BOARD OF VARLEY McKAY
ART FOUNDATION OF
TOWN OF
The
MINUTES
Attendance:
|
Members: Howard Back, Vice-Chair Brian Ayer Karen Chadwick Mahesh Chokshi Nancy Coxford Lana Champion Drew Gerrard Sammy Lee Patty Loveland Elizabeth Plashkes Donald Hindson Stan Neal Councillor Joe Virgilio Regrets: Anna Gauci Robert McCulloch Michael Rothe Beverly Schaeffer Ernestine Tahedl |
Staff: John Ryerson, Director L. Gold, Assistant to Committee/Council |
The 5th
meeting of the Varley-McKay Art Foundation of Markham convened at 4:05 p.m.
with
1. CHAIR’S
OPENING REMARKS
The Chair welcomed the new board members.
2. ADOPTION OF THE MINUTES OF THE VARLEY-McKAY ART FOUNDATION
OF
The Board made minor
amendments to sections 3 a) and 3 b) of the April 30, 2007 Varley-Mckay Art
Foundation of
Moved by Bill Pickering
Seconded by Stan Neal
That the minutes
of the Varley McKay Art Foundation of
CARRIED
3. NEW BUSINESS
a) Director’s Report
John Ryerson presented an overview of this month’s activities. He made special mention of the success of the Art Auction and the 10th Anniversary Opening events. He also showed the Board a variety of positive media articles the Gallery received over the past month.
b) Art Auction report
Elizabeth Plashkes provided an overview of the Art Auction held on May 16, 2007, indicating it was a great success. She indicated she believes the Art Auction Committee's efforts to build closer relationships with collectors and galleries positively contributed to improved success of the auction in the last two years. The addition of the silent auction to the event was also highly effective and added to the bottom line. Ms. Plashkes estimated the profit for the event was approximately $46,000. Fuwing Wong, Manager of Financial Planning, provided the Art Auction Committee with specific suggestions for next year’s event regarding registration, the Silent Auction, and check-out.
Moved by Don Hindson
Seconded by Nancy Coxford
That appreciation be expressed to Elizabeth Plashkes and the sub-committee members for their hard work and dedication regarding the planning and implementation of the 2007 Art Auction.
CARRIED
b) 10th Anniversary Discussion
Nancy Coxford provided an overview of the 10th Anniversary event and indicated the Private Lenders Reception, the Royal Bank Event, and the Gala Opening were extremely successful. She noted that if the Gallery would like to continue holding multiple events at the same time or host large scale events, the Gallery would need to consider investing in a larger kitchen facility. Ms. Coxford suggested this be included in the current building extension proposal. The Board agreed the Gallery may have already been overlooked as an event venue due to its inability to cater large scale events.
Moved by Councillor Joseph Virgilio
Seconded by Donald Hindson
That the Board recommend that an extension of the kitchen facility be considered as part of the building extension proposal.
CARRIED
The Board mentioned that the tent/marquee used for the RBC children’s activities was extremely effective and believed it would be very beneficial to have a similar tent available for use at future events. Given the high costs associated with the rental of large tents, it was recommended that the economic feasibility of acquiring a tent be considered.
Moved by Donald Hindson
Seconded by
Councillor Joseph Virgilio
That the Board further investigate the feasibility of acquiring a large tent/marquee.
CARRIED
Moved by Nancy Coxford
Seconded by
Donald Hindson
That appreciation be expressed to the volunteers for their assistance with the organization of the 10th Anniversary Opening events.
CARRIED
Moved by Donald Hindson
Seconded by
Nancy Coxford
That appreciation be expressed to the staff who assisted with the organization of 10th Anniversary Opening events by treating them to lunch.
CARRIED
e) Art Committee Report – May 22, 2007
The Board briefly discussed 3 pieces that were considered and approved at the May 22, 2007 Art Committee meeting: 1) A gift from Charles Miller of a water colour titled “Rocky Mountains from the East, 1949”, by Bruno Bobak; 2) Janusz Dukztra’s donation of 33 photographs taken in 1995 of the CN Tower by Vincenzo Pietropaolo; and 3) the purchase of Sylvia Chan’s self portrait for the amount of $1,000. The Members viewed the items before making a decision.
Moved by Stan Neal
Seconded by Nancy
Coxford
That the Foundation accept the gift from Charles Miller of the “
CARRIED
Moved by Stan Neal
Seconded by Nancy Coxford
That the Board accept the donations of photographs from Janusz Dukztra taken in 1995 of the CN Tower by Vincenzo Pietropaolo.
CARRIED
Moved by Donald Hindson
Seconded by Nancy Coxford
That the Board acquire
Sylvia Chan’s self portrait for the amount of $1,000.
CARRIED
4. COMMITTEE REPORTS
a) Volunteer Committee
Lana Champion reported that volunteers will be recognized at the June 27th Volunteer Recognition Event. She further indicated that the planning of the “Home for the Holidays” event continues and volunteers are needed to act as greeters during the summer months for the Varley exhibit.
Karen Chadwick gave a brief overview of the “Home for the Holidays” event to be held on November 16, and 17, 2007, for the new members.
5. ELECTION OF OFFICERS
a)
Appointment of Chair
Howard Back, a founding member of the Board and whom has played a key role in the creation of business plans, and financial reporting was nominated as Chair.
Moved by Donald Hindson
Seconded by Stan Neal
That the Board elect Howard Back as Chair of
the Varley McKay Art Foundation of
CARRIED
b)
Appointment of Vice Chair, Treasurer and Secretary
The following members of the Board were
nominated to the positions noted:
§
Nancy
Coxford - Vice Chair
§
Drew
Gerrard - Treasurer
§
Donald Hindson - Secretary
Moved by Stan Neal
Seconded by Lana Champion
That the Board elect Nancy Coxford to the position of Vice Chair, Drew
Gerrard to the position of Treasurer, and Donald Hindson to the position of Secretary of the Varley McKay Art Foundation of
Markham.
CARRIED
Members of the Board requested that Bill Pickering be thanked for the
remarkable job he has done as Chair of the Varley-Mckay Art Foundation of
Moved by Donald Hindson
Seconded by Howard Back
That the Minutes record that the Board express its appreciation to Bill
Pickering for his role as Chair of the Varley-McKay Art Foundation of
CARRIED
It was noted that signing authority would need to be assigned to the new Chair and Treasurer.
6. UPCOMING DATES
a) Remaining Board Meetings- 2007
It was indicated that Meeting dates for the remainder of 2007 have already been established as follows: September 24, October 29, and November 26 respectively. Meeting dates for 2008 will be confirmed in the fall.
b) Volunteer Recognition Event – Wednesday, June 27 from 4 to 6 p.m.
c) Unionville Festival – June 2-3, 2007
d) Canada Day Celebration Day (and RBC day)
–
7. OTHER BUSINESS
a) Home for the Holidays – No report was given at this time.
b) Fall Special Event to be Determined – There are no fall events other than “Home for the Holidays”
c) 2008 Program Plan – No report was given at this time.
d) Members Profiles – The Board asked members to submit a short profile including their background and qualifications.
8. DATE OF NEXT MEETING
The next regular meeting of the Varley-McKay Art Foundation is scheduled for:
The meeting will be held in the galleries
at the
ADJOURNMENT
Moved by Bill Pickering
Seconded by Stan Neal
That the meeting adjourned at 5:25 p.m.
CARRIED