Report to: General Committee                                                   Report Date: February 4, 2008

 

 

SUBJECT:                          Award of Tender 180-T-07 Construction of Angus Glen Soccer Field

PREPARED BY:               Linda A. Irvine, Manager, Parks and Open Space Development

                                            Malcolm Hann, Senior Construction Buyer

 

 

 

RECOMMENDATION:

THAT the report entitled “Award of Tender 180-T-07, Construction of Angus Glen Soccer Field” be received;

 

AND THAT the contract for Tender 180-T-07 Construction of Angus Glen Soccer Field be awarded to the lowest priced qualified bidder, S&F Excavating in the amount of $468,751.00 which includes a $5,000.00 testing allowance and provisional item 3 (which is a $9,250.00 credit from the base bid for alternate water servicing and irrigation), exclusive of GST;

 

AND THAT a construction contingency amount of $45,000.00 exclusive of GST be established to cover any additional construction costs including authorized contingencies and approved change orders, and that the Manager of Parks and Open Space Development be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

AND THAT a consultant contingency amount of $5,000.00 exclusive of GST be established to cover any additional consulting services and/or sub-consulting fees and that the Manager of Parks and Open Space Development be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

AND THAT the award be funded from Planning and Urban Design’s Capital Budget account 81-5350-7827-005, Angus Glen Soccer Field in the amount of $400,000.00;

 

AND THAT additional capital funding in the amount of $165,439.00 be funded from the Development Charges Reserve (90% / $148,895.10) and tax-funded Capital Contingency 44-6900-6395-005 (10% / $16,543.90) and transferred to account 81-5350-7827-005;     

 

AND THAT upon payment of all invoices associated with this project, any remaining funds will be returned to the original funding sources;

 

AND THAT staff be authorized and directed to do all things necessary to give effect to this resolution.

 

 

EXECUTIVE SUMMARY:

Not applicable

 

 

PURPOSE:

The purpose of this report is to award the contract for the construction of the Angus Glen soccer field located in the north-west corner of the Angus Glen Community Centre property.

 

 

BACKGROUND:

Fleisher Ridout Partnership Inc. was hired as the consulting landscape architect to provide design and contract administration services and to administer any sub-consultants as required.

 

The construction of the soccer field constitutes phase 1 of construction of the Angus Glen Community Park and is consistent with the conceptual master plan for the entire park. Some construction works such as planting directly associated with the soccer field and certain site servicing works were included in this tender in anticipation of phase 2 park construction.  The estimated cost of construction for the entire park is approximately $4,000,000. This tender represents approximately 14% of the ultimate park cost.

 

Subject to Council’s award of this tender, construction of this project is scheduled to commence April 2008 and should be completed by July 2008, weather permitting. 

 

 

OPTIONS/ DISCUSSION:

The construction tender 180-T-07 was issued in accordance with the Purchasing By-law 2004 -341.  Staff and the consultant have reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.

 

In the tender, an alternate price was asked for to provide an irrigation system which would tap into the existing 2” water supply currently on site and include the supply and installation of a pump station in the utility room in the Angus Glen Community Centre. This alternate has been selected and a cost savings of $9,250.00 has been realized from the base bid of the lowest bidder.   

 

The consultant and Town staff have checked the references of the lowest bidder and report that this company has a good reputation in the industry and is qualified to do the work.

 

The tender results are summarized below:

BID INFORMATION

Advertised, place and date

ETN, November 7, 2007

Bids closed on

December 19, 2007

Number of contractors picking up bid documents

18

Number of contractors responding to bid

14

 

Detailed pricing information as submitted is as follows exclusive of $5,000 testing allowance and GST;

 

 

Contractors

Base Bid

Provisional #3: (credit) or extra

Total Price

1

S & F Excavating

$473,001.00

($9,250)

$463,751.00

2

Melfor Construction

$478,357.00

($10,000)

$468,357.00

3

ColPac Construction

$507,319.00

($2,500)

$504,819.00

4

Griffith Prop.  Serv.

$510,691.33

($550)

$510,141.33

5

Zuron Construction

$545,589.82

$0

$545,589.82

6

Pine Valley Ent.

$549,000.00

$18,000

$567,000.00

7

Gateman-Milloy

$574,754.89

$5,175

$579,929.89

8

Rutherford Contr.

$582,254.80

$7,616

$589,870.80

9

Cambium Site Contr.

$595,739.25

$3,760

$599,499.25

10

Sam Rabito Constr.

$676,065.00

$8,130

$684,195.00

11

Dig-Con Int.

$691,856.00

$30,800

$722,656.00

12

Montgom. MacEwen

$751,703.75

$0

$751,703.75

13

Dol Turf Restoration

$779,342.56

$2,000

$781,342.56

14

Metric Contracting

$897,500.00

($4,500)

$893,000.00

 

MARKET CHALLENGES:

The budget for this project was established in the spring of 2007, a full year before construction was to begin which likely contributed, in part, to tendered prices coming in over budget. Also, the price spread among bidders is also significant and further reflects market uncertainty. For example, increases in the cost of oil, petroleum, metals and raw materials over the past year have influenced market prices. Furthermore, prices were provided in the fall of 2007 for work to be undertaken in the spring of 2008, and very likely include anticipated increases to the cost of goods and services into 2008.

 

FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)

A contingency of $5,000.00 has been established to cover any additional and unanticipated design and/or contract administration services and/or sub-consulting fees

and a construction contingency amount of $45,000.00 has been established to cover any additional construction costs including authorized contingencies and approved change orders.

 

Total Project Costs (excluding GST):

Internal Capital Admin. Fee (9%)

$46,688.00

Construction Cost (inc. testing allowance and credit)

$468,751.00

Contingency – Consulting Fees

$5,000.00

Contingency – Construction

$45,000.00

Total Project Costs

$565,439.00

Approved Budget (81-5350-7827-005)

$400,000.00

Additional Funding Required

$165,439.00

 

Staff recommends that additional capital funding in the amount of $165,439.00 be funded from the Development Charges Reserve (90% / $148,895.10) and tax-funded Capital Contingency 44-6900-6395-005 (10% / $16,543.90) and transferred to account 81-5350-7827-005.  

 

ENVIRONMENTAL CONSIDERATIONS:

Not Applicable

 

 

ACCESSIBILITY CONSIDERATIONS:

Not applicable

 

 

ENGAGE 21ST CONSIDERATIONS:

Not applicable

 

 

BUSINESS UNITS CONSULTED AND AFFECTED:

Finance has been consulted.

 

 

RECOMMENDED BY:

 

 

                                 

________________________                                                _______________________             

Valerie Shuttleworth,                                                                Jim Baird,

Director of Planning & Urban Design                                        Commissioner of Development Services

                                     

 

ATTACHMENTS:

Financial Template

 

 

 

Q:\Development\Design\linda\Parks\F&A Angus Glen Soccer Award Report.doc