Report to: General Committee                                                        Report Date: April 28, 2008

 

 

SUBJECT:                          Award of Tender 043-T-08 Steeles Avenue East Watermain Replacement (Phase 2) from Henderson Avenue to Bayview Avenue

PREPARED BY:               Prathapan Kumar, Ext. 2989

                                            Amit Sobti, Ext. 2239

 

RECOMMENDATION:

THAT the report entitled “Award of Tender 043-T-08 Steeles Avenue East Watermain Replacement (Phase 2) from Henderson Avenue to Bayview Avenue” be received;

 

AND THAT the contract for 043-T-08 Steeles Avenue East Watermain Replacement (Phase 2) from Henderson Avenue to Bayview Avenue be awarded to the lowest priced bidder, Hollingworth Construction Co. in the amount of $965,877.50 exclusive of GST;

 

AND THAT a separate purchase order in the amount of $96,587.75 exclusive of GST be issued for contingency to cover any additional fees and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

 

AND THAT staff be authorized to retain a qualified geotechnical consulting firm in accordance with the Town’s purchasing bylaw to provide geotechnical and materials testing services during construction for an upset limit of $7,000.00 exclusive of GST;

 

AND THAT the award be funded from the 2008 Waterworks Department Capital Project 053-6150-8435-005 Watermain Construction/Replacement; in the amount of $1,350,000.00;

 

AND THAT upon payment of all the invoices, the remaining funds in the amount of $280,534.75 be returned to the original funding source;

 

AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

 

EXECUTIVE SUMMARY:

Not Applicable

 

1. Purpose   2. Background   3. Discussion   4. Financial  

PURPOSE:

The purpose of this report is to obtain Council approval to award contract 043-T-08, Steeles Avenue East Watermain Replacement (Phase 2) from Henderson Avenue to Bayview Avenue.

 

BACKGROUND:

The Town is proposing to replace the existing aging municipal watermain on Steeles Avenue East from Henderson Avenue to Bayview Avenue bus loop with a new 300mm diameter PVC watermain.  The project is part of Waterworks Department’s on-going

Watermain Improvement Program to systematically replace and upgrade deficient watermain to improve supply capacity and reliability.  The existing watermain situated along these areas is one of the older watermain in the Town of Markham.  Replacement of this watermain is required in order to reduce disruption of services to the area businesses and residents.  Phase 1 works from Yonge Street to Henderson Avenue was completed in 2007.

BID INFORMATION

Advertised

ETN

Bids closed on

April 16, 2008

Number picking up bid documents

12

Number responding to bid

7

 

DETAILED PRICING INFORMATION:

Company

Prices (excluding GST)

Hollingworth Construction Co.

$   965,877.50

Trisan Construction

$1,101,262.00

Sam Rabito Construction Ltd.

$1,199,567.43

F.C.M. Construction Ltd.

$1,239,975.00

F.D.M. Contracting Co. Ltd.

$1,322,098.53

Finch Paving (1993) Inc.

$1,555,126.50

Co-X-Co Construction Ltd.

$1,558,192.00

Note:   Prices are exclusive of GST and have been verified for accuracy and compliance with the tender terms and conditions.

 

 

OPTIONS/ DISCUSSION:

Not Applicable

 

FINANCIAL CONSIDERATIONS AND TEMPLATE:

Council has approved the Waterworks Department Capital Project 053-6150-8435-005 Watermain Construction/Replacement for the construction of the Steeles Avenue East Watermain Replacement (Phase 2) from Henderson Avenue to Bayview Avenue.

The following table is a summary of the financial considerations for this report:

Original Budget and Account #

 

$1,500,000.00

 

053-6150-8435-005  Steeles Avenue East Watermain Replacement (Phase 2)

Budget Allocated for contract administration

 

  $   150,000.00

 

 

 Budget Allocated for construction

 

$1,350,000.00

 

 

Less:  Construction Cost

 

($ 965,877.50)

 

Awarded to Hollingworth Construction Co.

Less:  Contingency

 

($   96,587.75)

 

 

Less:  Geotechnical Services

 

($     7,000.00)

 

 

Budget Remaining

 

$280,534.75*

 

 

* Balance remaining will be returned to the original funding source after final invoice payments.

  

 

 

 

ENVIRONMENTAL CONSIDERATIONS:

The proposed watermain replacement would reduce the number of watermain breaks, which would minimize the risk of water system contamination.

 

ACCESSIBILITY CONSIDERATIONS:

Not applicable

 

ENGAGE 21ST CONSIDERATIONS:

The proposed watermain replacement supports the corporate goal related to infrastructure management, which is “to build, renew and strategically manage the Town’s infrastructure to meet the demands and expectations of a growing community”.

 

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has reviewed this report and their comments have been incorporated.

 

RECOMMENDED

 

 

 

BY: _____________________                                        BY: ________________________

       Steve Andrews, P.Eng.                                                      Peter Loukes, P. Eng.  

       Director of Asset Management                                           Commission Lead

                                 

 

                                                                                               

 

 

ATTACHMENTS:

Attachment “A” - Key Plan

 

 

 

 

Q:\Commission Share\Operations and Asset Management\Reports\2008\Asset Management\ROW\Award of Tender 043-T-08 Steeles Avenue East Watermain Replacement (Phase 2) from Henderson Av to Bayview Av.doc