Report to: General Committee Report
Date:
SUBJECT: Extension of Contract
077-T-05
PREPARED BY: Domenic Smarrelli, Supervisor, Traffic Operations
Tony Casale, Senior Buyer
RECOMMENDATION:
THAT the report entitled “Extension of Contract 077-T-05 Adult School Crossing Guard Program” be received;
And that Contract 077-T-05 Adult School
Crossing Guard Program be extended for one (1) additional year ending June 30,
2009 with Staffing Services Inc. and including the existing terms and
conditions as outlined in the original bid document, in the estimated annual
amount of $576,236.00, exclusive of GST;
And that funds for this contract during the 2008 season (i.e. September 2008 – December 2008) be funded from the Engineering Department’s 2008 Operating Budget account 640 998 5642 School Crossing Guards in the estimated amount of $253,572.00, exclusive of GST;
And that funds for this contract during the 2009 season (i.e. January 2009 – June 2009), in the estimated amount of $322,664.00, exclusive of GST, be included in the 2009 budget;
And that Staff be authorized and directed to do all things necessary to give effect to this resolution.
EXECUTIVE SUMMARY:
Not applicable
FINANCIAL CONSIDERATIONS:
Funds for the one year extension of the Adult School Crossing Guard Program will be through two budget years, i.e. 2008 and 2009, given that the school year overlaps onto the fiscal year.
Currently, the remaining balance available in the 2008 Budget, account 640 998 5642 School Crossing Guards, is $272,820.00. This balance will fund the program from September to December 2008 as follows:
- $253,572.00, exclusive of GST to operate existing school crossing guard program
- $19,428.00, exclusive of GST will be used to fund additional crossing guards, where deemed necessary though Council approval.
The 2009 Budget will fund the program, between January and June 2009 in an estimated total amount of $322,664.00, exclusive of GST. The account number for the 2009 Budget is unavailable at this time.
PURPOSE:
The purpose of
this report is to obtain approval to extend contract 077-T-05 “Adult School Crossing Guard Program” for an additional one
(1) year at the same 2005 itemized pricing as per original quotation.
BACKGROUND:
On
- September 2005 – June 2006
- September 2006 – June 2007
- September 2007 – June 2008
The tender and bid submissions referred to a fourth year option to renew at 2005 itemized terms, conditions and pricing.
The services provided entail all aspects of administering the Adult School Program. This includes recruitment, payroll and day to day supervisory activities of the crossing guards.
Staff has been satisfied with the performance of Staffing Services Inc. and is confident that they will continue to provide service that meets and/or exceeds the Town’s requirements.
BUSINESS UNITS CONSULTED AND AFFECTED:
The Finance Department has reviewed this report and their comments have been incorporated.
RECOMMENDED BY:
________________________ ________________________
Alan Brown, C.E.T. Jim Baird, M.C.I.P., R.P.P.
Director of Engineering Commissioner, Development Services