M I N U T E S

BUILDINGS & PARKS CONSTRUCTION COMMITTEE

2008-02-15

Meeting No. 2

Attendance

Members: Councillor V. Burke Regional Councillor J. Heath Councillor A. Chiu Councillor J. Webster Regrets: Councillor C. Moretti

Staff: S. Mintz, Deputy Fire Chief A. Seabrook, Commission Lead Sara Sterling, Special Events Coordinator B. Roth, Director, Recreation Services A. Moore, Acting Manager, Purchasing M. Shatil, Project Consultant H. Tse, Project Consultant A. Wolfe, Project Consultant A. Tari, Committee Clerk

The Building and Parks Construction Committee convened at 9:00 AM with Councillor V. Burke in the Chair.

DISCLOSURE OF INTEREST

None disclosed.

1. MINUTES OF BUILDING AND PARKS CONSTRUCTION COMMITTEE MEETING HELD ON JANUARY 18, 2008.

Moved by Councillor A. Chiu

Seconded by Councillor J. Webster

That the minutes of the Building and Parks Construction Committee meeting held on

January 18, 2008, be adopted.

CARRIED

2. EVENTS

Sara Sterling, Special Events Coordinator, distributed a list indicating the potential 16 parks that are anticipated to open in 2008. The Committee agreed to remove “John Canning Park” from the list and that Ms. Sterling contact Councillor J. Virgilio to confirm that “Monarch Park” also be removed from the list. The Committee advised that “Mount Joy Community Park” should be listed under Ward 5.

Staff suggested having a sign erected approximately two weeks prior to the scheduled Park’s opening date to achieve a better attendance for the opening. Staff will work together with the Operations Department to determine if a standard sign can be produced that would permit changing the date and be used for each individual opening.

Ms. Sterling reported the Reesor Bridge opening that was held on January 29, 2009 was well attended by Council and Staff and that the Chinese New Year’s celebration that took place on Saturday January 9, 2008 was very well attended.

The Committee thanked Ms. Sterling for all her contributions to the Town of Markham.

Ms. Linda Briggs, Markham Jazz Festival, addressed the Committee with respect to the use of the Millennium Band Stand in Unionville. Ms. Briggs advised that the Markham Jazz Festival takes place on the third weekend of August. She would like clarification on whether to submit an application with the Town of Markham or with the BIA. Ms. Briggs also advised that the actual use of the Band Stand seems to be restrictive in that sponsors are not permitted to post their banners and/or signage which have limited their ability to attract sponsors.

Moved by Regional Councillor J. Heath

Seconded by Councillor A. Chiu

That Staff report back to the General Committee outlining the procedures and policy regarding the use of the Main Street Unionville Millennium Band Stand.

CARRIED

3. FIRE

a) Cathedral Design Issue - Mr. Henry Tse, Project Consultant, advised the Committee there is no current update to report and the design is proceeding.

b) Cornell – no report

4. RECREATION AND CULTURE

a) EAST MARKHAM COMMUNITY CENTRE AND LIBRARY PROJECT

Status Update – Allan Seabrook, Commission Lead, advised that a report will be presented to General Committee on March 3, 2008 and the architects representing the Town and Markham Stouffville Hospital will be in attendance. The report will include the finalized staff recommended building. Mr. Seabrook advised that there will be program and will seek Council’s authorization to proceed with schematic design for double oversized gymnasiums in place of the original proposed triple. He also advised that underground parking is being considered to maximize the use of the land.

b) CENTENNIAL COMMUNITY CENTRE PROJECT

Construction Update - Mr. Michael Shatil, Project Consultant, provided an update on the progress of construction at the Centennial Community Centre project and an update on the contingency budget (Appendix A). He advised that since mid January there has been an increase in number of trades working on site. The Contractor has also increased the level of site coordination and assigned an additional supernatant to the project. Mr. Shatil advised that based on the current progress the Contractor is expected to be 92 – 94% complete by March 31, 2008 and that a status report to General Committee is being prepared.

c) GO TRANSIT PARKING DECK

Design - Mr. Alan Wolfe, Project Consultant, advised the design work is proceeding and that GO Transit has submitted a site plan application. All the major terms for the Memorandum of Understanding (MOU) have been resolved and are currently with the lawyers to be finalized.

There was discussion surrounding the proposed size of the GO Transit parking deck.

5. CULTURE

a) Museum Projects

Ward Building Rehabilitation: Mr. Wolfe advised the tender has been issued and it closes on February 29, 2008. Construction is anticipated to begin in April 2008.

Collection Building: Mr. Wolfe advised the schematic design is completed. Staff is reviewing various funding sources that can be used and will report back with a plan.

NEXT MEETING

The next meeting of the Building and Parks Construction Committee will be held on Friday,

March 28, 9:00 AM, Canada Room.

ADJOURNMENT

The Building and Parks Construction Committee meeting adjourned at the 9:35 AM.

APPENDIX ‘A’

Construction Contingency Report

· INCREASED CONTINGENCY AMOUNT $845,300

· CONTINGENCIES USED EXTERNALLY* $ 91,000

· CO APPROVED TO DATE $681,500

· CONTEMPLATED CO (ESTIMATE) $ 48,500

· CONTINGENCY REMAINING $ 24,300

* $27,000 of the contingency spent/committed externally has yet to be back charged through a credit CO