Report to: General Committee Report
Date:
SUBJECT: Award of Tender 029-T-07 Routine & Emergency Sewer and Watermain Repairs
PREPARED BY: Rob Flindall, Ext. 2445
Amit Sobti, Ext. 2239
RECOMMENDATION:
THAT the report entitled “Award of Tender 029-T-07 Routine & Emergency Sewer and Watermain Repairs” be received;
AND THAT tender 029-T-07
for Routine & Emergency Sewer and Watermain Repairs be awarded to the
lowest priced bidder, Finch Paving (1993) Inc. for an estimated contract value totalling $2,866,899.60 exclusive of GST, for a period of four (4)
years;
AND THAT funds for this contract for the 2007 period (July to December) be drawn from the 2007 Operating Budget Accounts as listed in Appendix A in the amount of $359,830, exclusive of GST;
AND THAT the following 2008 - 2010 estimated costs be provided for within the respective years budget submission for the Waterworks Department;
- 2008 $790,972.12
- 2009 $834,800.16
- 2010 $881,297.32
AND THAT the remaining balance be applied to other waterworks projects;
AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.
EXECUTIVE SUMMARY:
Not Required
1. Purpose 2. Background 3. Discussion 4. Financial
5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)
PURPOSE:
The purpose of this report is to award the contract for Routine & Emergency Sewer and Watermain Repairs.
BACKGROUND:
The Routine and
Emergency Sewer and Watermain Repairs contract is an essential service for the
immediate repair of watermain breaks to restore the system back in service for
fire and domestic needs. It also
includes emergency sewer repairs to mitigate sewer backups into homes,
properties and the environment.
The contract requires
the contractor to be on call to the Town of
OPTIONS/ DISCUSSION:
Not Required
FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)
|
The following
table is a summary of the financial considerations for this report: |
||||
|
|
|
|
|
|
|
Original Budget and Account # |
|
$1,241,790 |
|
various
(Appendix A) |
|
Current Budget Available (unspent) |
|
$925,123 |
|
|
|
Less 2007 Cost |
|
($359,830) |
|
Awarded
to Finch Paving (1993) Inc. |
|
Less Contingency |
|
|
|
|
|
Budget Remaining |
|
$565,293 |
|
|
|
Close upon final
payment: |
|
NO |
|
|
BID INFORMATION
All bids were
issued in accordance with the
|
Advertised,
place and date |
ETN & By invitation |
|
Bids
closed on |
|
|
Number
picking up bid documents |
6 |
|
Number
responding to bid |
4 |
DETAILED
PRICING INFORMATION (Annual Costs*, Exclusive of GST) :
|
Bidder |
Year 1** |
Year 2 |
Year 3 |
Year 4 |
4 Year Contract value |
|
Finch Paving
(1993) Inc. |
$ 749,660.00 |
$ 790,972.12 |
$ 834,800.16 |
$ 881,297.32 |
$3,256,729.60 |
|
OJCR
Construction Ltd. |
$ 744,250.00 |
$ 900,718.00 |
$1,009,707.24 |
$1,133,192.06 |
$3,787,867.30 |
|
F. D.M
Contracting Co. Ltd. |
$1,148,000.00 |
$1,212,219.05 |
$1,314,917.46 |
$1,464,785.38 |
$5,139,921.89 |
|
C.G Construction
and Services |
$1,670,150.00 |
$1,876,752.20 |
$2,110,832.49 |
$2,478,740.71 |
$8,136,475.41 |
*As compared to the 2004 -2007 contract, the hourly rates for a 4 man crew and equipment are approximately 31.5% higher.
** Year 1 incorporates a complete 12 month period usage. Waterworks estimates an approximate spend of $359,830 for the period of July-December, 2007.
Staff has used Finch
Paving (1993) Inc. services in the past and has been satisfied with their
performance and is confident that they will continue to provide service that
meets and/or exceeds the Town’s acceptable quality standards.
ENVIRONMENTAL CONSIDERATIONS:
None
ACCESSIBILITY CONSIDERATIONS:
ENGAGE 21ST CONSIDERATIONS:
BUSINESS UNITS CONSULTED AND AFFECTED:
The Finance Department has reviewed this report and their comments have been incorporated.
RECOMMENDED BY: ________________________ ________________________
Peter Loukes Jim Sales
Director,
Operations Commissioner,
Community
&
Fire Services
ATTACHMENTS:
Appendix A