Report to: General Committee Report Date: May 17, 2007

SUBJECT: Extension of Contract 133-T-06 CCTV Inspection of Sanitary and Storm Sewer Mains

PREPARED BY: Rob Flindall, Ext. 2445

Amit Sobti, Ext. 2239

RECOMMENDATION:

THAT the report entitled “Extension of Contract 133-T-06 CCTV Inspection of Sanitary and Storm Sewer Mains” be received;

AND THAT Contract 133-T-06 for CCTV Inspection of Sanitary and Storm Sewer Mains be extended for Two (2) years with Veolia ES Sewer Services Inc. in the estimated annual amount of $300,000 totalling $600,000, exclusive of GST;

AND THAT funds for this contract for the 2007 period be drawn from the 2007 Capital and Operating Budget Accounts as listed in the financial considerations in the amount of $300,000, exclusive of GST;

AND THAT funds for this contract for the 2008 period, in the amount of $300,000, exclusive of GST, be included in the 2008 budget discussion and subject to Council approval;

AND THAT the remaining balance be applied to other sanitary and storm sewer main projects;

AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution;

EXECUTIVE SUMMARY:

Not required

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to obtain approval to extend tender 133-T-06 “CCTV Inspection of Sanitary and Storm Sewer Mains” for an additional two (2) years at the same 2006 itemized pricing. The two (2) year option was not included in the original award submission.

BACKGROUND:

In August 2006, Tender 133-T-06 was approved and awarded to the lowest priced bidder for a one (1) year term. The tender and bid submissions referred to an option to extend for two (2) additional years at the same 2006 itemized prices.

The CCTV inspection program helps to develop a sanitary and storm sewer mains inventory including size, type, age and condition of the system. This information enables Waterworks and Operations (Roads) to prepare accurate maps of the system and to identify defects in the system so that short term maintenance requirements can be identified and long term repairs and rehabilitation programs can be planned. The award of this contract will assist Waterworks and Operations in maintaining their level of service.

Staff has been satisfied with Veolia’s performance in the past and is confident that they will continue to provide service that meets and/or exceeds the town’s requirements.

OPTIONS/ DISCUSSION:

Not required

FINANCIAL TEMPLATE: (external link)

The following table is a summary of the financial considerations for this report:
Original Budget and Account #	$2,013,602	various
Current Budget Available (unspent)	$1,636,039
Less Cost of Award	($300,000)	Awarded to Veolia ES Sewer Services Inc.
Less Contingency
Budget Remaining	$1,336,039
Close upon final payment:	NO

Year	Account Name	Account #	Budget Amount	Budget Available	Amount Allocated to this project	Budget Remaining
2007	S1CIM Construction	760 551 5300	$ 205,102	$ 205,102	$ 200,000	$ 5,102
2007	Storm Sewer Inspection	050 6900 7477 005	$ 25,000	$ 25,000	$ 25,000	$ 0
2006	Rain Storm Damage	050 6150 7194 005	$ 1,783,500	$ 1,405,937	$ 75,000	$1,330,937
Totals:			$ 2,013,602	$ 1,636,039	$ 300,000	$1,336,039

BID INFORMATION (2006):

Veolia ES Sewer Services Inc. was 38% lower than the other proponent.

DETAILED PRICING INFORMATION (Tender 133-T-06):

Supplier	Unit Price per metre inspected Excl. GST
Veolia ES Sewer Services Inc.	$1.12/metre
Capital Commercial Pipe Services Inc.	$1.55/metre

ENVIRONMENTAL CONSIDERATIONS:

None

ACCESSIBILITY CONSIDERATIONS:

None

ENGAGE 21^ST CONSIDERATIONS:

None

BUSINESS UNITS CONSULTED AND AFFECTED:

None

RECOMMENDED BY: ________________________ ________________________

Peter Loukes Jim Sales

Director, Operations Commissioner, Community
& Fire Services

ATTACHMENTS:

None