Report to: General Committee – Community & Fire Services Report Date:
SUBJECT:
PREPARED BY:
RECOMMENDATION:
THAT the report titled “East Markham Community Centre & Library – Schematic Design” be received; and,
THAT the presentation by Shore Tilbe Irwin & Partners highlighting the architectural and aesthetic features of the proposed building and associated parking garage structure be received; and,
THAT Council approves the recommended schematic design for the building and the associated parking garage structure; and,
THAT Council authorizes staff to proceed with detailed design phase of the project; and,
THAT Council authorizes the Mayor and the Clerk to execute an Agreement of Purchase and Sale, in a form satisfactory to the CAO and the Town Solicitor and all related documents and take any action necessary to give effect to the acquisition of approximately 4.51 acres of land from Markham Stouffville Hospital together with an option to purchase an additional 0.75 acres of land at the south-west corner of Bur Oak Avenue and Church Street; and
THAT the property acquisition costs be funded from account #070 6200 7369 005; and
THAT the Architectural/Engineering
Services fee for Shore Tilbe Irwin and Partners be increased by $591,480 to
account for additional project scope, primarily related to the parking garage structure;
and
FURTHER THAT staff be authorized and directed to do all things necessary to give effect to this resolution.
1.
Purpose 2. Background 3. Discussion 4. Financial
5. Others (Environmental,
Accessibility, Engage 21st, Affected Units) 6. Attachment(s)
PURPOSE:
The purpose of this report is to seek Council’s approval of the recommended schematic design for the East Markham Community Centre & Library (EMCC&L) and the associated parking garage structure, to proceed with the detailed design phase of the project, and to finalize the acquisition of necessary land from Markham Stouffville Hospital (MSH) for the project.
BACKGROUND:
Staff, together with Shore Tilbe Irwin and Partners (STIP), presented
design concept options to Council at their General Committee meeting on
- Building Design Option 3
- Link Option B interface with MSH
- Construction of a parking garage structure to manage all parking requirements for the EMCC&L
- Allocation of programming space as outlined in the presentation, including a viewing gallery for the aquatic area
- Further development of the conceptual/schematic design to the detailed design phase of the project
Council also directed staff to report back in the fall regarding:
- The cost implication if the parking garage structure is designed to accommodate potential future additional parking levels
- An update on the potential relocation of the helipad from its present location, and with options for providing a public plaza space in the northeast corner of the project site.
OPTIONS/ DISCUSSION:
STIP conducted in July and August, separate micro-planning exercises with staff from Recreation and Library. Comments and suggestions from those meetings have been considered in the development of the interior space layout.
In early September STIP presented to staff their initial recommended conceptual/schematic design, including preliminary architectural renderings of the exterior elevations. The associated construction cost estimate was also presented. Subsequently, several staff/STIP working sessions were convened to provide feedback as part of the evolution of the design process.
Staff/STIP also met with MSH and their architectural consultant (B+H) in early October as part of our on-going communication between the two teams. They support the recommended conceptual/schematic design as presented.
With the adoption of a parking garage structure,
which requires less land than for surface parking lot, the project requires
approximately 4.51 acres of land from MSH, in addition to the former Mattamy
parcel (2.1 acres) to the east, totalling 6.61 acres. With Council’s approval, staff will finalize
the agreement with MSH.
Council
has requested that staff report back in the fall of 2008 with an update on the
process for relocating the
MSH has not finalized a process for relocating the Helipad but advises that it is willing to accommodate the Town’s request for a public plaza at the south-west corner of Church Street and Bur Oak Ave., provided that the Town can demonstrate that MSH is left with a suitably sized development parcel on the south side of Church Street, west of the proposed public plaza, within the present helipad site. Staff and MSH have determined that a 0.75 acre (approximate) plaza at the corner provides MSH with an appropriate development parcel that maintains view-lines to the EMCC&L.
The
Town will secure the ability to acquire this public plaza site by way of an
option in the Agreement of Purchase and
Council has requested information about the cost
premium for the garage structure if the final design is to include the
provision for additional parking levels in the future. Foundation and columns for the structure will
be impacted. The construction cost premium
to accommodate each additional parking level in the future is estimated at
$155,000 per level, or $310,000 for two (2) levels. However, construction cost would be
progressively more costly (i.e. no longer linear) for a higher capacity
structure, which would necessitate a more in-depth analysis.
With Council’s concurrence to the recommended conceptual/schematic design for the building and the associated parking structure as presented, staff intends to proceed with detailed design.
FINANCIAL CONSIDERATIONS AND TEMPLATE:
COST ESTIMATE:
Assuming
the contract to be awarded in December 2009, the total project cost estimate for
the East Markham Community Centre & Library project remains at $70.4 m, as
presented to General Committee on
Cost estimate for the land component is now at $4.6 m. The cost has been reduced to reflect less
land (by 2 acres) being required for a stand-alone multi-storey parking
structure in place of the original all at-grade parking option.
The estimated total cost of construction, including the link with the
hospital and the parking structure, is $53 m.
Internal costs, which include architectural and engineering consulting
fees and other miscellaneous costs, have been estimated at 10% of construction
cost.
The scope of work for the project has increased for the retained architects,
STIP, primarily due to the stand-alone parking garage structure. Other less significant Council-approved project
scope changes include: dedicated children’s playground, special needs room, and
upgraded multi-use room to rehearsal space.
An increase of $591,480 in consulting fee is required for the additional
Architectural/Engineering Services. This
supplemental cost is included in the internal cost item mentioned above.
The estimated cost for furniture, equipment and IT remains at $7.4m.
|
Town of |
|||||
|
EMCC&L Cost Analysis
Comparison |
|||||
|
|
|
|
|
|
|
|
COST
ESTIMATE |
General Committee Presentation |
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Land |
$6,300,000 |
|
|
$4,600,000 |
|
|
|
|
|
|
|
|
|
Construction
(including parking structure and construction contingency) |
$51,400,000 |
|
|
$53,100,000 |
Note 1 |
|
Note 1: Includes reallocated land cost of $1.7 m to parking structure |
|
|
|
|
|
|
|
|
|
|
|
|
|
Internal
cost at 10% of Construction Cost |
|
|
|
|
|
|
STIP (Architectural/Engineering Consulting Services) |
$2,127,600 |
|
|
$2,127,600 |
|
|
STIP (project scope changes, including parking structure) |
|
|
|
$591,480 |
|
|
Other internal costs |
$3,172,400 |
|
|
2,580,920 |
|
|
|
|
|
|
|
|
|
FF&E /
IT cost |
$7,400,000 |
|
|
$7,400,000 |
|
|
|
|
|
|
|
|
|
Total
Cost Estimate |
$70,400,000 |
|
|
$70,400,000 |
|
BUDGET STATUS:
To date three capital projects have been approved totaling $55,905,412 for land acquisition, architectural services and construction. An additional $14,494,588 has been requested in the 2009 capital budget.
PROPOSED FUNDING
SOURCES:
Historically, Recreation/Library facilities excluding Recreation IT costs have been funded from 90% Development Charges and 10% non-growth source. It is anticipated that this approach will be used for this project as well as a contribution from MSH for costs related to hospital initiatives.
A refined cost estimate with corresponding funding sources will be provided to Council prior to construction tendering.
ENVIRONMENTAL CONSIDERATIONS:
The East Markham Community Centre and Library will incorporate an environmentally friendly building design, energy consumption and product procurement in the development of the facility. It will achieve at least the basic LEED certification level, with an aim to achieve the next higher level of certification, i.e., LEED Silver.
A LEED “Score Card” is attached to this report.
ACCESSIBILITY CONSIDERATIONS:
The facility will be designed having regard for the accessibility requirements of all its users.
ENGAGE 21ST CONSIDERATIONS:
The project aligns with the
following Town of
BUSINESS UNITS CONSULTED
AND AFFECTED:
Recreation Services
Planning & Urban Design
Financial Services
Real Property
Strategic Initiatives
RECOMMENDED
__________________ _____________________ _____________________
Barbara Roth Catherine Biss
Director, Chief Executive Officer Director,
Recreation Services
________________________
Brenda Librecz
Commissioner
Community and Fire Services
ATTACHMENTS:
Attachment A:
Attachment B: LEED “Score Card”
Q:\commission