STAFF AWARD REPORT
Page 1 of 2
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
032-T-07 Supply and Delivery of Vehicles |
|
Date: |
|
|
Prepared
by: |
Laurie Canning, Manager, Fleet and
Supplies Amit Sobti, Senior Buyer, |
RECOMMENDATION
|
Recommended Supplier(s) |
Yonge-Steeles
Ford Lincoln (Lowest Priced Supplier - Item 1) Markville
Ford (Lowest Priced Supplier - Item
2) Giles
Chevrolet (Lowest Priced Supplier -
Item 3 & 4) |
|
|
Original Budget and Account # |
$ 1,410,200.00 |
057 6150 7516
005 Corporate Fleet Replacement |
|
Current Budget |
$ 188,598.00 |
Budget allocated for these items. |
|
Less cost of award |
$ 150,287.40* |
Inclusive of PST, exclusive of GST |
|
Budget Remaining after this award |
$
38,310.60** |
|
* The $150,287.40 purchase price of the various
vehicles is within the $188,598.00 budget allocated for these items.
** The remaining balance will be applied to other
corporate fleet replacement projects.
PURPOSE
To obtain approval to award the purchase of
various fleet vehicles.
BACKGROUND
The tenders were issued in accordance with
the
The replaced vehicles 1040, 1271, 3320, 3339,
3354, 3355, & 8035 will be sold in accordance with
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
22 |
|
Number responding to bid |
9 |
PRICE SUMMARY
|
BIDDER |
ITEM 1 4 Door Hybrid SUV |
ITEM 2 Compact Extended Cab Pick-Up Truck Qty =2 |
ITEM 3 Full Size Pick-Up Truck Qty=2 |
ITEM 4 7 Passenger Compact Window Van Qty =2 |
TOTAL AWARD Qty = 7 |
|
MARKVILLE FORD |
$33,516.72 |
$36,560.16 |
$42,508.80 |
NO BID |
$36,560.16 |
|
MACIVER DODGE |
NO BID |
$42,234.18 |
$40,510.80 |
$45,079.20 |
$- |
|
UNIONVILLE MOTORS |
NO BID |
$44,007.84 |
$40,921.20 |
$42,577.92 |
$- |
|
PLAZA PONTIAC BUICK GMC INC. |
NO BID |
$51,239.20 |
$42,448.00 |
$42,180.16 |
$- |
|
YONGE -
STEELES FORD LINCOLN |
$33,414.12 |
NO BID |
$42,288.48 |
NO BID |
$33,414.12 |
|
|
NO BID |
$45,262.80 |
$41,372.64 |
NO BID |
$- |
|
GILES
CHEVROLET |
NO BID |
$45,023.04 |
$40,122.00 |
$40,191.12 |
$80,313.12 |
|
DONWAY FORD |
$34,069.68 |
$37,746.00 |
$42,999.12 |
NO BID |
$- |
|
LARKIN CHRYSLER |
NO BID |
$55,054.08 |
$63,434.88 |
$44,463.60 |
$- |
032-T-07 Supply and
Delivery of Vehicles Page
2 of 2
_____________________________________________________________________________________________________
FINANCIAL
ATTACHMENT (Price Quoted
Vs Budget)
|
Item |
Vehicle Description |
Qty |
Current
Budget Allocated |
Less Cost of
this Award, Inclusive of PST and Exclusive of GST |
Budget
Remaining after this award |
|
1 |
4 Door Hybrid SUV |
1 |
$ 40,248.00 |
$ 33,414.12 |
$ 6,833.88 |
|
2 |
Compact Extended Cab Pick-Up Truck |
2 |
$ 43,344.00 |
$ 36,560.16 |
$ 6,783.84 |
|
3 |
Full Size Pick-Up Truck |
2 |
$ 53,406.00 |
$ 40,122.00 |
$ 13,284.00 |
|
4 |
7 Passenger Compact Window Van |
2 |
$ 51,600.00 |
$ 40,191.12 |
$ 11,408.88 |
|
|
TOTAL |
7 |
$188,598.00 |
$150,287.40 |
$ 38,310.60 |
ENVIRONMENTAL CONSIDERATIONS:
Item 1 in
this award is a hybrid powered vehicle. This vehicle is replacing a gasoline
powered van that is currently used in the operations traffic division. Hybrid
technology has proven to work very well in selected fleet units and continues
to show positive results in supporting the Town’s green fleet initiatives.
STAFF AWARD
REPORT
Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
036-T-07 Surface Treatment Program |
|
Date: |
|
|
Prepared
by: |
Morgan Jones, Supervisor, Contract
Administration, Operations Amit Sobti, Senior Buyer, |
RECOMMENDATION
|
Recommended Supplier |
Miller
Paving Ltd. (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 330,000.00 |
|
|
Current Budget
Available |
$ 149,588.56 |
|
|
Less cost of award |
$ 129,877.90 $ 92,585.00 $ 92,585.00 $ 315,047.90 |
2007 Period, Exclusive of GST 2008 Period, Exclusive of GST** 2009 Period, Exclusive of GST** Total Cost of Award |
|
2007 Budget Remaining after this award |
$ 19,710.66 |
* |
* The
remaining balance will be applied to other surface treatment projects.
** Pending 2008 & 2009 budget approval.
PURPOSE
To obtain approval to award the contract
for the Surface Treatment Program.
BACKGROUND
Surface Treatment is an asphalt based product used to
pave rural gravel roads. The double lift
surface treatment is applied to gravel surfaces in order to eliminate the high
maintenance expenditures associated with gravel roads, while further providing
an improved driving surface. Double lift surface treatment is done solely on
gravel roads whilst single surface treatment is used on existing double lift
surfaces, extending the life of the wearing surface. The double lift surface
application requires two lifts of emulsion plus two applications of granular
material.
During the 2007 season, a double lift surface
treatment application will be done on
On Tender closing, bids received exceeded the budget
allocated for surface treatment resulting in the application of only the double
lift treatment in 2007. The Operations Department will however, work to remain
within the approved funding level.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
4 |
|
Number responding to bid |
2 |
PRICE SUMMARY
|
VENDOR |
2007 |
2008 |
2009 |
TOTAL 3 YR COST |
|
MILLER PAVING
LTD. |
$129,877.90 |
$92,585.00 |
$92,585.00 |
$315,047.90 |
|
ROYEL PAVING LTD. |
$133,515.00 |
$95,625.00 |
$95,625.00 |
$324,765.00 |
Note:. Asphalt pricing will be based on the AC
Index. Labour and Equipment costs will be firm for three (3) years.
STAFF AWARD REPORT Page 1 of 1
|
To: |
Jim
Sales, Commissioner , Community and Fire Services |
|
Re: |
053-T-07 Mount Joy Creek |
|
Date: |
|
|
Prepared
by: |
Jeff Flewelling, Acting Manager of
Capital Right-of-Way Alex Moore, Senior Construction Buyer |
RECOMMENDATION
|
Recommended Supplier |
|
|
|
Original Budget and Account # |
$ 180,000.00 |
053-6150-6674-005 Sewer Projects/System Upgrade
Program |
|
Current Budget
Available |
$ 130,000.00 |
Budget available for this item |
|
Less cost of award |
$ 84,508.50 $ 8,450.00 $ 92,958.50 |
Inclusive of PST, exclusive of GST Contingency (10%) Total Award* |
|
Budget Remaining after this award |
$ 37,041.50 |
** |
* The $92,958.50 restoration work
(including $8,450.00 for contingency) is within the $130,000.00 budget
allocated for this line item.
**A portion of the budget remaining after
this award will be used for the contract administration. Upon payment of all invoices, the remaining balance will be
returned to its original funding source.
PURPOSE
To obtain approval to award a construction
contract for the restoration of the west bank of the
BACKGROUND
The Town owns a
sanitary sewer (450 mm diameter) that is located beneath the bed of
The west bank of
the creek has been eroded, which makes the sewer and associated manhole
vulnerable. The proposed contract
includes the restoration of both the creek bank and the manhole.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
16 |
|
Number responding to bid |
7 |
PRICE SUMMARY
|
Supplier |
Price,
Inclusive of PST and Exclusive of GST |
|
|
$ 84,508.50 |
|
Dynex Construction Ltd |
$ 116,980.00 |
|
560789 Ontario Limited (R & M
Construction) |
$ 117,550.00 |
|
|
$ 120,870.00 |
|
Griffith Property Services Ltd |
$ 121,023.50 |
|
Dig-Con International Limited |
$ 132,352.00 |
|
Lomco Limited |
$ 288,350.00 |
Note: This project was initially tendered in 2006.
However, due to the prices received being 50% over budget. The Town cancelled
the 2006 tender and re-tendered in 2007 in order to better meet our budgetary
goals.
ENVIRONMENTAL
CONSIDERATIONS
The Town has received the necessary permit
from the
STAFF AWARD REPORT
Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
061-T-07 Re-Surfacing of Nine (9) Tennis
Courts |
|
Date: |
|
|
Prepared
by: |
Mark Ingwersen, Manager (West),
Operations Amit Sobti, Senior Buyer, |
RECOMMENDATION
|
Recommended Suppliers |
Court
Contractors Ltd. (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 51,000.00 |
059 6150 7470 005 Court Resurface / Reconstruction |
|
Current Budget
Available |
$ 51,000.00 |
|
|
Less cost of award |
$ 38,000.00 $ 71,400.00 $ 109,400.00 |
Total Cost of Award, Exclusive of GST |
|
Sub-Total Remaining Balance |
($ 58,400.00) |
|
|
Funding from Tennis Clubs |
$ 54,700.00 |
** |
|
Budget Remaining after this award |
($ 3,700.00) |
* |
*The
shortfall of $3,700 will be funded from the capital contingency account. This
will increase the Town’s total
contribution
to be $54,700 (50% of the award amount).
** 50% of the total award amount will be received from
the Tennis Clubs in accordance with the Town’s approved Tennis Court
Development and Maintenance policy. The
Town will upfront the Clubs’ $54,700 and deposit repayments into account 059
9399 7470 009.
PURPOSE
To obtain approval to award the contract
for re-surfacing of nine (9) tennis courts.
BACKGROUND
Under the Town’s approved Tennis Court
Development and Maintenance Policy, where Tennis Clubs operate on Town owned
courts, as is the case at both
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
6 |
|
Number responding to bid |
2 |
PRICE SUMMARY
|
VENDOR |
|
|
TOTAL |
|
COURT CONTRACTORS LTD. |
$38,000.00 |
$71,400.00 |
$109,400.00 |
The lowest bidder upon bid closing (lower
on
STAFF AWARD
REPORT Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
075-T-07 Thornhill Rubber Floor Replacement |
|
Date: |
|
|
Prepared
by: |
Robert Bell, Facility Coordinator Tony Casale, Senior Buyer |
RECOMMENDATION
|
Recommended Supplier |
Cooksville
Interiors (Miss) Ltd. (Lowest Priced Bidder) |
|
|
Original Budget and Account # |
$ 163,000.00 |
070 6150 7580 005 Thornhill – Rubber Floor |
|
Current Budget Available |
$ 163,000.00 |
|
|
Less cost of
award |
$
129,820.00 $
12,982.00 $
142,802.00 |
Exclusive of GST Contingency Allowance @ 10 % Total award exclusive of GST |
|
Budget remaining after this award |
$
20,198.00* |
|
*Upon payment of all invoices, the remaining
balance will be returned to the original funding source.
PURPOSE:
To obtain approval to award the
contract for the replacement of the rubber floor at the Thornhill Community
Centre.
BACKGROUND:
The tender was
issued for the replacement of rubber flooring at the Thornhill Community
Centre. The existing rubber flooring was
installed in 1997 and has exceeded its lifecycle. This project involves the removal of the
current flooring and the supply, delivery and installation of a new rubber
flooring to cover approximately 11,000 Sq.ft.
BID INFORMATION:
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid
documents |
8 |
|
Number of companies
responding to bid |
4 |
DETAILED
PRICING INFORMATION:
|
Suppliers |
Cooksville Interiors (Miss) Ltd |
Sands Commercial Floor Coverings |
F.A.S. Flooring Ltd. |
MN Dynamic Construction Ltd. |
|
Base
Price |
$ 129,820.00 |
$ 149,000.00 |
$ 157,164.00 |
$ 180,000.00 |
Note:
Prices are exclusive of GST
STAFF AWARD REPORT
Page 1 of 1
|
To: |
Allan
Seabrooke, Director, Strategic Services |
|
Re: |
087-Q-07 Town of |
|
Date: |
|
|
Prepared
by: |
Mark Ingwersen, District Manager West Alex Moore, Senior Construction Buyer |
RECOMMENDATION
|
Recommended Supplier |
Griffith
Property Services Ltd (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 125,000.00 |
059-5350-7797-
005 Seneca – Soccer Field |
|
Current Budget
Available |
$ 121,078.00 |
|
|
Less cost of award |
$ 93,200.00 |
Inclusive of PST, exclusive of GST |
|
Budget Remaining after this award |
$ 27,878.00 |
* |
*The remaining balance of funds shall be used for contingency
in case site repairs and restoration of Seneca property are
required at the completion of the project. Upon
completion of project and payment of all invoices the remaining balance of
funds shall be returned to the original funding source.
PURPOSE
To obtain approval to award the
construction of a sports field at Seneca College Campus in
BACKGROUND
The
intent of this contract is to construct a sports field suitable for soccer and
rugby play at the Seneca College Campus in Markham Markham Seneca College
The construction of this project
is scheduled to commence on July 16 and completed by August 7 with the field being
in a playable condition by September
15, 2007 .
BID INFORMATION
|
Advertised |
By Invitation |
|
Bids closed on |
|
|
Number picking up bid documents |
3 |
|
Number responding to bid |
3 |
PRICE SUMMARY
|
Supplier |
Price,
Inclusive of PST and Exclusive of GST * |
|
|
$ 93,200.00 |
|
|
$ 198,719.00 |
|
Mopal Construction Ltd |
$ 284,000.00 |