Report to: General committee Report
Date:
SUBJECT: Award of Tender # 021-T-08 2008 Relining of Cast Iron and Ductile Watermains
PREPARED BY: Ernie Ting, Ext: 3650
Tony Casale, Ext: 3190
RECOMMENDATION:
THAT the report entitled “Award of Tender # 021-T-08
2008 Relining of Cast Iron and Ductile Watermains” be received;
AND THAT the contract for 2008 Relining of
Cast Iron & Ductile Iron Watermains be awarded to the lowest qualified priced
bidder, Fer-Pal Construction in the total amount of $861,430.00 exclusive of
GST;
AND
THAT a contingency in
the amount of $86,000 00 exclusive
of GST be established to cover any additional construction costs and that the General
Manager of Waterworks be authorized to approve expenditure of this contingency
amount up to the specified limit;
AND THAT this contract be drawn from the 2008 Capital Budget Account 053 6150 8069 005 “Cement Relining Iron Watermain” in the amount of $1,000,000.00;
AND THAT upon completion of the project the remaining funds be returned to the original funding source;
AND THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.
EXECUTIVE SUMMARY:
Not Required
PURPOSE:
The purpose of this report is to award the contract for 2008 Relining of Cast Iron & Ductile Iron Watermains.
BACKGROUND:
A 20-year watermain
relining program was approved and adopted by Council in 1997. Recent field verification of unlined ductile iron watermain pipes in
the Town’s water distribution system confirmed a total length of 82 km. The majority
of these watermains are in good structural condition but have poor water
quality due to internal corrosion. Currently 64.5 km. of watermain have been relined.
This year’s
rehabilitation is on the
The remaining 15.03
km of watermains, most of which are located on major thoroughfares such as
This rehabilitation project extends the life expectancy of the watermain pipe and results in:
- Restoring water quality to meet the Provincial drinking water regulations standards.
- Least cost of rehabilitation/construction.
- Minimum disturbance and inconvenience to customers.
- Watermain estimated life extension of +50 years.
- Restoration of pipe flow capacity for domestic and fire demand.
OPTIONS/ DISCUSSION:
Not applicable
BID INFORMATION:
|
Advertised, place and
date |
ETN |
|
Bids closed on |
|
|
Number of contractors
picking up bid documents |
6 |
|
Number of contractors
responding to bid |
4 |
DETAILED PRICING INFORMATION:
|
Company |
Total Price, Excl GST |
|
Fer-Pal Construction Ltd. |
$ 861,430.00 |
|
Main
Rehabilitation Co Ltd. |
$1,092,600.00 |
|
Spinello
Companies |
$1,135,552.00 |
The low bidder ($23,559 or 3% less than the recommended proponent) on bid opening was disqualified after review of bid document (References) for the following reasons:
The Town reserves the right under the General Terms and Conditions not to award to the lowest priced bidder whose reference checks do not provide proof of their performance and/or qualifications. Reference checks completed were unsatisfactory and comments received reflected a variety of non-performance issues. Principals of the low bidder are associated with another company who has had previous non-performance issues with the Town.
The bid documents have been verified for accuracy and compliance with the tender specifications and staff are satisfied that all terms, conditions and bid prices comply with the Town’s requirements
FINANCIAL CONSIDERATIONS:
|
The following table is a
summary of the financial considerations for this report: |
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|
|
|
|
|
|
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Original Budget and Account # |
|
$1,000,000 |
|
053-6150-8069-005 Cement
Relining Iron Watermain |
|
Current Budget Available (unspent) |
|
$1,000,000 |
|
|
|
Less Cost |
|
($861,430) |
|
Awarded to Fer- Pal
Construction Ltd. |
|
Less Contingency |
|
($86,000) |
|
|
|
Budget Remaining |
|
$52,570 |
|
|
$30,000 was
allocated to Consulting but work will be done internally. Upon completion of
the project the remaining funds shall be returned to the original funding
source.
ENVIRONMENTAL CONSIDERATIONS:
Not applicable
ACCESSIBILITY CONSIDERATIONS:
Not applicable
ENGAGE 21ST CONSIDERATIONS:
This report is consistent with the
following:
Infrastructure Management
To build, renew and strategically
manage the Town’s infrastructure to meet the demands and expectations of the
growing community.
Fiscal Stewardship
To ensure that resources are managed responsibly and taxpayers receive the best value for their money.
BUSINESS UNITS CONSULTED AND AFFECTED:
Customer Services – residents to be informed of the schedule and work to be done on each street.
Fire Department – to be informed of limited fire flow during construction.
RECOMMENDED
BY: ________________________ ________________________
Jerry Klaus Peter Loukes
General Manager, Waterworks Commission Lead, Operations & Asset Mgmt
ATTACHMENTS:
Appendix A – 2008 Watermain Cement Relining Project Locations.
Appendix A – 2008 Watermain Cement
Relining Project Locations.
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Street |
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