Report to: General Committee Report
Date:
SUBJECT: Award of Tender 230-T-06
from
PREPARED BY: Jeff Flewelling, Acting Manager of Capital Right-of-Way
Alex Moore, Senior Construction Buyer
RECOMMENDATION:
THAT the report entitled “Award of Tender
230-T-06 Steeles Avenue Watermain Replacement (Phase 1), from
AND THAT the contract
for tender 230-T-06
for the construction of the Steeles Avenue Watermain
Replacement
(Phase 1) be awarded to the lowest
price qualified bidder, Sam Rabito Construction Ltd. in the amount of
$1,279,809.54 exclusive of GST;
AND THAT a contingency
in the amount of $127,980.00 exclusive
of GST be established to cover any additional construction costs and that the
Director of Asset Management be authorized to approve expenditure of this
contingency amount up to the specified limit and to provide a monthly statement
of these expenditures to the Town Treasurer;
AND THAT fees for the construction inspection and contract administration,
to an upset limit of $94,600.00 exclusive of GST, be added to the existing Cole
Engineering Group Ltd. purchase order D7 00045;
AND THAT a contingency amount of $9,460.00 exclusive of GST be
established to cover any additional construction inspection and contract
administration fees and that the Director of Asset Management be authorized to
approve expenditure of this contingency amount up to the specified limit;
AND THAT
the award be funded from the 2007
pre-approved Waterworks Department Capital Project 053-6150-7511-005 Watermain
Construction/Replacement in the amount of $1,790,000.00;
AND THAT
upon payment of all the invoices, any remaining funds will be returned to the
original funding source;
And that Staff be authorized and directed to do all things necessary to give effect to this resolution.
EXECUTIVE SUMMARY:
Not applicable
FINANCIAL CONSIDERATIONS:
On
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The following
table is a summary of the financial considerations for this report: |
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Original Budget and Account # |
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$1,790,000 |
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053-6150-7511-005
Watermain Const/Repl |
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Current Budget Available (unspent) |
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$1,790,000 |
|
|
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Less Cost |
|
($1,374,410) |
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Awarded
to Sam Rabito Construction/ Cole Engineering |
|
Less Contingency |
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($137,440) |
|
|
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Budget Remaining |
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$278,150 |
|
|
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Close upon final
payment: |
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YES |
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1. Purpose 2. Background 3. Discussion 4. Financial
5. Others
(Environmental, Accessibility, Engage 21st, Affected Units) 6.
Attachment(s)
PURPOSE:
The purpose of
this report is to award the contract for the construction of the Steeles Avenue
Watermain Replacement (Phase 1), from
BACKGROUND:
The Town is proposing to replace the
existing aging municipal watermain on
It is noted
that Steeles Avenue Watermain Replacement (Phase 2) will involve
Both the
Phase 1 and Phase 2 projects are part of the Waterworks Department’s on-going
watermain improvement program to systematically replace and upgrade deficient
water mains to improve supply capacity and reliability.
In October 2005, Staff awarded RFP 171-R-05 for the design portion of the Steeles Avenue Watermain Replacement (Phase 1) to Mitchell Hatt & Associates. This company has merged recently with Cole Engineering Group Ltd.
In the RFP, staff also requested prices for
construction inspection and contract administration,
but did not award that portion of the work. It is the opinion of Staff, that
the company’s performance on the design portion of the project was acceptable. Therefore, it is recommended that the
construction inspection and contract administration portion of the project be
awarded to Cole Engineering Group Ltd.
Staff has since requested and received confirmation that Cole Engineering will maintain the same 2005 prices submitted in this RPP for completion of this project
BID INFORMATION
|
Advertised |
ETN |
|
Bids closed on |
|
|
Number of contractors
picking up bid documents |
27 |
|
Number of contractors
responding to bid |
15 |
DETAILED PRICING INFORMATION:
|
Company |
Total * |
|
Sam Rabito Construction
Ltd. |
$1,279,809.54 |
|
Dig
Con International |
$1,396,196.00 |
|
FDM
Contracting |
$1,414,735.00 |
|
C
G Construction |
$1,441,610.00 |
|
Vipe
Construction Ltd. |
$1,504,600.00 |
|
Finch
Paving |
$1,514,952.00 |
|
Kenco
Construction Ltd. |
$1,556,851.00 |
|
North
Rock Group |
$1,678,939.12 |
|
FCM
Construction |
$1,768,867.12 |
|
Comer
Group Ltd. |
$1,779,300.00 |
|
Co-X-Co
Construction Ltd. |
$1,803,275.00 |
|
Drain
Star Contracting |
$1,836,830.00 |
|
Trisan Construction |
$1,923,610.00 |
|
Memme
Construction |
$1,981,656.06 |
|
Direct
Underground |
$1,985,663.00 |
*Prices are exclusive of GST and have been verified for accuracy
and compliance with the tender terms and conditions.
OPTIONS/ DISCUSSION:
None
FINANCIAL TEMPLATE: (external link)
See attached
ENVIRONMENTAL CONSIDERATIONS:
The proposed watermain replacement would reduce the number of watermain breaks, which would minimize the risk of water system contamination.
ACCESSIBILITY CONSIDERATIONS:
None
ENGAGE 21ST CONSIDERATIONS:
The proposed watermain replacement supports the corporate goal related to infrastructure management, which is “to build, renew and strategically manage the Town’s infrastructure to meet the demands and expectations of a growing community”.
BUSINESS UNITS CONSULTED AND AFFECTED:
The Finance Department has reviewed this report and their comments have been incorporated.
RECOMMENDED
BY: ________________________ ________________________
Steve Andrews, P. Eng. Jim Sales, Commissioner,
Director,
ATTACHMENTS:
None
Q:\Commission Share\Operations and Asset
Management\Reports\2007\Asset Management\Award of tender 230-T-06.doc