STAFF AWARD
REPORT
Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
173-Q-07 Supply and Delivery of Loose
Furniture for |
|
Date: |
|
|
Prepared
by: |
Moe Hosseini-Ara, Director,
Service Excellence, Malcolm Hann, Senior Construction Buyer |
RECOMMENDATION
|
Recommended Supplier |
Mayhew
(Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 741,405.00 |
076 5350 6835 005 Expansion FF&E |
|
Current
Budget available |
$
57,014.48 |
Inclusive
of PST, exclusive of GST |
|
Less cost of award |
$ 106,790.30 |
Inclusive of PST, exclusive of GST |
|
Budget Remaining after this award |
($ 49,775.82) |
* |
*The shortfall of
$49,775.82 is to be funded by account # 076-6150-7654-005 (Shelve Replacement).
PURPOSE
To obtain approval
to award the supply, delivery and installation of loose
furniture components for the Markham Village Library.
BACKGROUND
This contract is for the supply and delivery of twenty eight (28)
different types of loose furniture components for the renovated Markham Village
Library. The components consist of adult and children chairs, armchairs, side
tables, café table’s café chairs and stacking dolly’s manufactured by five (5)
different manufacturers (AMAT-3, Keilhauer, NienKamper, KI and Steelcase). The design consultant, Shoalts and Zaback Architects, was engaged to develop
the specifications for the proposed pieces. Shoalts and Zaback reviewed the various
components with representatives of the Library Services Department to ensure
they meet their requirements.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
4 |
|
Number responding to bid |
2 |
PRICE SUMMARY
|
Supplier |
Price,
Inclusive of PST exclusive of GST* |
|
Mayhew |
$ 106,790.30 |
|
POI |
$ 111,306.69 |
FINANCIAL CONSIDERATIONS
The shortfall of $49,775.82 is to be funded by account #
076-6150-7653-005 (Furniture/Equip Replacement). This Capital project is for
the annual library furniture replacement program, as needs demand. Staff
determined these funds should be allocated to support the renovation of the
Markham Village Library.
STAFF
AWARD REPORT
Page 1 of 2
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
|
|
Date: |
|
|
Prepared
by: |
Paul Li, Infrastructure Project
Engineer, Waterworks Amit Sobti, Senior Buyer, |
RECOMMENDATION
|
Recommended Supplier |
Insituform Technologies (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 330,420.00* |
|
|
Current Budget
Available |
$ 300,944.00 ** |
|
|
Less cost of award |
$ 164,289.57 $ 16,428.96 $ 180,718.53 $ 50,180.00*** $ 230,898.53 |
Exclusive of GST Contingency allowance - 10% Total Cost of Award Total Project Cost |
|
Budget Remaining after this award |
$ 70,045.47**** |
|
* Entire Project
is being funded by ITL Circuits Ltd (ITL).
** Funds have been committed for two (2) separate consulting firms in the
amount of $29,476.00 for the sewer
investigation and
design.
***The $50,180.00
****Upon
final reconciliation of all expenses incurred by the Town, the remaining funds
will be returned to ITL.
PURPOSE
To obtain approval to award the contract
for
BACKGROUND
On
Findings of the CCTV inspection & Giffels investigation together with the estimated total
repair/rehabilitation and associated costs of $330,420 was provided to ITL.
Subsequently,
Waterworks Department has identified the scope and
nature of the repairs and rehabilitation needed. This includes replacement of
two (2) service laterals at #90 and #101 Don Park Road and their connections to
the mainline sewer, manhole repairs on Don Park Road and Denison Street and
full length repair of two manhole to manhole sections of mainline sewer on Don
Park Road using trenchless technology (i.e.
Cured-in-Place Pipe).
Construction is
scheduled to begin early January 2008. It is anticipated that the project will
be substantially completed by
Project
________________________________________________________________________________________________
FINANCIAL CONSIDERATIONS:
This project is being managed by the Town, with all
costs for internal and external fees to be paid by ITL. The Town will receive 3
installments in the amount of $110,140.
The first & second installment in the amount of
$220,280 has been received. Installment #3 due on
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
9 |
|
Number responding to bid |
4 |
PRICE SUMMARY
|
Supplier |
Price,
Exclusive of GST |
|
Insituform Technologies |
$ 164,289.57 |
|
Sam Rabito
Construction Ltd. |
$ 215,002.06 |
|
Clean Water Works |
$ 282,536.50 |
|
F.C.M Construction Ltd. |
$ 330,188.68 |
STAFF AWARD REPORT
Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
166-T-07 Short Term Rental of Vehicles
for 2008 |
|
Date: |
|
|
Prepared
by: |
Laurie Canning, Manager, Fleet &
Supplies Amit Sobti, Senior Buyer, |
RECOMMENDATION
|
Recommended Supplier (s) |
Sommerville National Leasing & Rentals Ltd.(Lowest Priced Supplier) Bennet Fleet Leasing Ltd. (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 232,666.56* |
750 752 5500 Vehicle Rent/Lease – 2008 Budget |
|
Current Budget Available |
$ 232,666.56* |
|
|
Less cost of award |
$ 173,828.16 $ 58,838.40 $ 232,666.56* |
Inclusive of PST, Exclusive of GST (Sommerville,30 vehicles) Inclusive of PST, Exclusive of GST (Bennet Fleet,10 vehicles) Total Cost of Award |
|
Budget Remaining after this award |
$ 0 |
|
* Subject to Council approval of the 2008 operating
budget.
PURPOSE
To obtain approval to award the contract
for short term rental of vehicles for 2008.
BACKGROUND
These vehicles
are for 2008 seasonal requirements identified by the Operations Parks
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
3 |
|
Number responding to bid |
2 |
PRICE SUMMARY
|
Vehicle Type |
Qty |
Months Required |
Monthly Price (Incl
PST, Excl GST) |
|
|
|
Bennet |
Sommerville |
||
|
9900 lbs GVW
Crew Cab Pickups |
10 |
8 (Apr 01 – Nov 30) |
$1,225.80 |
$1,057.32 |
|
9900 lbs GVW
Crew Cab Pickups |
8 |
5 (Apr 01 - Aug 31) |
$1,225.80 |
$1,338.12 |
|
9900 lbs GVW
Crew Cab Pickups |
2 |
4 (May 01 - Aug 31) |
$1,225.80 |
$1,506.60 |
|
1/2 ton Regular
Cab Pickups |
16 |
4 (May 01 – Aug 31) |
NO BID |
$1,014.12 |
|
1/2 ton Regular
Cab Pickups |
4 |
6 (May 01 – Oct 31) |
NO BID |
$1,014.12 |
* As compared to the previous contract (2006/07), these
prices represent an approximate 8% increase in the monthly cost of Crew Cab
Pickups and 11% increase in the monthly cost of 1/2 ton regular cab Pickups.
STAFF AWARD
REPORT Page 1 of 2
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
120-S-07 Advertising Services for 2008, |
|
Date: |
|
|
Prepared
by: |
Janet Carnegie, Director of Betty Leung, |
RECOMMENDATION
|
Recommended
Supplier |
|
|
|
Original
Budget and Account # |
$
141,971.00 $ 166,204.00 $
308,175.00 |
250 998 5807 CCOMM Community Relations
(2008) Various
Corporate-wide Advertising accounts (2008) |
|
2008 Budget Available |
$ 308,175.00 |
Subject to
Council approval of the 2008 Operating Budget |
|
Less cost of
award |
Line rate
of $1.36 to 1.38 |
Inclusive of
PST, Exclusive of GST |
|
Budget Remaining after this award |
Based on requirements |
Upset limit –
budget of $308,175 |
Staff
further recommends:
THAT the
tendering process be waived in accordance with
PURPOSE
The purpose of this report is to obtain
approval to award the 2008 contract to Markham Economist and Sun, owned by The York
Region Media Group (YRMG), to publish various Town advertisements and notices
submitted by the
BACKGROUND
Markham Economist
and Sun and The Thornhill Liberal provide weekly local advertising to the
This contract also
provides the same advertising rates for other YRMG publications including the
Thornhill/Richmond Hill Liberal and the Aurora/Newmarket Era Banner.
The 2006-2007 rates, which were negotiated as part of the negotiations in
March 2006, were effective throughout 2007, since any increase in circulation
did not affect the negotiated rates. Markham Economist & Sun has notified
the Town that there will be a planned rate increase for 2008, which will come
into effect when the circulation increases. While this could be as early as January 1, 2008 , if the
circulation increase is delayed, the rate increase to the 2008 rates per line
shown on the chart on page 2 will only be effective when the new circulation
figures are confirmed. As part of the staff award report on November 14, 2006 , it was agreed
between the two parties that any increases were to be effective January 1, 2008 , or on the
date in 2008 when the increase in circulation was confirmed.
#120-S-07
Page
2 of 2
Advertising Services for 2008,
___________________________________________________________________________________________
DISCUSSION
Markham Economist
and Sun and The Thornhill Liberal are advertising vehicles for local community
notices and the promotion of meetings, events and programs. Staff has
negotiated the advertising rates as follows:
Town of
|
|
2006 |
2007 |
2008 |
|
Markham/Thornhill
circulation Town Page |
1.34 ($2363.76) |
$1.34 ($2363.76) |
$1.38 * ($2434.32) |
|
|
$1.32 |
$1.32 |
1.36 |
|
Liberal – Full
Distribution |
$1.34 |
$1.34 |
1.38 |
|
Era/Banner –
Full Distribution |
$1.34 |
$1.34 |
1.38 |
* The
general line rate for bulk buys of 100,000 lines or more in the Markham
Economist and Sun is $2.04. Town staff negotiated line rate of $1.38; a
reduction of $0.66 per line. The resulting increase over 2006/2007 rates is
2.99 – 3.00%.
FINANCIAL
ATTACHMENT:
Funds for the weekly Town Page, published
in Markham Economist and Sun and The Thornhill Liberal are included in