Report to: General Committee Report Date: October 1, 2007

SUBJECT: Proposed 2008 Budget Sub-Committee Schedule

PREPARED BY: Andrea Tang, Acting Manager of Financial Planning

RECOMMENDATION:

THAT the report dated October 1, 2007 entitled “Proposed 2008 Budget Sub-Committee Schedule” be received;

AND THAT the Budget Sub-Committee meetings scheduled for the dates and times below be approved:

Meeting #1 – Monday, October 15^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #2 – Monday, October 29^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #3 – Monday, November 12^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #4 – Monday, November 26^th (1 p.m. to 4 p.m. – Canada Room)

Tentative Meeting #5 – Monday, December 3^rd (1 p.m. to 4 p.m. – Canada Room)

Tentative Meeting #6 – Monday, December 10^th (1 p.m. to 4 p.m. – Canada Room)

Tentative Meeting #7 – Monday, January 14^th, 2008 (1 p.m. to 4 p.m. – Canada Room)

AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

EXECUTIVE SUMMARY:

Not applicable.

FINANCIAL CONSIDERATIONS:

Not applicable.

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to obtain approval for the Budget Sub-Committee meeting dates for the 2008 Budget.

BACKGROUND:

The 2007 Operating, Capital, Waterworks and Building Services Budget was approved by Council on May 8^th, 2007 following four Budget Sub-Committee Meetings from January 22^nd, 2007 to April 2^nd, 2007. Before the Budget was approved by Council, a presentation was made to the public via the Town’s seventh annual Budget Breakfast. A final Budget Sub-Committee was held on April 23^rd, 2007 to review feedback from the public at the Budget Breakfast. Supplemental information was provided via separate presentations and reports to the various Committees.

OPTIONS/ DISCUSSION:

It is recommended that the 2008 Budget follow a similar process to that for the 2007 Budget, e.g. Budget Sub-Committee Meetings, followed by a Budget Breakfast with a follow-up Budget Sub-Committee to review public input. The following are proposed Budget Sub-Committee meeting dates to review and discuss the 2008 budget:

Meeting #1 – Monday, October 15^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #2 – Monday, October 29^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #3 – Monday, November 12^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #4 – Monday, November 26^th (1 p.m. to 4 p.m. – Canada Room)

*Meeting #5 – Monday, December 3^rd (1 p.m. to 4 p.m. – Canada Room)

*Meeting #6 – Monday, December 10^th (1 p.m. to 4 p.m. – Canada Room)

**Meeting #7 – Monday, January 14^th, 2008 (1 p.m. to 4 p.m. – Canada Room)

* - Tentative dates recommended to be set aside in calendars at this time. Actual requirement for these meetings to be determined based on progress of the 2008 Budget

** - Tentative date recommended to be set aside in calendars at this time. This meeting is dependant upon the Budget Breakfast date and will be scheduled in the week following Budget Breakfast.

Tentative Budget Breakfast – Tuesday, January 8^th, 2008 (8 a.m. to 9:30 a.m. – Canada Room)

Following the Budget Breakfast, a final Budget Sub-Committee will be held to review feedback from the public. The Budget Sub-Committee’s recommendation will be brought forward to General Committee for approval, followed by approval by Council tentatively planned for at the end of January 2008 or early February 2008.

As in previous years, Preliminary Capital Budget binders will be distributed to all Councillors in advance of the first Budget Sub-Committee meeting for review and discussion at future Budget Sub-Committee meetings. For the 2008 Capital Budget, binders will be distributed on October 9^th.

Request from the Finance Department on Councillor Requests for new/enhanced programs was sent on August 29, 2007. All requests received by the Finance Department will be summarized and distributed to various departments for comments (if required) and addressed at future Budget Sub-Committee Meetings.

FINANCIAL TEMPLATE: (external link)

Not applicable.

ACCESSIBILITY CONSIDERATIONS:

Not applicable.

RECOMMENDED

BY: ________________________ ________________________

Barb Cribbett, Andy Taylor, Commissioner,

Treasurer Corporate Services