ACTION ITEMS

ITEM	DESCRIPTION	ACTION/TASK	PERSON	DUE DATE	DATE COMPLETED
1. MINUTES (Action Items)	February 26, 2007	Received
2. CSIO TASK LIST	Staff provided a list of the work and documentation completed to date. It was agreed that a consolidated document be produced along with an executive summary. It was noted that the report should highlight the strategic advantages of the proposed site location. Staff agreed to report back with a strategy for presenting this information to Council. It was determined that a decision on whether to commit to the project should be made by the end of April, 2007. The decision should include the investment dollars and what services will be provided to the sidewalk. Moved by Councillor L. Kanapathi Seconded by Councillor A. Chiu That the Committee authorize expenditures to an upset limit of $5,000 for the Director of Strategic Services to engage design services as required in CSIO report preparation. CARRIED Moved by Councillor L. Kanapathi Seconded by Councillor A. Chiu That, following receipt of the written bids to produce the CSIO feasibility document, Regional Councillor J. Jones, Councillor L. Kanapathi, Councillor A. Chiu and Councillor C. Moretti form a Selection Committee to interview the prospective technical writers. CARRIED	Draft Report	A. Seabrooke J. Carnegie	April 2007
3. TRAFFIC AND PARKING STUDY	Staff advised that a meeting with MTO was encouraging and that there seems to be a willingness to pursue a joint study. Staff has drafted Terms of Reference for the study and are awaiting feedback from MTO.		John Livey Jim Baird
4. CANADIAN SPORTS CENTRE	It was agreed that at the next meeting, the Committee should concentrate on the financial details including the Town’s commitment as well as commitment from the provincial and federal levels, alternative funding options and the CSIO funding model.	Progress report pending	D. Low	February
5. PRIVATE-PUBLIC PARTNERSHIPS	Hotel and conference centre plans are being finalized and promoted with developers. Corpfinance International Ltd. to provide more information on “destination” model, where commercial/retail tenants are a revenue component.	Information on U.S. “destination” models.	A. Seabrooke	Postponed
6. ECONOMIC IMPACT	Moved by Councillor A. Chiu Seconded by Councillor L. Kanapathi That the CSIO Steering Committee approve payment to PHA Project Management in the amount of $10,839.86 for professional services for the preparation of documents relating to CSI feasibility; And that the Committee approve payment to Bregman & Hamann Architects in the amount of $24,602.70 for professional services for preparation of documents for CSIO Feasibility. CARRIED	Economic Impact Study – Events Economic Value Pro Forma Peer Review Cost estimates	A. Seabrooke (Blair McIntosh) (Redcliff Realty Group) J. Lustig (Deloitte-Touche) J. Baird
7. MASTER PLAN	Staff agreed to develop Parks and Recreation strategies with and without the CSI facility.		A. Seabrooke
8. TRIBUTARY	Staff outlined five (5) options for the tributary including doing nothing and enclosing and/or unenclosing the tributary, with estimated cost implications. Staff suggested two (2) options that might be pursued to the site plan stage and it was suggested there may be opportunity to share the cost with landowners as the work will enhance the value of the land.	Tributary Review	A. Brown (McCormack Rankin)	February 12	February 12
9. HYDRO CORRIDOR / 407 LANDS	Envision-Hough is completing the work and meeting with MTO, ORC, Hydro and MMAH. A follow-up meeting with 407ETR is scheduled for April 24, 2007.		A. Seabrooke (Envision)
10. GOVERNMENT RELATIONS	Ongoing meetings are now being held with provincial/federal officials and the Committee. Raj Rasalinga has been asked to submit accrued costs. He will need to be recertified as a lobbyist and an extension of his agreement with the Town will be required. Karen Pietre, Consultant for CSIO, will work with the COC on finance and marketing issues. A meeting is being arranged with RBC on the Bank Financing Strategy. Karen will confirm the expected revenues for the pro forma for sponsorships and naming rights. A Vancouver/Olympic 2010 meeting is being held on February 13, 2007. Debbie Low recommended representatives of the CSIO Committee attend, and also recommended that Alex Baumann become a member of the lobby team. The Committee suggested that Michael Chan, MPP, be briefed on the project.	Update	F. Scarpitti R. Rasalinga A. Seabrooke
11. USER GROUPS	No further action will be taken until ongoing initiatives have been completed and more information is available.		A. Seabrooke
12. NEXT MEETING	The next meeting will be at the call of the Chair
ADJOURNMENT	4:45 p.m.

ITEM

DESCRIPTION

ACTION/TASK

PERSON

DUE DATE

DATE COMPLETED

1. MINUTES

(Action Items)

February 26, 2007

Received

2. CSIO TASK LIST

Staff provided a list of the work and documentation completed to date. It was agreed that a consolidated document be produced along with an executive summary.

It was noted that the report should highlight the strategic advantages of the proposed site location. Staff agreed to report back with a strategy for presenting this information to Council.

It was determined that a decision on whether to commit to the project should be made by the end of April, 2007. The decision should include the investment dollars and what services will be provided to the sidewalk.

Moved by Councillor L. Kanapathi

Seconded by Councillor A. Chiu

That the Committee authorize expenditures to an upset limit of $5,000 for the Director of Strategic Services to engage design services as required in CSIO report preparation.

CARRIED

Moved by Councillor L. Kanapathi

Seconded by Councillor A. Chiu

That, following receipt of the written bids to produce the CSIO feasibility document, Regional Councillor J. Jones, Councillor L. Kanapathi, Councillor A. Chiu and Councillor C. Moretti form a Selection Committee to interview the prospective technical writers.

CARRIED

Draft Report

A. Seabrooke

J. Carnegie

April 2007

3. TRAFFIC AND PARKING STUDY

Staff advised that a meeting with MTO was encouraging and that there seems to be a willingness to pursue a joint study. Staff has drafted Terms of Reference for the study and are awaiting feedback from MTO.

John Livey

Jim Baird

4. CANADIAN SPORTS CENTRE

It was agreed that at the next meeting, the Committee should concentrate on the financial details including the Town’s commitment as well as commitment from the provincial and federal levels, alternative funding options and the CSIO funding model.

Progress report pending

D. Low

February

5. PRIVATE-PUBLIC PARTNERSHIPS

Hotel and conference centre plans are being finalized and promoted with developers.

Corpfinance International Ltd. to provide more information on “destination” model, where commercial/retail tenants are a revenue component.

Information on U.S. “destination” models.

A. Seabrooke

Postponed

6. ECONOMIC IMPACT

Moved by Councillor A. Chiu

Seconded by Councillor L. Kanapathi

That the CSIO Steering Committee approve payment to PHA Project Management in the amount of $10,839.86 for professional services for the preparation of documents relating to CSI feasibility;

And that the Committee approve payment to Bregman & Hamann Architects in the amount of $24,602.70 for professional services for preparation of documents for CSIO Feasibility.

CARRIED

Economic Impact Study – Events

Economic Value

Pro Forma

Peer Review

Cost estimates

A. Seabrooke

(Blair McIntosh)

(Redcliff Realty Group)

J. Lustig

(Deloitte-Touche)

J. Baird

7. MASTER PLAN

Staff agreed to develop Parks and Recreation strategies with and without the CSI facility.

A. Seabrooke

8. TRIBUTARY

Staff outlined five (5) options for the tributary including doing nothing and enclosing and/or unenclosing the tributary, with estimated cost implications. Staff suggested two (2) options that might be pursued to the site plan stage and it was suggested there may be opportunity to share the cost with landowners as the work will enhance the value of the land.

Tributary Review

A. Brown

(McCormack Rankin)

February 12

9. HYDRO CORRIDOR

/ 407 LANDS

Envision-Hough is completing the work and meeting with MTO, ORC, Hydro and MMAH.

A follow-up meeting with 407ETR is scheduled for April 24, 2007.

A. Seabrooke

(Envision)

10. GOVERNMENT

RELATIONS

Ongoing meetings are now being held with provincial/federal officials and the Committee.

Raj Rasalinga has been asked to submit accrued costs. He will need to be recertified as a lobbyist and an extension of his agreement with the Town will be required.

Karen Pietre, Consultant for CSIO, will work with the COC on finance and marketing issues. A meeting is being arranged with RBC on the

Bank Financing Strategy. Karen will confirm the expected revenues for the pro forma for sponsorships and naming rights.

A Vancouver/Olympic 2010 meeting is being held on February 13, 2007. Debbie Low recommended representatives of the CSIO Committee attend, and also recommended that Alex Baumann become a member of the lobby team.

The Committee suggested that Michael Chan, MPP, be briefed on the project.

Update

F. Scarpitti

R. Rasalinga

A. Seabrooke

11. USER GROUPS

No further action will be taken until ongoing initiatives have been completed and more information is available.

A. Seabrooke

12. NEXT MEETING

The next meeting will be at the call of the Chair

ADJOURNMENT

4:45 p.m.

CANADIAN SPORTS INSTITUTE ONTARIO

Meeting #23 – MARCH 12, 2007 – 4:00 p.m.

ITEM

DESCRIPTION