ATTACHMENT B:      Estimates of Staffing Requirements for Community Lead Testing

Program

Activity

Productivity

Increased Operator Days - Annually

Community Lead Monitoring –

Primary Program Year 1 and 2

Field Staff Time:

1.       Residential Plumbing Samples – 200-240

2.       Non-residential Plumbing Samples – 20-30

3.       Distribution System Samples – 40-50 minimum

4.       Missed Appointments (by resident), requiring rescheduling – Assume 5%, 13-16 samples

5.       Re-samples after exceedances – 0-10%, or 0-32 re-samples

Plumbing Sampling protocol requires 50-minutes per sample after arrival at site.  Allow 10 minutes per site for set-up, close-up and Work Order records.  Total is 60 minutes, or 1 hour/sample

One distribution sample must be taken on each day that a plumbing sample is taken. Sampling protocol requires approximately 20-minutes per distribution sample after arrival at site.

Operators are available only 2 days per week for the program.  Program will require 26-32 weeks

Sampling Periods are December 15 – April 15 and June 15 – October 15; i.e. 35 weeks per year.

·        1 sample/hour

·        5 samples per day (4 plumbing, 1 distribution)

·        allow 1.5 hours travel to lab/day

·        allow 1 hour/day total for travel time between sample locations

·        260-320 samples/year

·        52-64 work days/year for sampling

·        3-4 work days/year for Missed Appointments (by resident)

·        2 work days/year allowance for re-sampling after exceedance

6.       Preparation of sample bottles, chain of custody forms, equipment calibration, shop time

·        0.5 days per week

·        13-16 work days

Total Field Staff Time

·        70-86work days/year

Administration Time:

1.       Scheduling Appointments, including call- backs and re-scheduling (15 minutes/average)

2.       Assignment of WW Operator Work Order, Supervision, control (1-5 minute/sample)

3.       Results analysis/recording/Work Order processing/filing (15 minutes/average)

4.       Notification Letter and mail-out to residents (15 minutes/average)

5.       Customer service, call-backs, MOH notifications (5 minutes/sample)

6.       Annual reporting , Program reporting, & Public Communication (5 minutes/sample)

·        1.0 hours/sample location

·        220-270 hours/year

·        31-39 work days/year

Total Days Required :

·        101 – 125 days per year

Total FTE Requirement – Base Program

assuming Total Available days/ Total Paid Days = 78% (average) = 202 days/year

·        0.40 – 0.60FTE

Community Lead Monitoring – Reduced  Program Year 3 and onward

1.       Residential Plumbing Samples – 100-120

2.       Non-residential Plumbing Samples – 10-15

3.       Distribution System Samples – 20-30 minimum

4.       Missed Appointments (by resident), requiring rescheduling – Assume 5%, 6-8 samples

5.       Resample after exceedances – 0-10%, or 0-16 re-sample required

Plumbing Sampling protocol requires 50-minutes per sample after arrival at site.  Allow 10 minutes per site for set-up, close-up and Work Order records

One distribution sample must be taken each day that a plumbing sample is taken. Sampling protocol requires approximately 20-minutes per sample after arrival at site.

Operators are available only 2 days per week for the program.  Program will require 13-16 weeks

·        1 sample/hour

·        allow 1.5 hours travel to lab/day

·        allow 1 hour/day total for travel time between locations

·        130-160 samples/year

·        requires 26- 32 work days

·        1-2 work days/year for Missed Appointments (by resident)

·        2 work days/year allowance for re-sampling after exceedance

6.       Preparation of sample bottles, chain of custody forms, equipment calibration

·        0.5 days per week

·        6.5 - 8 work days

Administration Time:

1.       Scheduling Appointments

2.       Results analysis and reporting to residents

3.       record keeping & filing

4.       Work order closure

·        0.5 hours/sample location

·        55-67 hours/year

·        8-9.5 work days/year

Total Days Required :

·        41.5– 53.5 days per year

Total FTE Requirement – Reduced Program

assuming Total Available days/ Total Paid Days = 78% (average) = 202 days

·        0.19 – 0.25 FTE