Report to: General Committee                                                                               May 5, 2008

 

 

SUBJECT:                          Design, Construction, Contract Administration and Financing of a parkette (Block 190, Plan 65M-3884) on Country Glen Road in the Cornell Community by Mattamy (Country Glen) Limited

PREPARED BY:               Linda A. Irvine, Manager of Parks and Open Space Development, ext. 2120

 

 

RECOMMENDATION:

THAT the report dated May 5, 2008 to General Committee, entitled “Design, Construction, Contract Administration and Financing of a Parkette (Block 190, Plan 65M-3884) on Country Glen Road in the Cornell Community Cornell by Mattamy (Country Glen) Limited” be received.

 

AND THAT Council approve the request by Mattamy (Country Glen) Limited to finance the cost of design, construction and contract administration of a parkette (Block 190, Plan 65M-3884) within the Cornell Community, subject to the following conditions:

 

  1. That Mattamy (Country Glen) Limited finance the cost of the design, construction and contract administration of a parkette (totalling 0.59 acres or 0.24 ha in area) to a minimum value of $155,000.00 per acre, which totals approximately $91,450.00 inclusive of PST and exclusive of GST;

 

  1. That, subject to compliance with these terms and conditions, the Town of Markham reimburse Mattamy (Country Glen) Limited up to $91,450.00 (inclusive of PST and exclusive of GST) towards this project from development charges for park development, under the understanding that Mattamy (Country Glen) Limited may contribute additional funds, which will  not be reimbursed by the Town, towards the development of this park;

 

  1. That the Town reimburse Mattamy (Country Glen) Limited for invoices paid on a single lump sum basis for all approved costs associated with the design, construction and contract administration, including all applicable taxes, of this park up to a maximum of $91,450.00 (inclusive of PST and exclusive of GST), less the 10% holdback to be released to them upon final assumption of the park by the Town, after sufficient Development Charges for park development have been collected (90% of a maximum of $91,450.00) at the building permit stage for residential lots within Mattamy’s Country Glen subdivision in the Cornell Community  to warrant repayment in full to the maximum allowable. No interest on such invoices shall be payable by the Town;

 

  1. That owners / developers within the Cornell Community, including Mattamy (Country Glen) Limited not receive any credit towards park development charges and continue to pay the park development charge at the building permit stage for all present and future development phases of subdivisions within the Cornell Community;
  2. That Mattamy (Country Glen) Limited hire a landscape architect who is a full member of the OALA (with an Association seal), and approved by the Town, to provide professional design, contract document, and contract administration services to the satisfaction of the Town;

 

  1. That Mattamy (Country Glen) Limited conform with the Town’s standard park and open space approval process which includes development of several design concepts, holding community input meetings, and review and approval by Planning and Urban Design Department staff in consultation with the Town’s Parks Operations Department;

 

  1. That Mattamy (Country Glen) Limited tender out the construction of the park works to a minimum of three bidders to the satisfaction of the Town and include a 2 year detailed maintenance contract for the park to the Town’s satisfaction as part of the tendered works. Costs for the 2 year maintenance contract are the responsibility of Mattamy (Country Glen) Limited;

 

  1. That these parks be included in the Urban Design, Development Services Commission, 2009 Capital Budget submission which will include the amount to be reimbursed and internal consulting fees.

 

AND FURTHER THAT staff be authorized and directed to do all things necessary to give effect to this resolution.

 

 

 

PURPOSE:

This report seeks approval for Mattamy (Country Glen) Limited to finance the costs of design, construction, and contract administration associated with development of a parkette (Block 190, Plan 65M-3884) on Country Glen Road within the Cornell Community.

 

BACKGROUND:

The subject parkette is part of the overall parks and open space master plan for the Cornell Community. The parkette is 0.59 acres or 0.24 ha in area in area and is located on Country Glen Road. This parkette is intended to serve as a children’s play area and passive recreation space.


 

OPTIONS/ DISCUSSION:

In a letter dated July 9, 2007,  Mr. Robert Judges, Vice President, Land, of Mattamy Development Co. on behalf of Mattamy (Country Glen) Limited requests permission from the Town to allow Mattamy (Country Glen) Limited to proceed with the design and construction of a parkette (Block 109) in advance of the Town’s projected schedule. Mattamy (Country Glen) Limited is motivated to build this parkette early for marketing reasons and is hoping to start construction as soon as possible in 2008.

 

In consideration of this request, this report seeks Council’s approval for the early delivery of this parkette by Matttamy (Country Glen) Limited in accordance with the recommendations noted.

 

FINANCIAL TEMPLATE (Separate Attachment):

Not Applicable

 

FINANCIAL CONSIDERATIONS:

The Finance Department has reviewed this report and are in agreement with its recommendations. In the year that this park is assumed for maintenance by the Town, additional resources will be required in the Parks Operations budget. Implications to the Tax Rate (10% of the budget request) will occur in 2009 when the Capital budget ($91,450.00 plus internal administration fees) is approved.

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has been consulted in the preparation of this report. The Park Development Section of the Planning and Urban Design Department has reviewed this request and determined that this developer initiative will have no significant impact on the existing capital program or on anticipated park delivery timelines.

 

 

RECOMMENDED BY:

 

 

 

 

 

 

 

Valerie Shuttleworth, M.C.I.P., R.P.P.

Director of Planning & Urban Design

 

 

Jim Baird, M.C.I.P., R.P.P.

Commissioner of Development Services

 

 

ATTACHMENTS:

Appendix A: Letter from Mr. Robert Judges, Mattamy (Country Glen) Limited

Appendix B: Key Map

 

Q:\Development\Design\linda\Parks\DSCCornellCountry Glen Parkette.doc