Report to: General Committee Report
Date:
SUBJECT: Award of Tender # 024-T-07 Road Rehabilitation Program
PREPARED BY: Jeff Johnston, Supervisor, Contract Administration
Amit Sobti, Senior Buyer
RECOMMENDATION:
THAT the report entitled “Award of Tender # 024-T-07
Road Rehabilitation Program” be received;
AND THAT the contract for Tender # 024-T-07 Road Rehabilitation Program be awarded to the lowest priced
bidder, Brennan Paving & Construction in the total amount of $5,087,504.00
exclusive of GST;
AND THAT the proposed
Recreation & Culture 2007 Capital Project # 7537, Parking Lot Repairs
(Thornhill CC) budget of $250,000 and Asset Management Capital Project #7799
Parking Lot Repairs (Civic Centre) budget of $100,000, be pre-approved;
AND THAT the additional funding of $300,000, for the two (2) roadways (Kirkham Drive, Hwy. No. 48 to 250m East and
Cedarland Drive, Warden Avenue to Town Centre Boulevard South, be added to the 2007 Capital Project Secondary Road Works
(50 6150 7473 005) and provided from the Secondary Road Resurfacing Reserve #87
2800 132;
AND THAT the
award be funded from the 2007 Capital budget accounts as follows:
|
Pre- Approved Projects |
Funding |
|
Operations – Asphalt
Resurfacing 50 6150 7455 005 |
4,080,817.00 |
|
Operations – |
336,687.00 |
|
Operations - Parking Lot Repairs 50 6150 7518 005 |
90,000.00 |
|
Total Pre-Approved Projects |
4,507,504.00 |
|
Projects Requiring Pre-Approval |
|
|
Recreation &
Culture - Parking Lot Repairs
(Thornhill CC) 70 6150 7537 005 |
200,000.00 |
|
Asset Management –
Parking Lot Repairs (Civic Centre) 56 6150 7799 005 |
80,000.00 |
|
Total Project Requiring Pre-Approval |
280,000.00 |
|
Additional Funding |
|
|
Operations – |
300,000.00 |
|
Total Additional Funding |
300,000.00 |
|
Total 2007 Capital |
$5,087,504.00 |
AND THAT any remaining funds will be used for other expenditures within
the Operations Asphalt Resurfacing program;
AND THAT the
Director of Operations and Director of Financial & Client Services be
authorized to exercise the option to renew the contract for an additional 2
years (2008-2009) at the 2007 itemized prices subject to performance and budget
approval;
AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.
EXECUTIVE SUMMARY:
Not Required
FINANCIAL CONSIDERATIONS:
The following 2007 Capital Projects are the funding sources for the award of Tender
024-T-07 Road
Rehabilitation Program:
|
Pre Approved
Capital |
Budget |
Budget Available |
Asphalt |
Budget
Remaining |
|
|
7455 |
Asphalt
Resurfacing |
5,075,000 |
4,157,914 |
4,080,817 |
77,097 |
|
7473 |
Secondary
Roadworks |
500,000 |
337,280 |
336,687 |
593 |
|
7518 |
Parking Lot
Repairs (Various) |
100,000 |
90,000 |
90,000 |
0 |
|
|
Total Pre Approved Capital |
5,675,000 |
4,585,194 |
4,507,504 |
77,689 |
|
2007 Capital
Requiring Pre Approval |
|
|
|
|
|
|
7537 |
Parking Lot
Overlay (Thornhill CC) |
250,000 |
200,000 |
200,000 |
0 |
|
7799 |
Parking |
100,000 |
80,000 |
80,000 |
0 |
|
|
Total Capital Requiring Pre Approval |
350,000 |
280,000 |
280,000 |
0 |
|
|
|
|
|
|
|
|
|
Add’l Funding for Secondary Roads |
300,000 |
300,000 |
300,000.0 |
0 |
|
|
Total Funding Required |
6,325,000 |
5,165,194 |
5,087,504 |
77,690 |
The 2007 Recreation and Culture Capital Project #7537 Parking Lot Overlay (Thornhill CC) and the 2007 Asset Management Capital Project #7799 Parking Lot Repairs (Civic Centre) were not included on the February 13, 2007 Council Report “2007 Capital and Other Programs Budget Pre-Approval” and are recommended to be approved at this time. The total asphalting component of these projects is $280,000, with the remaining funding of $70,000 to be required for the associated concrete work.
The additional funding of $300,000 is required
for Secondary road work for two (2) roadways, Kirkham Drive, Hwy. No. 48 to
250m East and Cedarland Drive, Warden Avenue to Town centre Boulevard South. This funding is to be added to the Operations
2007 Capital Project 7473, Secondary Roadworks and will be provided from the
Secondary Road Resurfacing Reserve, 087-2800-132.
The purchase order for this contract will be amended, in accordance with
the expenditure control policy, for additional road resurfacing request made by
other Town departments.
1. Purpose 2. Background 3. Discussion 4. Financial
5. Others
(Environmental, Accessibility, Engage 21st, Affected Units) 6.
Attachment(s)
PURPOSE:
The purpose of this report is to obtain council approval to award contract 024-T-07 Road Rehabilitation Program.
BACKGROUND:
Tender 024-T-07 was released for the annual road
rehabilitation program that includes asphalt resurfacing, asphalt recycling and
pavement preservation strategies.
Budgets provided in this award are also used in separate
contracts for Concrete Rehabilitation (010-T-05), Interlocking Stone Repair (205-T-06),
McCoy Castings (110-Q-05), Material Testing (189-T-06) and Asphalt Maintenance
(036-T-06. Therefore, Operations will administer these contracts and monitor
work in order to limit spending to the approved budgeted amounts.
Tender 024-T-07, Road Rehabilitation Program, incorporates
a price adjustment formula based on changes to the Ministry of Transportation’s
performance graded asphalt cement price index.
The Town will adjust payment to the Contractor for products containing
asphalt cement, based on changes to the asphalt price index, unless the
Contractor opts out by notifying the Town in writing within five business days
of the award of the Contract. Should the
contractor opt out of payment adjustments based on the index, the Contractor
will not be permitted to opt back in.
The price index will be published monthly in the MTO Contract Bulletin
and displayed on the OHMPA (www.ohmpa.org)
and MTO (www.raqs.mto.gov.on.ca)
websites. The price index will be used
to calculate the amount of the payment adjustment per tonne of new asphalt
cement in the asphalt product accepted into the work.
OPTIONS/ DISCUSSION:
Additional funds
are being requested from the Secondary Roadwork’s Reserve account for
completion of repairs to concrete infrastructure, rehabilitation of the base
asphalt, and placement of the final asphalt overlay on two (2) roadways falling
under the Secondary Roadwork’s Program. The two (2) roadways include
The timing of this
work coincides with the increase in development and traffic loading on both
Given the poor condition of these roadways and favourable pricing received for this tender, it is proposed to rehabilitate these two (2) additional roadways during the 2007 construction season.
BID INFORMATION:
|
Advertised, place and
date |
ETN |
|
Bids closed on |
|
|
Number of contractors
picking up bid documents |
6 |
|
Number of contractors
responding to bid |
4 |
The successful Tender price of $4,952,894.80 was based on 28 kms of road rehabilitation. The amount of the award ($5,087,504.00) takes into consideration parking lots and other secondary road works repair and will benefit from the itemized pricing of the Tender.
DETAILED PRICING INFORMATION:
|
Company |
Total Price, Excl GST |
|
Brennan Paving & Construction |
$ 4,952,894.80* |
|
D. Crupi & Sons Ltd. |
$ 5,218,767.75 |
|
Furfari
Paving Co. Ltd |
$ 5,251,130.00 |
|
Lafarge
Paving & Construction |
$ 6,200,142.84 |
*As compared to the previous contract and allowing for only minor changes in scope, this contract represents an approximate 8% decrease.
The bid documents have been verified for accuracy and compliance with the tender specifications and staff are satisfied that all terms, conditions and bid prices comply with the Town’s requirements
FINANCIAL TEMPLATE: (external link)
See Financial Considerations
ENVIRONMENTAL CONSIDERATIONS:
None
ACCESSIBILITY CONSIDERATIONS:
None
ENGAGE 21ST CONSIDERATIONS:
None
BUSINESS UNITS CONSULTED AND AFFECTED:
None
RECOMMENDED
BY: ________________________ ________________________
Peter Loukes Jim Sales
Director, Operations Commissioner, Community and Fire Services