STAFF
AWARD REPORT Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
013-T-08 Supply and Delivery of Steel Catch basin
and Maintenance Hole Frames and Grates |
|
Date: |
|
|
Prepared
by: |
Jeff Johnston, Supervisor, Contract
Administration, Operations |
RECOMMENDATION
|
Recommended Supplier |
Wamco Supply Inc. (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 241,600.00 |
050 6150 8602 005 – Asphalt Resurfacing-Other |
|
Current Budget
Available |
$
86,600.00 |
Budget allocated for this line item |
|
Less cost of award |
$ 76,777.20 $ 76,777.20 $ 76,777.20 $ 230,331.60 |
June - December,2008, Inclusive of PST, Exclusive
of GST June - December,2009, Inclusive of PST, Exclusive
of GST* June - December,2010, Inclusive of PST, Exclusive
of GST* Total Cost of Award |
|
Budget Remaining after this award |
$ 9,822.80 |
** |
* Subject to council approval of the
2009 & 2010 budget.
**Remaining balance will be transferred
to a contingency account for Asphalt Resurfacing and the 2008 Asphalt Program
will be monitored to year-end to determine if required.
PURPOSE
To obtain approval to award the contract
for Supply and Delivery of Steel Catch basin and Maintenance Hole Frames and
Grates for a period of (3) three years (2008 – 2010).
BACKGROUND
The steel catchbasin
and manhole frames and grates supplied under this contract will be used in
roadways under the rehabilitation program. During the course of
construction, deficient frames and grates are identified and replaced with new
steel. The quantities of steel required have been estimated based on the
number of units replaced during previous construction seasons.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
4 |
|
Number of companies responding to bid |
4 |
PRICE SUMMARY
|
Supplier |
Price,
Inclusive of PST and Exclusive of GST |
|
Wamco Supply Inc. |
$76,777.20 * |
|
McCoy Construction Castings |
$78,239.41 |
|
Yorkwest Plumbing Supplies |
$81,466.56 |
|
Cedar Infrastructure Products |
$83,795.04 |
*
As compared to the previous contract, this contract represents an approximate
15% decrease in unit cost. Prices
are firm, fixed and not subject to any escalation clauses for the three (3)
year period (2008-2010).
STAFF AWARD
REPORT Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
015-T-08 Routing, Cleaning
and Sealing of Cracks in Asphalt at Various Locations |
|
Date: |
|
|
Prepared
by: |
Morgan Jones, Supervisor, Contract
Administration, Operations |
RECOMMENDATION
|
Recommended Supplier |
Road
Savers 2000 Ltd. (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
A $
80,000.00 |
050 6150 8311 005 – 2008 Route & Seal Replacement
Program |
|
Current Budget
Available |
B $
80,000.00 |
Budget allocated for this line item |
|
Less cost of award |
$ 80,000.00 $ 80,000.00 $ 80,000.00 $ 240,000.00 |
June - December, 2008, Exclusive of GST June - December, 2009, Exclusive of GST* June - December, 2010, Exclusive of GST* Total Cost of Award |
|
Budget Remaining after this award |
C
- |
** |
* Subject to council approval of the
2009 & 2010 budget.
** 2008 Budget after award is $0.00 (A –
B = C).
PURPOSE
To obtain approval to award the contract
for Routing, Cleaning and Sealing of Cracks in
Asphalt at various locations for a period of (3) three years (2008 –
2010).
BACKGROUND
The original estimate was for approximately
54,000 lineal metres (l.m).
Based on the bid submissions, the Town will limit the lineal metres to a maximum of 53,691 l.m
(cost of $1.49/ l.m) to meet budget availability of
$80,000. This will not have a measurable impact on service levels.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
5 |
|
Number of companies responding to bid |
3 |
PRICE SUMMARY*
|
Supplier |
Price,
Exclusive of GST |
|
Road Savers
2000 Ltd. |
$80,460.00 |
|
MultiSeal Inc. |
$89,100.00 |
|
RoadMaster Road Construction &
Sealing Ltd. |
$93,420.00 |
* Prices
are firm, fixed and not subject to any escalation clauses for the three (3)
year period (2008-2010).
STAFF
AWARD REPORT
Page 1 of 1
|
To: |
Peter Loukes,
Commission Lead, Operations and Asset Management |
|
Re: |
029-T-08 Irrigation system Start-Up,
Winterization and Repair |
|
Date: |
|
|
Prepared
by: |
Mark Ingwersen, District Manager (West),
Operations |
RECOMMENDATION
|
Recommended Supplier |
Metro Lawn Sprinklers (Lowest Priced Supplier) |
|
|
Original Budget |
$ 274,406.00 |
730 732 5415 Sportsfield Maintenance – 2008 |
|
Budget Allocated to award |
$ 60,200.00 |
Budget allocated for this line item -2008 Period (Jun – Dec 2008) |
|
Less cost of award |
$ 60,200.00 $ 16,216.00 $ 76,416.00 |
2008 estimate (Jun – Dec 2008) 2009 estimate (Jan – May 2009) * Total Cost of Award |
|
Budget Remaining after this award |
$0.00 |
|
*Subject to Council approval of 2009
operating budget
PURPOSE
To obtain approval to award the contract
for the irrigation system start-up, winterization and
repair.
BACKGROUND
The
irrigation systems Townwide require initial spring
startup, maintenance throughout the season including repair of broken pipes,
damaged valves and sprinkler heads, and controller repairs to ensure safe and
efficient operation. Winterization is
required to protect these assets from damage related to freezing of the
systems. Staff are recommending award
for one year, with the option to renew for four additional years at the same
2008 rates, upon satisfactory performance of the low bid contractor in 2008.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
5 |
|
Number responding to bid |
2 |
OPTIONS /
DISCUSSION
The Tender was
issued for a One (1) Year Contract Term with an option to renew for Four (4)
additional years (
PRICE SUMMARY (Inclusive of
PST, Exclusive of GST)
|
Supplier |
Cost per hr* |
Estimated Annual (Hours) |
Total Cost ** |
|
Metro Lawn
Sprinklers |
$
63.68 |
1200 |
$
76,416.00 |
|
Enviro Turf |
$
72.00 |
1200 |
$
86,400.00 |
* Hourly rates are firm fixed for a period
of five (5) years and successful bidder was also the incumbent.
** Based on the previous contract
(2004-2007), this price represents a 15% increase. However, prices are fixed
until 2013.
STAFF
AWARD REPORT
Page 1 of 1
|
To: |
Allan
Seabrooke, Commission Lead, Community and Fire Services |
|
Re: |
034-Q-08 Supply and Delivery of Footwear
for the Fire Department |
|
Date: |
|
|
Prepared
by: |
Glenn Dick, Acting Deputy Fire Chief,
Support Services Betty Leung, |
RECOMMENDATION:
|
Recommended Suppliers |
Industrial
Safety Equipment Company Ltd - ISECO (Lowest Priced
Supplier) |
|
|
Original Budget and Account # |
$ 121,748.00 |
420-599-4260 Uniforms * |
|
Current Budget
Available |
A $ 95,563.31 |
|
|
Less cost of award |
B $
17,688.84 $
26,533.26 $ 26,533.26 $
8,844.42 $ 79,599.78 |
2008 (May 1 – Dec 31) Estimated Award 2009 (Jan 1 – Dec 31) Estimated Award ** 2010 (Jan 1 – Dec 31) Estimated Award ** 2011 (Jan 1 – Apr 30) Estimated Award ** Total Estimated Cost of Award, Excl. of GST |
|
Estimated 2008 Budget remaining after award |
C $
77,874.47 |
*** |
* $30,000.00 of the $121,748.00 approved budget is
allocated towards annual footwear.
** Subject to Council approval of the 2009, 2010 and 2011 operating
budgets.
*** The estimated favourable balance of $77,874.47 (A-B=C) will be used
towards uniforms and offsetting other operating costs as needed. Future years’
operating budgets may be adjusted upon review of Fire Services needs.
PURPOSE:
To obtain approval to award
the contract for Supply and Delivery of Footwear for
the Fire Department over a three (3) year period (2008 – 2011).
BACKGROUND:
Quotations were requested
for the Supply and Delivery of ladies and men’s steel toe work boots and shoes,
to meet the Town of
BID INFORMATION:
|
Advertised |
By Invitation |
|
Bids closed on |
|
|
Number invited to bid |
3 |
|
Number responding to bid |
2 |
PRICE SUMMARY:
Supplier
|
Highest Cost Per Pair |
234 Employees |
Total
Price
Inclusive
of PST and exclusive of GST
|
|
Industrial
Safety Equipment Company Ltd. (ISECO) * |
$ 113.39 |
$ 26,533.26 |
|
|
Mister Safety Shoes * |
$ 129.55 |
$ 30,314.70 |
* Shoe prices for Industrial
Safety Equipment Company Ltd. range from $86.39 to $113.39 (excl. GST) per pair
versus Mister Safety Shoes price ranges from $107.95 to $129.55 (excl. GST) per
pair.
* Compared to the previous year’s
contract, this contract mobilizes a shoe truck to supply and deliver footwear
to various Fire hall locations - saving valuable time for Fire Department
personnel. The previous contract had Fire Department Personal drive to certain
store locations throughout the Town to receive their required footwear.
STAFF AWARD
REPORT
Page 1 of 1
|
To: |
Allan Seabrooke,
Commissioner Lead |
|
Re: |
066-Q-08 |
|
Date: |
|
|
Prepared
by: |
Glen Taylor, Manager, Community Centre Operations Tony Casale, Senior Buyer, |
RECOMMENDATION
|
Recommended Supplier |
Northern Well
Drilling Limited (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 66,000.00 |
070 5350 8305 005 Rouge Riv
Golf Irrigation |
|
Current Budget
Available |
$
63,483.66 |
|
|
Less cost of award |
$ 65,710.00 |
Inclusive of PST and exclusive of GST
|
|
Budget
Remaining after this award |
($ 2,226.34) |
* |
* The shortfall of $2,226.34 will
be funded by the Capital Contingency account # 044-7950-6395-000.
PURPOSE
To obtain approval to award the contract
for the drilling of an exploratory well at the Markham Green Golf Course.
BACKGROUND
In 2002, Burnside Golf services reviewed
the ‘Take Water Permit’ to MOE and recommended that a long term solution would
be required to provide a well to ensure adequate irrigation of the Markham
Green Golf Course.
BID INFORMATION
|
Advertised |
Electronic Tendering
Network |
|
Bids closed on |
|
|
Number invited to bid |
6 |
|
Number responding to bid |
5 |
PRICE SUMMARY
Supplier
|
Price, Inclusive of PST and
exclusive of GST |
|
Northern Well Drilling Limited |
$ 65,710.00 |
|
|
$ 70,300.00 |
|
G.
Hart & Sons Well Drilling Ltd. |
$ 76,338.48 |
|
Fred
Constable & Son Ltd. |
$ 89,704.00 |
|
|
$ 93,720.00 |
STAFF AWARD REPORT
Page 1 of 1
|
To: |
John
Livey, Chief Administrative Officer |
|
Re: |
081-T-08 Supply and Delivery of Field
Line Marking Paint |
|
Date: |
|
|
Prepared
by: |
Doug Henderson, Supervisor, Operations Tony Casale, Senior Buyer |
RECOMMENDATION
|
Recommended Supplier |
Solignum Inc. (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$274,406.00 |
730-732-5415 Sports field Maintenance |
|
Budget allocated for this item |
$ 23,781.00 |
Budget allocated
for 1120 containers * |
|
Less cost of award |
$ 22,702.40 $ 50,675.00 $ 50,675.00 $124,052.40 |
Inclusive of PST , exclusive of GST (2008-8
months) 2009 award, subject to budget approval 2010 award, subject to budget approval Total |
|
Budget Remaining after this award |
$ 1,078.60 |
** |
*The annual
quantity required is 2500 containers.
Staff purchased 1380 containers from the previous blanket order that
expired in April 2008, the outstanding requirement for 2008 is 1120 containers.
** Remaining
balance will be used for various sports field expenses and material supplies
for renovation of sports fields as budgeted for in account 730-732-5415
PURPOSE
To obtain approval to award the contract
for the supply and delivery of field line marking paint.
BACKGROUND
The
quotation was issued for the supply and delivery of field line marking paint
for sportsfields.
The estimated annual quantity is based on 2,500 containers at 19 litres per container.
BID INFORMATION
|
Advertised |
Electronic
Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
6 |
|
Number responding to bid |
4 |
PRICE SUMMARY (Inclusive of
PST, Exclusive of GST)
|
Supplier |
19
Litre Container |
Est.
Containers (Annual) |
Total
price |
|
Solignum Inc. |
$20.27 * |
2500 |
$50,675.00 * |
|
Sico INC/AKZO Nobel |
$20.47 |
2500 |
$51,175.00 |
|
ICI
Canada Inc. |
$21.44 |
2500 |
$53,600.00 |
|
BEHL
Chemicals Inc. |
$27.00 |
2500 |
$67,500.00 |
* Prices are firmed fixed for the duration of this contract
(2008-2010) with low bidder who was also the previous supplier.
** Based on the previous contract (2005-2007), this
price represents a 5% decrease.
STAFF AWARD REPORT Page 1 of 1
|
To: |
Peter
Loukes, Commissioner Lead, Operations and Asset Management |
|
Re: |
082-T-08 Unionville Library Lighting
Retrofit |
|
Date: |
|
|
Prepared
by: |
Eardley Adams, Project Manager, Malcolm Hann, Senior Construction Buyer,
|
RECOMMENDATION
|
Recommended
Supplier |
Electro
Instal Corporation (Lowest Priced Supplier) |
|
|
Original Budget and Account # |
$ 344,350.00 |
056-6150-8632-005 2008 Lib. Fac.
Improvement (Unionville) |
|
Current Budget Available |
$ 213,303.15 |
056-6150-8632-005 Lighting
Retrofit |
|
Less cost of award |
$ 68,850.00 $ 10,327.50 $ 79,177.50 |
Unionville Library Lighting Retrofit Exclusive of
GST Construction Contingency (15%) Total |
|
Budget Remaining after this award |
$ 134,125.65 |
* |
* Upon
payment all of invoices and completion of project, the remaining balance will
be used for further Unionville Library upgrades.
PURPOSE
To obtain approval
to award the contract for Unionville Library Lighting Retrofit.
BACKGROUND
The work involved in this
project is a lighting retrofit brought about by the life cycle of the lighting
system. This retrofit will improve known poor lighting levels of the facility. The
system has been designed with energy conservation in mind.
BID INFORMATION
|
Advertised |
Electronic Tendering Network |
|
Bids closed on |
|
|
Number picking up bid documents |
10 |
|
Number responding to bid |
3 |
PRICE SUMMARY
|
Supplier |
Price
Exclusive of GST |
|
Electro Instal Corporation |
$68,850.00 |
|
Platinum Electrical Contractors |
$96,818.00 |
|
Black & McDonald Ltd. |
$166,889.00 |