M I N U T E S

BUILDINGS & PARKS CONSTRUCTION COMMITTEE

2007-12-14

Meeting No. 11

Attendance

Members: Councillor V. Burke Regional Councillor J. Heath Councillor A. Chiu Councillor J. Webster

Staff: J. Livey, CAO W. Snowball, Deputy Fire Chief A. Seabrook, Commission Lead P. Loukes, Commission Lead L. Irvine, Manager, Parks & Open Space Development D. Pearce, Manager, Real Property S. Andrews, Director Asset Management G. Taylor, Manager Community Centre Operations Sara Sterling, Special Events Coordinator S. Sydij, Sr. Construction Buyer M. Hann, Sr. Construction Buyer M. Shatil, Project Consultant H. Tse, Project Consultant A. Wolfe, Project Consultant A. Tari, Committee Clerk

The Building and Parks Construction Committee convened at 9:00 M with Councillor V. Burke in the Chair.

DISCLOSURE OF INTEREST

None disclosed.

1. MINUTES OF BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING HELD ON NOVEMBER 11, 2007.

Moved by Councillor A. Chiu

Seconded by Regional Councillor J. Heath

That the minutes of the Building and Parks Construction Committee meeting held on

December 14, 2007, be adopted.

CARRIED

2. PARKS

Ms. Linda Irvine, Manager, Parks & Open Space Development, advised the Committee that the tender award report for the Angus Glen Soccer field will be presented at General Committee on February 4, 2008. Ms. Irvine also advised that the Angus Glen Soccer field will be a natural turf field with lights. The completion of the field is anticipated for the summer of 2008 and ready for use in the spring of 2009.

Ms. Irvine advised the Committee a Public Information Meeting is scheduled for Wednesday January 23, 2008 for the East Cathedral Community Park. The location of this park is east of Woodbine Avenue and north of Major Mackenzie Drive. Ms. Irvine advised this is the last park to be completed in this area. The park is anticipated to be ready for use in the spring 2009.

Ms. Irvine advised the Committee that the Planning and Urban Design 5 Year Capital Construction Program is being revised with all the comments and suggestions provided by the Building and Parks Construction Committee at the December 14, 2007 meeting. She anticipates presenting it to the Development Services Committee in about a month. The Committee suggested Ms. Irvine work together with Karen Boniface, Technical Coordinator, with respect to the Adopt a Park Program and determine how it can be incorporated into the report.

Moved by Councillor J. Webster

Seconded by Councillor A. Chiu

That the draft Planning and Urban Design 5 Year Capital Construction Program be received.

CARRIED

3. EVENTS

Sara Sterling, Special Events Coordinator, advised the Committee that on January 29, 2008 the Reesor Road Bridge Opening will be held. The opening had to be re-scheduled from its original date in December 2007 due to weather conditions. Ms. Sterling also advised that the formal invitations will be delivered to the Mayor and all members of Council on January 18, 2008.

Ms. Sterling reported that the two events that took place in December 2007, the opening of the Markham Village Public Library and the Mount Joy 20^th Anniversary Celebration, were both a great success.

4. FIRE

a) Cathedral Design Issue - Mr. Henry Tse, Project Consultant, advised the Committee there is no current update to report and the design is proceeding.

Land Acquisition – Cathedral – Mr. David Pearce, Manager, Real Property, advised the Committee that they anticipate having the agreement with Fieldgate signed on or about January 18, 2008.

b) Land Acquisition – Cornell – Mr. Pearce, Manager, Real Property, advised that Mattamy has agreed to the original terms approved by Council.

5. RECREATION AND CULTURE

a) EAST MARKHAM COMMUNITY CENTRE AND LIBRARY PROJECT

Status Update – Allan Seabrook, Commission Lead, advised that a report will be presented to General Committee on January 21, 2008 that will provide the results of the second charrette, outlining the preferred location and examine the next steps. The Committee discussed its concerns with respect to a music room. Committee advised that the Art Group have been requesting a music room be incorporated into the project but, have not been contacted by the Consultants to discuss it. Staff advised that they will be reviewing the areas that were not discussed in the report, including the possibility of a music room, and then discuss it with the Consultant. A report with the staff recommendations will then be presented to Council. Committee suggested including other possibilities for funding extra requests in the report.

b) CENTENNIAL COMMUNITY CENTRE PROJECT

Construction Update - Mr. Michael Shatil, Project Consultant, provided an update on the progress of construction at the Centennial Community Centre project, and an update on the contingency budget (Appendix A). Mr. Shatil reported construction is on-going, deficiency and auxiliary work is on-going, roofing work is 85% complete and are anticipating the building to be reasonably closed in by the end of January 2008 therefore, able to poor the concrete. He advised that the contractor submitted a request for an extension to March 28, 2008 and Staff is reviewing the extension. Mr. Shatil advised a recommendation from Staff will be provided at the next Building and Parks Construction Committee meeting on February 15, 2008.

Moved by Regional Councillor J. Heath

Seconded by Councillor J. Webster

That the Centennial Community Centre Renovation and Addition Contract 055-T-05 be extended until the Town Council meeting of March 4, 2008 in order that the Building and Parks Construction Committee, at its meeting on February 15, 2008, may consider fully the request by Canning Construction Limited to extend Contract 055-T-05 from January 31, 2008 to

March 28, 2008.

CARRIED

Please note at the January 22, 2008 Council meeting the resolution was amended as follows:

That the Centennial Community Centre Renovation and Addition Contract 055-T-05 be extended from January 31, 2008 until March 28, 2008;

And that staff provide a project status report to the General Committee prior to the

March 4, 2008 Council meeting.

CARRIED

c) GO TRANSIT PARKING DECK

Design - Mr. Alan Wolfe, Project Consultant, advised that GO Transit will be submitting their Site Plan application in about a week.

Memorandum of Understanding (MOU) – Mr. Pearce advised that they have come to terms on the principle and expect the Memorandum of Understanding (MOU) to be executed next month.

6. CULTURE – MUSEUM PROJECTS

a) WARD BUILDING UPGRADES

Mr. Wolfe advised the demolition work has begun. The architect is preparing the tender. Staff expect to complete the improvements for the summer 2008.

COLLECTION BUILDING

Mr. Wolfe advised that a geo-technical and storm water management consultant has been hired. The geo-technical study has been completed. The storm water management study is anticipated to be complete in early February. He also advised the landscape architect is working on the parking lot design. Staff confirmed they are considering the comments received by the Museum Board.

7. LIBRARY

a) MARKHAM VILLAGE LIBRARY PROJECT

Mr. Michael Shatil, Project Consultant, provided an update on the Markham Village Library construction. He advised the Library has been in operation since December 15, 2007. Mr. Shatil also advised that the Contractor is in the process of completing the remaining work and deficiency remediation. An update on the construction contingency budget was provided (See Appendix B). The Committee commended the team work and thanked everyone involved with this project and with the grand opening on December 15, 2007 to the public and advised that the public was ecstatic.

NEXT MEETING

The next meeting of the Building and Parks Construction Committee will be held on Friday,

February 15, 2008, 9:00 AM, Canada Room.

ADJOURNMENT

The Building and Parks Construction Committee meeting adjourned at the 9:45 AM.

APPENDIX ‘A’

CENTENNIAL COMMUNITY CENTRE EXPANSION

Construction Contingency Report

· INCREASED CONTINGENCY AMOUNT * $845,300

· CONTINGENCIES USED FOR EXTRAS $ 70,500

· CO APPROVED TO DATE $681,500

· CONTEMPLATED CO (ESTIMATE) $ 66,000

· CONTINGENCY REMAINING $ 28,300

* $27,000 of the contingency spent/committed externally has yet to be back charged through a credit CO

APPENDIX ‘B’

MARKHAM VILLAGE LIBRARY

Construction Contingency Report

· CONTINGENCY AVAILABLE FOR

CONTRACTUAL CHANGE ORDERS $442,000

· CONTINGENCY INCREASE (request)* $ 50,500

CURRENT CONTINGENCY BUDGET $492,500

· APPROVED CHANGE ORDERS $451,000

· CONTEMPLATED CO (ESTIMATE) 58,500

CONTINGENCY REQUIRED $509,500

Shortfall/Available $ 17,000

A final reconciliation of all extras has yet to take place

*Funding diverted from internal project accounts