MINUTES
2008
2008-2-04
Meeting No. 2
__________________________________________________________
Attendance
Members
Samuel Carr Antoinette DiNova Mitch Reiss CouncilCouncillor Alex
Chiu Councillor
Carolina Moretti Regrets
Councillor Logan
Kanapathi Jeanne Bowman Javaid Khan Sam Sahoy Rob Hincks, Operations Joanne Olson, Special Events Assistant |
Staff
Steve Matunin, Supervisor, Operations Bob Walter, Operations Todd Bailey, Operations (Milne) Matt Vetere, Financial Analyst Wendy Lucas, Assistant to Councillor Moretti Sandra Sealy, Assistant to Councillor Burke Cynthia
Taylor-Huff, Assistant to
Councillor Chiu Absent |
The second meeting of the 2008 Markham Canada Day Committee convened at 7:10 p.m. with Councillor Carolina Moretti in the Chair.
THE
That the minutes of the Markham Canada Day Committee meeting held on January 21, 2008, be adopted as distributed, with one addition in italics:.
Theme
There was considerable discussion about possible themes: diversity, environment, Olympics, support for our troops/firefighters. Committee members agreed on the theme of family with these possible slogans suggested by Cynthia Taylor-Huff: “Celebrate the Family” or ”One Family, One Markham”, One Canada” or ”One Canada, One Markham, One Family”.
CARRIED
2. 2008 BUDGET
Mr. Matt Vetere
distributed a document entitled Town of
3. PLANNING FOR
a) Theme
The Committee was
asked to consider the possibility of branding future Canada Day events with an
ongoing theme, similar to how the Milliken Children’s Fest is branded. Such
branding would facilitate recognition of the Canada Day events by residents and
would reduce costs by allowing the use of event materials and signs from year
to year. It was also suggested to
include a symbol or emblem as part of the branding. To obtain input on a
potential slogan and logo, Councillor Chiu will consult with Town of
Support was
expressed for the theme ”One Family, One Markham”, One Canada”. A one-year
theme may be approved by the Canada Day Committee but any long-term branding
initiative will need to be approved by Town of
b) Timelines
This item will
be discussed at the next meeting. The only imminent deadline involves having
the theme branding ready to meet the print deadline for the Town of
c) Media Launch
The theme will
be incorporated into the planning for this event. A variety of entertainment
will be planned to include youth, seniors and Town of
d)
Food Vendors
Samuel Carr will
work with Sam Sahoy to coordinate these plans. A number of possibilities for
food vendors were suggested: Tim Horton’s, Boston Pizza, Longo’s. Samuel Carr
will consult with Sara Sterling, Town of
There may be a
need to limit the number of food vendors. Samuel Carr will work with Joanne
Olson to compile a list of vendors from the past year and proposed new vendors.
The Committee will discuss this item further at the next meeting.
e)
Sponsorship
This item will be discussed at the next meeting.
f)
Advertising/Posters/Invitations
Wendy Lucas will coordinate the plans to have the
Canada Day event ad ready for the print deadline for the Town of
g) Mayor’s Seniors Luncheon
Councillor Moretti and Councillor Chiu will confirm the venue of this event. Cynthia Taylor-Huff and Steve Matunin will coordinate all plans for the luncheon, including entertainment plans. Cynthia Taylor-Huff has confirmed a Filipino youth group will provide entertainment as well assisting with serving, set up and clean up functions. Tables will be reserved for veterans and seniors award winners. Plans for transportation to and from the event will be reviewed to ensure their efficiency.
h) Parade
Councillor Moretti
advised that Town of
It was suggested to include more music in the parade. Cynthia Taylor-Huff will send the name of a Korean band to Antoinette DiNova. Steve Matunin will determine if Steve Lewis will participate with his horse and buggy and whether he’d agree to offer horse rides in the park after the parade.
It was agreed
that the parade should only be made up of volunteers, or if someone wanted to
be paid, then they should agree to provide some entertainment on stage or
throughout
i) Fireworks
Plans for the fireworks display and the accompanying music have been arranged.
j) Parking
The parking arrangements have been made.
k) Transit Arrangements
Joanne Olson will coordinate these arrangements.
l) Stage & Sound
Samuel Carr will work with Willie Reiss, who will join the committee at the next meeting, to coordinate the arrangements.
m)
Entertainment
Joanne Olson and
Mitch Reiss will coordinate the selection of diverse entertainment. They will
use the 2007 budget as a guideline for entertainment expenses. They were
encouraged to begin booking preferred acts soon before they accept other
commitments. Options will be investigated to spread entertainment throughout
n)
Children’s Activities
The
Children’s Activities have already been reserved.
o)
Signage
Signs will be
developed for the Parade information booth and to indicate entertainment
throughout
p) Security
This item will be discussed at the next meeting.
q) Radio Station Participation
This item will be discussed at the next meeting.
r) Heritage Grant
The committee has applied for the $2,000 Heritage Grant.
s) Volunteers
This item will be discussed at the next meeting.
4. OTHER BUSINESS
a) New activities
It was agreed that another venue would be more appropriate for holding a fund raising event.
b) Membership
The Committee will welcome two new members, Willie Reiss and Ken Mack, at the next meeting. James Bush has resigned and, Everest D’Souza and Shahid Mahmood have been removed from the committee.
c) Non-profit Vendors
The Committee was asked to consider
allowing a non-profit organization, As Good As It Gets, to have a booth at
- There would be a limit of five non-profit vendors approved to sell items
- The five spaces for non-profit vendors would be awarded on a first come, first served basis
- Non-profit vendors would be charged a nominal fee of $25.00
- The $25.00 fee would be waived, if a group wanted to have a booth only for the display or distribute material to raise awareness
Councillor Moretti will advise Olivia Bella about the decision and ask her for more information about As Good As It Gets.
5.
DATE FOR
NEXT MEETING
The date of the next scheduled meeting of the Markham Canada Day Committee is
March 17, 2008, at 6:00 PM, in the Canada Room.
Town of Markham
Corporate Communications department will be invited to send a representative to
the meeting.
6. ADJOURNMENT
The second meeting of the 2008 Markham Canada Day Committee adjourned at 8:45 p.m.