Report to: General Committee Report Date: April 3, 2008

SUBJECT: Award of Tender 018-T-08 Markham Museum Ward Building Rehabilitation

PREPARED BY: Alan Wolfe, P. Eng. Project Consultant

Malcolm Hann, Senior Construction Buyer

RECOMMENDATION:

THAT the report entitled “Award of Tender 018-T-08 Markham Museum Ward Building Rehabilitation” be received;

AND THAT the contract for Tender 018-T-08 Markham Museum Ward Building Rehabilitation be awarded to lowest priced qualified bidder, Toryork General Contracting Limited, in the amount of $455,400.00, exclusive of GST;

AND THAT a contingency in the amount of $40,000 exclusive of GST, be established to cover any additional construction and consultant costs and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit;

AND THAT the award be funded from the available budget of $415,000 as follows:

Previously approved capital - Museum Ward Renovation $310,000.00

2007 Capital Project # 7589 – Design North Parking Lot & Soil Testing $30,000.00

2005 Capital Project # 6602 – Ward Building Drainage Upgrade $25,000.00

2008 Capital Project #8001-Accessibility Project $50,000.00

$415,000.00

AND FURTHER THAT the additional funding required of $142,000 be provided as follows:

MECO Funding # 031-2220034 $55,000.00

Life Cycle and Capital Reserve $87,000.00

$142,000.00

AND THAT funding for this project comes from the accounts per the Financial Considerations of this report;

AND THAT the remaining balance of $61,600 to be applied to architectural fees and disbursements as needed for the Ward building;

AND FURTHER THAT staff be authorized and directed to do all things necessary to give effect to this resolution.

PURPOSE:

The purpose of this report is to award the contract for the construction of Markham Museum Ward Building Rehabilitation.

BACKGROUND:

On June 25, 2007 Council approved a report that directed staff to proceed with the rehabilitation of the Ward Building and allocated an amount of $310,000 to fund the project.

This amount will finance the building envelope improvements necessary to prevent water leakage, animal incursions, and energy efficiency and include the following items:

· Upgrade Roof including the addition of R30 insulation and a new white roof membrane

· Remove and replace deteriorated wood siding including R20 foam insulation

· Complete mould abatement work

During the design of the work, a number of additional items, that reflect Council’s priorities of improving energy efficiency, accessibility and maintenance of Town buildings, were incorporated into the project as detailed below:

• Replace inefficient lighting fixtures with new fixtures ( MECO funding is available for this work)
• Install a new Universal Accessible Washroom
• Complete a number of annual life cycle replacement items including painting, floor replacement, and life safety systems.

The cost of this additional work is $247,000. The total cost of the project is $557,000.

The additional work was reviewed and endorsed by the Museum Board and the Building and Parks Committee.

OPTIONS/ DISCUSSION:

The construction tender 018-T-08 was issued in accordance with the Purchasing By-law 2004-341. Staff and the consultant have reviewed the bid documents and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.

FINANCIAL CONSIDERATIONS AND TEMPLATE:

The following table is a summary of the financial considerations for this report:

Budget Available	$ 310,000.00 $ 30,000.00 $ 25,000.00 $ 55,000.00 $ 50,000.00 $ 87,000.00 $ 557,000.00	073-6150-7426-005, 2007 Capital Project Museum Ward Renovation 073-5350-7589-005 Design North Parking Lot & Soil Testing 073-5350-6602-005 Museum Ward Building Drainage Upgrade 031-222-0034 MECO Funding - Deferred Revenue 2056-6150-8001-005 Accessibility Project Life Cycle and Capital Reserve Total Funding Available
Less Cost of Award	$ 455,400.00	Award to Toryork Contracting
Less Contingency	$ 40,000.00
Budget Remaining	$ 61,600.00	*

* The balance of funds will be applied to architectural fees and disbursements as needed for the Ward building.

BID INFORMATION

Advertised	ETN
Bids closed on	February 29,2008
Number picking up bid documents	19
Number responding to bid	6

DETAILED PRICING INFORMATION:

Company	Prices (excluding GST)
Toryork General Contracting	$455,400.00
Orion Construction Management	$469,500.00
Davenport Construction	$511,400.00
Trumbley and Hampton Inc.	$514,000.00
Diciantis Construction Ltd.	$641,500.00
CMF General Contracting	$938,095.00

The tender was evaluated on the selection of the lowest qualified bid and includes acceptance of alternates 1 (add ½” glass mat faced gypsum board to exterior walls) and 2 (delete alternate roof design). The bids have been verified for accuracy and compliance with the tender terms and conditions.

The consultant and Town staff have checked the references of the lowest bidder and report that this company has a good reputation in the industry and is qualified to do the work.

PROJECT SCHEDULE:

Subject to Council’s award of this tender, construction of this project is scheduled to commence May 2008 and should be completed by the end of the summer 2008, weather permitting.

ENVIRONMENTAL CONSIDERATIONS:

None

ACCESSIBILITY CONSIDERATIONS:

None

ENGAGE 21^ST CONSIDERATIONS:

None

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has reviewed this report and their comments have been incorporated.

RECOMMENDED BY:

_______________________

Steve Andrews, P. Eng.

Director, Asset Management

________________________

Peter Loukes, P. Eng.

Commission Lead,

Community and Fire Services