Report to: General Committee Report Date: May 27, 2008

SUBJECT: Award of Tender #106-T-08 19^th Avenue Bridge Replacement over the Little Rouge Creek (East of Highway 48, B19)

PREPARED BY: Hossein Sharif, Extn 2382

Phoebe Fu, Extn 3010

Tony Casale, Extn 3190

RECOMMENDATION:

THAT the report entitled “Award of Tender #106-T-08 19^th Avenue Bridge Replacement over the Little Rouge Creek (East of Highway 48, B19)” be received;

AND THAT the contract for #106-T-08 19^th Avenue Bridge Replacement be awarded to the lowest priced supplier, Bob Hendricksen Construction Ltd., in the amount of $754,930.00,exclusive of contingency and GST;

AND THAT a contingency amount of $50,000.00, exclusive of GST be established to cover any additional construction and consultant costs and that the Director of Asset Management be authorized to approve expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy;

AND THAT the award cost of $754,930 and $50,000 contingency be funded from the allocated budget of $810,000.00 in 2008 Capital Budget account 058-6150-8287-005, Replacement of 19^th Avenue Bridge;

AND THAT the remaining balance $5,070 in account 058-6150-8287-005 be used for other project related activities as identified under financial considerations.

And that Staff be authorized and directed to do all things necessary to give effect to this resolution.

EXECUTIVE SUMMARY:

Not applicable

1. Purpose 2. Background 3. Discussion 4. Financial

5. Others (Environmental, Accessibility, Engage 21st, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to obtain Council’s approval to award Contract # 106-T-08 19^th Avenue Bridge Replacement.

BACKGROUND:

The 19^th Avenue Bridge was constructed in 1930, approximately 0.7km east of Highway 48 over the little Rouge Creek. The bridge is reinforced concrete rigid frame 6.5m long single span and a concrete substructure. Based on the bridge inspection, the replacement of the bridge was recommended due to its inadequate travel width and poor structural conditions.

The Town retained Totten Sims Hubicki Associates (TSH) in 2006 to undertake a Class Environmental Assessment (EA) Study for the replacement of the existing bridge. Following the EA approval in January 2008, TSH completed the detail design and construction tendering for the bridge replacement.

A formal application for a permit under Ontario Reg. 166/06 to replace the bridge and associated work was submitted to the Toronto and Region Conservation Authority (TRCA) on February 26, 2008. The TRCA is currently reviewing the application and the issuance of permit is expected following TRCA’s June 15, 2008 Executive Committee meeting.

OPTIONS/ DISCUSSION:

Upon the Council’s approval, the project is anticipated to commence beginning of July and completed by end of September. The section of 19^th Avenue between Highway 48 and 9^th Line will be closed from through traffic and will be only open to local traffic.

Bob Hendricksen Construction Ltd submitted the lowest priced acceptable bid and was therefore recommended for the award. Bob Hendricksen Construction Ltd has successfully completed various similar contracts in the past and staff have verified reference checks to ensure that they will provide satisfactory service that meets, if not exceeds the Town’s expectations.

BID INFORMATION:

Advertised, place and date	ETN
Bids closed on	May 28, 2008
Number of contractors picking up bid documents	11
Number of contractors responding to bid	3

DETAILED PRICING INFORMATION:

Company	Total Price, Excl GST
Bob Hendricksen Construction Ltd	$754,930.00
Elirpa Construction & Materials Ltd.	$769,450.10
Brennan Paving & Construction Ltd	$777,837.93

FINANCIAL CONSIDERATIONS AND TEMPLATE:

The following table is a summary of the financial considerations for this report:
Original Budget and Account #	$ 860,000.00	058-6150-8287-005, 2008 Capital - Replacement of 19^th Avenue Bridge
Current Budget Allocated to Construction	$ 810,000.00
Less: Construction Cost	($754,930.00)	Awarded to Bob Hendricksen Construction Ltd
Less: Contingency –Construction	($ 50,000.00)
Budget Remaining	$ 5,070.00

The remaining budget available of $5,070.00 will be used for project signage and reproduction of drawings.

ENVIRONMENTAL CONSIDERATIONS:

The construction will require in-water work (footing construction) and the work must adhere to fishing timing window of July1 and September 15 of any given year as stated in TRCA’s regulations.

To insure that the existing watercourse is not disturbed during the demolition work, the contractor will install a Debris Collector System (as per TRCA requirements and Ontario Regulation 166/06) to prevent any material to fall into the river.

To comply with the Migratory Birds Convention Act, vegetation removals should take place between August 1 and April 14 of any given year.

ACCESSIBILITY CONSIDERATIONS:

The existing bridge consists of 2 narrow traffic lanes and no sidewalks. The proposed bridge will have sidewalk on both sides which will improve accessibility across the bridge.

ENGAGE 21^ST CONSIDERATIONS:

Not applicable

BUSINESS UNITS CONSULTED AND AFFECTED:

The Finance Department has reviewed this report and their comments have been included.

RECOMMENDED

BY: ________________________ ________________________

Steve Andrews Peter Loukes

Director, Commission Lead,

Asset Management Operations and Asset Management

ATTACHMENTS:

Not applicable

Q:\Commission Share\Operations and Asset Management\Reports\2008\Asset Management\ROW\Award of Tender #106-T-08 19th Avenue Bridge Replacement over the Little Rouge River (East of Highway 48, B19)-FINAL.doc