitte-Touche will be providing a quote for a peer review of the financial strategy.

Staff will estimate additional cost considerations for provision of high voltage substation, etc.

Economic Impact Study – Events

Economic Value

Pro Forma

Peer Review

Cost estimates

A. Seabrooke

(Blair McIntosh)

(Redcliff Realty Group)

J. Lustig

(Deloitte-Touche)

J. Baird

January 22

8. MASTER PLAN

On January 22, staff gave a presentation on the implications of the CSIO proposal on the Parks, Recreation, Culture, and Library Master Plan. It is important to realize what the Master Plan trade-offs will be.

The percentage of Markham’s usage, an acceptable contribution amount, and possible private sector funding will have to be determined.

A. Seabrooke

January 22

9. TRIBUTARY

Staff outlined five (5) options for the tributary including doing nothing and enclosing and/or unenclosing the tributary, with estimated cost implications. Staff suggested two (2) options that might be pursued to the site plan stage and it was suggested there may be opportunity to share the cost with landowners as the work will enhance the value of the land.

Tributary Review

A. Brown

(McCormack Rankin)

February 12

10. HYDRO CORRIDOR

/ 407 LANDS

Envision-Hough is completing the work and meeting with MTO, ORC, Hydro and MMAH.

A. Seabrooke

(Envision)

Dec. 2006

11. GOVERNMENT

RELATIONS

Ongoing meetings are now being held with provincial/federal officials and the Committee.

Raj Rasalinga has been asked to submit accrued costs. He will need to be recertified as a lobbyist and an extension of his agreement with the Town will be required.

Karen Pietre, Consultant for CSO, will work with the COC on finance and marketing issues. A meeting is being arranged with RBC on the

Bank Financing Strategy. Karen will confirm the expected revenues for the pro forma for sponsorships and naming rights.

A Vancouver/Olympic 2010 meeting is being held on February 13, 2007. Debbie Low recommended representatives of the CSIO Committee attend, and also recommended that Alex Baumann become a member of the lobby team.

Update

F. Scarpitti

R. Rasalinga

A. Seabrooke

February 12

12. USER GROUPS

No further action will be taken until ongoing initiatives have been completed and more information is available.

A. Seabrooke

13. NEXT MEETING

February 26, 2007, 4:00 p.m., Canada Room.

ADJOURNMENT

4:45 p.m.

CANADIAN SPORTS INSTITUTE ONTARIO

Meeting #21 – FEBRuary 12, 2007 – 4:00 p.m.

ITEM

DESCRIPTION