Markham Museum Advisory Board

 

Town of Markham

The Markham Museum

Wednesday, January 9, 2008 – 7:00pm

 

Minutes

 

Attendance:

 

Members:                                                         Staff:

Gunter Langhorst                                              Anna Rose

Monica Peel                                                     Andrea Carpenter

John Buie

John Bayfield

Randy Barber

Sue Smitko

Ardy Reid

Jim Wicks

Bob Baird

Lorne Smith

 

Regrets:                                                            Absent:

Councillor Moretti                                            Genny Landis

 

 

1.      Call to Order

 

Meeting called to order at 7:01pm with Gunter Langhorst presiding as Chair.

 

2.      Approval of previous meeting minutes

 

Amendment to previous minutes – Monica Peel was not present at the December 5th 2007 meeting, but instead sent her regrets.

 

Moved by John Bayfield

Seconded by John Buie

 

That the minutes of the Markham Museum Advisory Board meeting held on December 5th 2007 be adopted, as amended.

                                                                                                            CARRIED

 

3.      Additions to Agenda

 

No additions to the agenda were made.

4.      Ward Building Renovation Update

 

Anna Rose provided the board with a brief update on the Ward building renovation project.  The proposed schedule for this work includes completing the design drawings and tender document by the end of January – early February.  Then starting the construction by mid March with a completion date at the end of June.

 

5.      New Collections Building Update

 

Anna Rose also provided the board with a short report on the New Collections building. 

-         CCC (CAO Commissioners Committee) requires full costing information regarding site development.

-         EDA has been hired to further develop their design and confirm their cost estimate.

-         A geotechnical survey has been completed to determine soil conditions.

-         A consultant has been hired to complete a storm water management study of the site.

-         This work is estimated to be complete by the end of January.

 

·        Bob Baird requested to see the Geotechnical report.  Anna Rose stated that if any reports were to be brought forward that a quick meeting with the board would be called so that they could see the reports before they went to council.

·        Lorne Smith asked if the storm water management study was for the whole site or just for the new building.  Anna Rose is to find out the answer to this question for the next board meeting.

 

6.      Book Committee Update

 

Lorne Smith reported that the funding from Trillium has come through and that the Historical Society has put in a system to manage the money.  He also stated that Sue Smitko would be preparing the book and that things are well underway.

 

 

7.      Foundation Update

 

John Buie reported to the board the application for charitable status has been submitted and is now in the provinces hands but hoping to have it by next summer (6 months).  He also stated that they are looking at the incorporating process (i.e. becoming The Friends of Markham Museum), which is separate from gaining charitable status. 

 

8.      New Business

 

Lorne Smith brought up five items of new business.

  • The Hamlet of Armadale Corners – just published
  • Remember Markham  (newsletter put out by the historical society)
  • Ontario Historical Society Bulletin – section on Clendenen Cemetery where the museum is mentioned.
  • Ray Fugeman would like to make a presentation to the board before any decision is made about moving the sundial currently located in the parking lot in front of Mt. Joy School House.  He proposed this happens at the March board meeting.  The presentation will be on the background of the sundial and on why he would like it to remain in its current location.
  • Nordlingen Visit – they will be arriving from Germany on August 28th or 29th and departing on September 5th.  The group consists of a band made up of 60 12-18 year old boys plus the mayor and councillors of Nordlingen. An itinerary of activities and places to play while in town still needs to be organised.  Anna Rose is working on getting them to play at the CNE.

 

Randy Barber stated that he will have a report for the board on the 2007 Wine Tasting and apologised for how long it has taken.  He stated that he is also looking for volunteers to join the 2008 Wine Tasting Committee.

 

Anna Rose spoke about three new business items.

  • She apologised for leaving the previous meeting early and thanked the board for their condolences.
  • She stated that she was going to hold off on her sundial report until Ray Fugeman made his presentation at the March Board meeting.
  • Anna stated that the staff of the museum have been working very hard on the new building and the permanent exhibit plan.  They plan to present their ideas to John Ryerson at an upcoming meeting.

 

 

9.      Next Meeting

 

The next regular meeting of the Markham Museum Advisory Board is scheduled for:

 

Wednesday February 6th 2008 at 7:00pm

 

The meeting will be held at the:

 

Markham Museum Mt. Joy School House Board Room

 

Adjournment

 

Moved by Monica Peel

Seconded by Bob Baird