M I N U T E S

BUILDINGS & PARKS CONSTRUCTION COMMITTEE

2007-12-14

Meeting No. 11

 

Attendance

 

 

Members:

Councillor C. Moretti, Chair

Councillor V. Burke

Regional Councillor J. Heath

Councillor A. Chiu

Councillor J. Webster

 

 

 

Staff:

W. Snowball, Deputy Fire Chief

A. Seabrook, Commission Lead

P. Loukes, Commission Lead

B. Roth, Director, Recreation Services

L. Irvine, Manager, Parks & Open Space

           Development

S. Andrews, Director Asset Management

G. Taylor, Manager Community Centre Operations

S. Sydij, Sr. Construction Buyer

M. Shatil, Project Consultant

H. Tse, Project Consultant

A. Wolfe, Project Consultant

A. Tari, Committee Clerk

 

 

The Building and Parks Construction Committee convened at 9:05 AM with Councillor C. Moretti in the Chair.  Councillor V. Burke assumed the Chair at 10:10 AM.

 

DISCLOSURE OF INTEREST

 

Councillor C. Moretti disclosed an interest with respect to Item 4(a), as her son works for  Fieldgate Developments.  Councillor C. Moretti disclosed an interest with respect to Item 5(b), as she is the President of the Markham Bocce Association Board of Directors and Vice-President for the new Centennial Bocce Club, and did not take part in the consideration or discussion of or vote on the question of the approval of such matters.

 

 

1.         MINUTES OF BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING HELD ON NOVEMBER 11, 2007.

 

Moved by Regional Councillor J. Heath

Seconded by Councillor V. Burke

 

That the minutes of the Building and Parks Construction Committee meeting held on

November 11, 2007 be adopted.

CARRIED

 

 

2.         PARKS

 

Planning and Urban Design 5 Year Capital Construction Program

 

Ms. Linda Irvine, Manager, Parks & Open Space Development, provided a detailed presentation on the draft Planning and Urban Design 5 Year Capital Construction Program.  Ms. Irvine advised a comprehensive report will be presented to the Development Services Committee in the 1st quarter of 2008.

 

There was discussion with respect to parks that are up fronted by Developers.  Staff advised the workload for these parks at the staff level is the same as a Town park.  The Committee suggested more funding may be required from the Developers to ensure a consistency in service levels once the Town assumes the park.

 

The Committee suggested the following areas be discussed in the comprehensive report:

  • Provide a chart of the parks throughout the whole Town not just OPA 5 area
  • Rouge Park – how to work it into our plan
  • Provide direction as to how stormwater management may be integrated with the environmental and municipal land use planning process
  • Older parks that require re-facing
  • Tree Planting – establish a process for additional tree planting and maintenance plan for current trees
  • Town wide sports parks – consider partnerships

 

Staff advised a copy of the presentation will be forwarded to all members of the Committee.

 

3.         EVENTS

 

Mr. Allan Seabrook, Commission Lead, reported that the opening of the Markham Village Public Library is scheduled for Saturday December 15, 2007 from 10 AM to 5 PM.  The opening of Reesor Road Bridge is scheduled for Monday December 17, 2007 at 10 AM.

 

The Committee suggested the Markham Library Staff be commended by Council for their hard work and enthusiasm getting the Library prepared for its long awaited grand opening.

 

4.         FIRE

 

a)         Cathedral Design Issue  -  Mr. Henry Tse, Project Consultant, reported the mechanical engineer draft report has been submitted to the architect.  The building will be LEED certified and the architect will present the financial benefits of the levels.

 

b)         Cornell Design Issue – Mr. Tse advised the Energy and LEED analysis are applicable to the fire station.

 

Moved by Councillor J. Webster

Seconded by Regional Councillor J. Heath

 

That the Committee resolve in-camera to discuss a confidential property matter.

 

CARRIED

Moved by Regional Councillor J. Heath

Seconded by Councillor J. Webster

 

That the Committee rise.

CARRIED

 

           

5.         RECREATION AND CULTURE

 

 

a)         EAST MARKHAM COMMUNITY CENTRE AND LIBRARY PROJECT

 

Status Update – Mr. Seabrook, reported that a number of meetings have taken place.  The first meeting presented different options, components and square footage.  The second meeting was the charette held with the public and had approximately 50 people attending.  Mr. A. Seabrook advised the suggestions from the charette will be presented to the Development Services Committee on January 15, 2008.

 

Mr. A. Seabrook also advised a meeting is scheduled for Tuesday December 18, 2007 in Aurora with the York Catholic District School Board to discuss the possibility of outdoor amenity.   He will report back at the next Building and Parks Construction Committee meeting.

 

 

b)         CENTENNIAL COMMUNITY CENTRE PROJECT

 

Construction Update - Mr. Michael Shatil, Project Consultant, provided an update on the construction Phase 2 renovations of the Centennial Community Centre Project.  Mr. Shatil advised the winter weather has impacted progress and is delaying the closing of the building.  Staff continues to meet with the Contractors’ management on a weekly basis to facilitate prompt resolutions to construction issues and monitor the investment of resources on site.  An update on the construction contingency budget was provided (see Appendix B).

 

Accessibility Committee - Mr. Shatil reported on November 21, 2007 the Accessibility Committee toured the Centennial Community Centre.  Councillor V. Burke, on behalf of the Accessibility Committee, thanked Alan Wolfe and Michael Shatil for the organized tour.

 

Arena (South) Parking Lot – Mr. Shatil advised work is complete with the exception of four new parking lot lights that will be provided in early 2008.  The parking lot is in full operation.

 

c)         GO TRANSIT PARKING DECK

 

Mr. Alan Wolfe, Project Consultant, advised there has been little progress and staff are awaiting details of the Memorandum of Understanding (MOU) to be resolved.  A meeting is scheduled for early 2008. GO Transit has prepared a Site Plan application for submission to the Town of Markham pending the completion of the (MOU).

 

d)         WARD BUILDING UPDATE (MARKHAM MUSEUM)

 

Mr. Wolfe provided a scope of the Ward Building rehabilitation project.  He advised they have met with the Markham Museum Board and will tender the project in early 2008.  The project is anticipated being completed by June 2008.  A cost estimate for this project was provided (Appendix C).

 

Staff advised they will enhance the outdoor lighting as required.

 

6.         LIBRARY

 

a)                  MARKHAM VILLAGE LIBRARY PROJECT

 

Mr. Michael Shatil, Project Consultant, provided an update on the Markham Village Library construction.  He reported the Building Department verbally advised that they see no reason to prevent the building from opening on December 15, 2007 to the public.  There are some deficiencies and outstanding work that will be completed during nights and weekends. An update on the construction contingency budget was provided (See Appendix D). 

 

 

NEXT MEETING

 

The next meeting of the Building and Parks Construction Committee will be held on Friday,

January 18, 2008, 9:00 AM, Canada Room.

 

 

ADJOURNMENT

 

The Building and Parks Construction Committee meeting adjourned at the 10:55 AM.

 

 

 

APPENDIX ‘B’

 

CENTENNIAL COMMUNITY CENTRE EXPANSION

Construction Contingency Report

 

 

·        INCREASED CONTINGENCY AMOUNT *                 $845,300

·        CONTINGENCIES USED FOR EXTRAS                      $    7,500

·        CO APPROVED TO DATE                                           $692,000

·        CONTEMPLATED CO (ESTIMATE)                            $  71,000

 

·        CONTINGENCY REMAINING                                     $  74,500

 

 

 

 

APPENDIX ‘C’

 

 

COST ESTIMATE FOR WARD BUILDING REHABILITATION

 

Expenses

 

Construction                                                                           $ 497,000

Various Fees                                                                           $   50,000

Total Project                                                                          $ 547,000

 

Funding

 

Ward Project                                                                          $ 355,000

MECO                                                                                    $   55,000

2008 Access Project                                                               $   50,000

Life Cycle Reserve                                                                 $   87,000

Total Funding                                                                         $ 547,000

 

APPENDIX ‘D’

 

MARKHAM VILLAGE LIBRARY

Construction Contingency Report

 

 

·        CONTINGENCY AVAILABLE FOR

CONTRACTUAL CHANGE ORDERS*               $442,000

·        APPROVED CHANGE ORDERS                         $403500

·        CONTEMPLATED CO (ESTIMATE)                   $  92,500

 

·        CONTINGENCY REMAINING                            $ (54,000)

 

 

A final reconciliation of all extras has yet to be concluded.

 

 

*$32,255 of the construction contingency has been identified as the funding source for the transformer upgrade.