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1.0 Purpose

This procedure describes the process for procuring supplies and services deemed essential to the supply of safe drinking water

2.0 Scope

All supplies and services deemed essential to the supply of safe drinking water are subject to these procedures. Essential supplies have been identified and listed in 4.0 Procedures section below

3.0 Definitions

· Procurement Method: the process steps taken to select suppliers, place orders and have delivered an essential supply or service. The Town of Markham Purchasing Manual describes most procurement methods and is referenced herein

· Pre-Approved Vendors: Suppliers of products or services which have been pre-qualified to supply product or service in cases where normal procurement methods are not followed (eg. out-of-stock emergencies)

· Quality Requirements: A specification or expectation on product/service characteristics that serve as indicators/determinants of whether the product/service is of acceptable safety (quality) levels.

4.0 Procedure

All drinking water system essential supplies and services are listed in the tables below.

For each essential supply or service, the table describes the following:

· Procurement Method

· Pre-Approved Vendors

· Contact Information for Pre-Approved Vendors

· Whether the item is kept in stocked inventory or must be ordered

· Estimated delivery lead time if it’s a special order

· Whether a receiving inspection is required

· Summary of or reference to Quality/Safety Requirements

5.0 Procedure

I. Supplies & Equipment Table

Item	Procurement Method	Pre-approved or Contracted Vendors	Contact	Stock Item	Spec. Order	Lead Time (days)	Receiving Inspection (Y/N)	Quality Requirements
Water System Repair Materials	Contract, Tendered & Awarded every 3 years	Wamco Waterworks Inc	Dave Noseworthy, 905-832-9222	Y	Y	1 for regular items; 2 weeks for special	N	Specifications are stated in tender document
Lavo 12 - 12% hypochlorite solution	GSO	Swish	Andrew Platt 647-241-2718	Y	N	2	Y	NSF approved
Sampling Collection Bottles	Contract, Tendered & Awarded every 3 years	York Durham Regional Environmental Lab.	Jerry Mirsh 905-686-0041 X 4304	Y	N	1	N	As per ASTM methods
Reagents for chlorine testing	GSO	Cleartech	Order Desk 1-800-387-7503	Y	N	1	N	Check the expiry date on the bottle
Chlorine Test Kits	GSO	Cleartech	Order Desk 1-800-387-7503	Y	N	1	N	Test with manufacturer’s testing gel prior to be in use
pH Meters	GSO	Cleartech	Order Desk 1-800-387-7503	Y	N	1	N	Calibrate with manufacturer’s standard solution prior to be in use

II. Services & Subcontractors Table

Service	Procurement Method	Pre-approved or Contracted Vendors	Contact	Quality Requirements
Leak Detection	GSO	MJH20 Services Inc.	Michael Howard 39 Rayside Dr., Toronto, ON M9C 1S9 416-908-8655	Certified Technicians; Calibrated Equipment (proof of updated calibration) 24-hour service
Service	Procurement Method	Pre-approved or Contracted Vendors	Contact	Quality Requirements
Relining of cast iron/ductile iron watermains	Contract, Tendered & Awarded - project specific	Specific to awarded contract	As per year awarded contractor	Bypass pipe & hose materials meet NSF61 approval. All temporary water supply passed Town’s water quality sampling and testing requirements. Rehabilitation watermain passed Town’s water quality sampling and testing before placing back in service. Specifications are stated in tender document.
Routine & Emergency Watermain Repairs	Contract, Tendered & Awarded every 3 years	Finch Paving Company Ltd.	Bert Lozzi 2715 Fourteenth Ave. Markham, ON L3R OH9 416-990-2132	All works are performed under the supervision of Licenced Water Distribution Operators. All materials are supplied by Town of Markham. Contractor only supplying labour and equipment.
Water System Hydraulic Model – Support and Services	Annual Maintenance Fee	MWH Soft Inc.	618 Michillinda Avenue, Suite 200 Arcadia, CA 91007 USA Sales: 626-568-6868 Support: 626-568-6832	Provide 24 hours technical support
Testing, Certifying and Repairing of Backflow Preventers	GSO – Quotation every year	Specific to awarded contract	As per year awarded contractor	Work performed by Master Plumber and Certified Backflow Prevention Device Tester (AWWA Certificate)
Laboratory Testing Services	Contract, Tendered & Awarded every 3 years	York Durham Regional Environmental Lab.	Jerry Mirsh 901 McKay Road, Pickering ON L1W 3A3 905-686-0041 X 4304	MOE accredited laboratory
Watermain Replacement Program	Contract tendered and awarded annually.	Specific to awarded contract	As per year awarded contractor	Materials Specifications are stated in tender document. New watermain is commissioned according to the Town’s procedure.
Valve Exercising Program	GSO – Quotation every year	Specific to awarded contract	As per year awarded contractor	All work performed by licenced Water Distribution Operators
Service	Procurement Method	Pre-approved or Contracted Vendors	Contact	Quality Requirements
Construction of New Watermains in Private Development	Sub-division assumption process, contract between two private parties	Specific to awarded contract	As per awarded contractor	All work performed as per Standard Specifications and inspected by engineering consultants and municipal engineering inspectors. New watermain is commissioned according to the Town’s procedure.
Construction of New Watermains for Town’s capital projects	Contracted on contract basis	Specific to awarded contract	As per awarded contractor	All work performed as per Standard Specifications, and inspected by engineering consultants and municipal engineering inspectors. New watermain is commissioned according to the Town’s procedure.

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