Report to: Development Services Committee Date of Meeting: May 20, 2008
SUBJECT: Street,
Park and Storm Pond Naming and Addressing Protocol
PREPARED BY: Richard
Kendall, Manager of Development, Central District
Extension 6588
RECOMMENDATION:
That the report titled “Street,
Park and Storm Pond Naming and Addressing Protocol” dated May 20, 2008, be received;
That Council authorize the use of
the protocol outlined in the staff report for the future naming and addressing
of streets, parks and storm ponds in conjunction with the processing of draft
plans of subdivision and site plan applications;
That the protocol for Street, Park
and Storm Pond Names and Addressing attached as Appendix “A” to this report be
incorporated into the Town’s
Development Application Procedures (D.A.P.) Manual;
And that Staff be authorized and
directed to do all things necessary to give effect to this resolution.
EXECUTIVE SUMMARY:
Not applicable
FINANCIAL CONSIDERATIONS:
Not applicable
Staff, working with Council, has
developed a protocol for the naming of streets within draft plans of
subdivision. This protocol, which was
endorsed in 2004, provides the following streamlined process to establish
culturally diverse street names:
1.
Submission of proposed street names to staff (submissions to come from
developers, Councillors, or special requests from Markham residents);
2.
Circulation of proposed street names (for acceptance or rejection) to affected
Ward Councillor (if applicable), the Region of York and the Fire Department;
3. Addition
of acceptable street names to the street name reserve list;
4.
Presentation of the street name reserve list to Development Services Committee,
for approval, on a quarterly basis, with new names highlighted;
5. Director
of Planning and Urban Design – assignment of street
names from the street name reserve list to a draft plan of subdivision;
6. Assigned
names are so noted on the street name reserve list and utilized names are
removed upon registration of the plan;
The protocol also recognizes
that should the timing of registration of a plan not fit
with this process, staff can bring proposed street names directly to
Development Services Committee (through a Part A presentation), for approval. This protocol has been effective in providing for the timely naming of
streets in new subdivisions while providing flexibility for dealing with unique
or unusual circumstances.
Recently, Planning
and Urban Design staff have
been working with staff of the Community Services Commission and Corporate
Communications to establish a protocol for the naming and addressing of parks
and storm ponds within new draft plans.
This protocol is important to formally identify and locate these
facilities within a street/block context to facilitate potential emergency
response or to identify these facilities for maintenance or other
purposes.
Staff, in reviewing the street naming protocol in place, feel it should
be expanded to include the naming of the parks and storm pond facilities as
well. Accordingly, the existing street
naming protocol has been modified to include the naming and addressing of parks
and storm ponds. The expanded process
will have the benefit of providing Councillors opportunities for early input
into the naming of parks and storm ponds, while at the same time keeping them
apprised of the current status/availability of street, park and storm pond
names throughout the Town.
The
proposed protocol (Appendix ‘A’) as summarized below will include the following
steps and is intended to be incorporated into the Town’s Development
Application Procedures (D.A.P.) Manual:
1.
Request
street, park and storm pond names
Following
draft plan approval or site plan approval, the applicant will be requested to submit
proposed street, park and storm pond names, including at least one Markham
Veteran name (for plans with a minimum of 5 elements to be named).
2.
Review names
The requested names will be
reviewed against the Reserve List.
3.
Obtain
approval for names
(a) Requested
street names will be circulated to Fire Department
and Region of York and Heritage Markham (if a heritage name is being proposed).
(b) Requested park and storm ponds
name(s) will be circulated to the Urban Design Section and possibly Heritage Section
of the Planning and Urban Design Department.
(c) Requested and appropriate street, park and storm pond names will
be circulated to Ward Councillor, and to Director of Planning
and Urban Design via e-mail for his/her approval.
(d) The Councillor endorsed list
of street, park and storm pond names must be formally adopted by Council, prior
to the registration of a plan of subdivision or site plan. The two methods available for Council approval
are:
·
The Town’s Reserve List is adopted by Council on
a quarterly basis and is the usual method of confirming a new street, park and/or
storm pond names.
·
If there is a time constraint for approval, the
proposed names may be approved through a Part A presentation to Development
Services Committee.
(e) Once Council has adopted the
proposed street, park and storm pond names the Director of Planning
& Urban Design confirms the names can now be used by the applicant.
4. Civic Addressing
The Geomatics Group of the Planning and Urban Design
Department assigns draft civic addressing to draft approved plans of
subdivision and produces a map of the registered plan containing the final
address assignments. This map and a
tabular list of municipal addresses and legal descriptions are provided to the
Finance Department for circulation to the owner, internal departments, outside
agencies, businesses, and emergency services.
The attached protocol also speaks to the specific criteria
associated with the naming of parks and storm ponds as developed by a joint
working group of representatives of the Planning
and Urban Design Department and Community Services Commission. This includes giving priority to introducing
names for storm ponds which generally reflect the street on which they are
located. Park names should focus on
either the street they are located on or the name of the community they are
intended to serve, however the park naming process could also reflect the name
of an early settler or local veteran.
ENVIRONMENTAL CONSIDERATIONS:
Not applicable
ACCESSIBILITY CONSIDERATIONS:
Not applicable
ENGAGE 21ST CONSIDERATIONS:
The
proposal aligns with the following key Town of Markham Corporate Goals: Quality Community and Infrastructure
Management.
BUSINESS UNITS CONSULTED AND AFFECTED:
This report reflects the
discussions of representatives of the Community Services and Development
Services Commissions, as well as Corporate Communications.
RECOMMENDED BY:
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Valerie Shuttleworth, M.C.I.P., R.P.P.
Director of Planning & Urban Design
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Jim
Baird, M.C.I.P., R.P.P.
Commissioner of Development Services
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