Report to: General Committee Report Date: March 22, 2007

SUBJECT: Award of Tender # 023-T-07 Townwide, Pavement Markings

PREPARED BY: Bob Walter, District Manager (East)

Amit Sobti, Senior Buyer, Purchasing

RECOMMENDATION:

THAT the report entitled “Award of Tender # 023-T-07 Townwide, Pavement Markings” be received;

AND THAT the contract for Townwide, Pavement Markings be awarded to the lowest bidder, Almon Equipment Ltd. for an estimated annual amount of $227,644.00 exclusive of GST, totalling $682,932.00 exclusive of GST for a period of three (3) years;

AND THAT funds for this contract for the 2007 season be drawn from the 2007 Operating Budget Account 700 505 5307 pavement markings in the amount of $227,644.00, exclusive of GST;

AND THAT funds for this contract for the 2008 and 2009 period, in the amount of $455,288.00, exclusive of GST, be included in the 2008 and 2009 budget discussions;

AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution;

EXECUTIVE SUMMARY:

Not Required

FINANCIAL CONSIDERATIONS:

The following table is a summary of the financial considerations for this report:
Original Budget and Account #	$256,412	700 505 5307
Current Budget Available (unspent)	$256,412
Less Cost	($227,644)	Awarded to Almon Equipment Inc.
Less Contingency
Budget Remaining	$28,768

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to award the contract for Townwide, Pavement Markings.

BACKGROUND:

Provincial legislation provides that pavement markings may be placed by the road authority having jurisdiction. Pavement markings and delineation serve an advisory or warning function, and complement other traffic control devices. They provide drivers with a preview of upcoming changes in the roadway, especially at night. Good markings and delineation generally results in better driver performance and greater driver comfort.

The Operations Department applies pavement markings once in the summer followed with a second application in the fall to areas where traffic volumes are higher and the markings may become less visible. The second application provides additional visibility to the driver through the winter months.

OPTIONS/ DISCUSSION:

Not applicable

BID INFORMATION

All bids were issued in accordance with the Purchasing By-law 2004-341. The award was made to the lowest priced bidder. Staff has reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.

Advertised, place and date	ETN & By invitation
Bids closed on	February 21,2007
Number picking up bid documents	4
Number responding to bid	3

DETAILED PRICING INFORMATION:
(Please see Appendix A – Price Summary Sheet)

Bidder	Annual Price**	3 Year Price
Almon Equipment Inc.	$ 227,644.00*	$ 682,932.00
Guild Electric	$ 228,936.03	$ 686,808.09
KDN Pavement	$644,100.00	$ 1,932,300.00

*As compared to the 2003-05 contract, the rates for this contract are approx.10.35% higher.

Favourable references have been received for Almon Equipment and staff is confident that they will provide service that meets and/or exceeds the town’s acceptable quality standards.

**All prices are exclusive of GST

FINANCIAL TEMPLATE: (external link)

See attachment

ENVIRONMENTAL CONSIDERATIONS:

None

ACCESSIBILITY CONSIDERATIONS:

None

ENGAGE 21^ST CONSIDERATIONS:

None

BUSINESS UNITS CONSULTED AND AFFECTED:

None

RECOMMENDED

BY: ________________________ ________________________

Peter Loukes Jim Sales

Director, Operations Commissioner, Community
& Fire Services

ATTACHMENTS:

Appendix A – Price Summary Sheet