Report to: General Committee                                                     Report Date: March 09, 2007

 

 

SUBJECT:                          Award of Tender # 010-T-07 Townwide, Interlocking Stone Repairs

PREPARED BY:               Jeff Johnston, Supervisor, Contract Administration

                                            Amit Sobti, Senior Buyer, Purchasing

 

 

 

RECOMMENDATION:

THAT the report entitled “Award of Tender # 010-T-07 Townwide, Interlocking Stone Repairs” be received;

 

AND THAT the contract for Townwide, Interlocking Stone Repairs be awarded to the lowest bidder, Cambium Site Contracting Inc. for an estimated annual amount of $183,000.00 exclusive of GST, totalling $549,000.00 exclusive of GST for a period of three (3) years;

 

And that funds for this contract for the 2007 period be drawn from the pre-approved 2007 Capital and Operating Budget Accounts as listed below in the amount of $183,000, exclusive of GST;

 

And that funds for this contract for the 2008 and 2009 period, in the amount of $366,000, exclusive of GST, be included in the 2008 and 2009 budget discussions;

 

And that Staff be authorized and directed to do all things necessary to give effect to this resolution;

 

EXECUTIVE SUMMARY:

Not applicable

 

 

FINANCIAL CONSIDERATIONS:

 

On February 13, 2007 Council approved the Operations – Roads Department Capital Projects as listed below.

The following table is a summary of the financial considerations for this report:

 

 

 

 

 

Original Budget and Account #

 

$8,086,402

 

various

Current Budget Available (unspent)

 

$7,986,402

 

 

Less Cost

 

($183,000)

 

Awarded to Cambium Site Contracting Inc.

Less Contingency

 

 

 

 

Budget Remaining

 

$7,803,402

 

 

 

 

 

 

 

Year

Account Name

Account #

Budget Amount

Budget Available

Amount Allocated to this project

Budget Remaining

2007

Asphalt Resurfacing - Capital

050 6150 7455 005

$6,546,000.00

$6,446,000.00

$70,000.00

$6,376,000.00

2007

Boulevard Repairs - Capital

050 6150 7456 005

$40,000.00

$40,000.00

$10,000.00

$30,000.00

2007

Boulevard Repairs - Operating

700 501 4542

$5,402.00

$5,402.00

$3,846.00

$1,556.00

2007

Secondary Roadworks - Capital

050 6150 7473 005

$500,000.00

$500,000.00

$15,000.00

$485,000.00

2007

Localised Repairs - Curb and Sidewalk -Capital

050 6150 7465 005

$500,000.00

$500,000.00

$70,000.00

$430,000.00

2007

Asphalt Maintenance - Operating

700 502 5304

$395,000.00

$395,000.00

$7,000.00

$388,000.00

2007

Localised Repairs - Parking Lots – Capital

050 6150 7467 005

$100,000.00

$100,000.00

$10,000.00

$90,000.00

Totals:

 

 

$8,086,402.00

$7,986,402.00

$185,846.00

$7,800,556.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. Purpose                     2. Background                      3. Discussion                        4. Financial        

 

5. Others (Environmental, Accessibility, Engage 21st, Affected Units)             6. Attachment(s)

 

PURPOSE:

The purpose of this report is to award the contract for Townwide, Interlocking Stone Repairs.

 

BACKGROUND:

The tender was released to obtain prices for interlocking repairs for various Town locations. Part 1 of the tender was for interlocking repairs for various locations totaling approximately 3000 square metres.  Part 2 of the tender was for repairs to interlocking stone for driveways/walkways at various locations, totaling approximately 3000 square metres and Part 3 of the tender was for new interlocking stone installation totaling approximately 1000 metres.

 

OPTIONS/ DISCUSSION:

Not applicable

 

BID INFORMATION

All bids were issued in accordance with the Purchasing By-law 2004-341. The award was made to the lowest priced bidder. Staff has reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.

 

Advertised, place and date

ETN & By invitation

Bids closed on

February 14,2007

Number picking up bid documents

16

Number responding to bid

6

 

 

 

 

 

 

 

 

 

DETAILED PRICING INFORMATION:
(Please see Appendix A – Price Summary Sheet)

Bidder

Annual Price**

3 Year Price

Cambium Site Contracting Inc.

  $ 183,000*

$   549,000

Road Savers Ltd.

$ 210,000

$   630,000

Forest Contractors

$ 331,000

$   993,000

Aurostar Inc.

$ 347,000

$1,041,000

Mopal Construction

$ 360,500

$1,081,500

Aplus General Contractor

$ 415,000

$1,245,000

*As compared to the 2003-05 contract, the rates for this contract are approx.11.24% higher. The rates for the previous contract for 2005-06 were 68% lower but the work quality was poor and below acceptable standards.

 

Staff has used Cambium’s services in the past and has been satisfied with their performance and is confident that they will continue to provide service that meets and/or exceeds the town’s acceptable quality standards.

**All prices are exclusive of GST

 

FINANCIAL TEMPLATE: (external link)

 

ENVIRONMENTAL CONSIDERATIONS:

Not applicable

 

ACCESSIBILITY CONSIDERATIONS:

Not applicable

 

ENGAGE 21ST CONSIDERATIONS:

Not applicable

 

BUSINESS UNITS CONSULTED AND AFFECTED:

Not applicable

 

 

RECOMMENDED

                            BY:    ________________________          ________________________

                                      Peter Loukes                                      Jim Sales

                                      Director, Operations                           Commissioner, Community
                                                                                                & Fire Services

 

 

 

ATTACHMENTS:

Appendix A – Price Summary Sheet