This procedure describes the sampling activities for
Waterworks.
2.0
Scope
This procedure applies to the sampling activities for
Waterworks related to process control and finished drinking water quality, including
that required by SDWA regulations.
3.0
Definitions
·
IMS –
Information Management Section
·
MOE –
Ministry of the Environment
·
O&M
– Operations & Maintenance
·
SE –
System Engineering
·
ORO –
Overall Responsible Operator
·
SDWA
– Safe Drinking Water Act
4.0
Procedure
4.1
The
Regulatory and Non-Regulatory Sampling Flowch
4.2
Testing
of samples shall be performed as per the Testing Procedure and as per SDWA
current regulations.
4.3
The
lead sampling program shall be handled sep
Regulatory Sampling Schedule and Map
4.4
At
least annually and as required, the Water Quality Coordinator (SE) and Water
Quality Supervisor (O&M) shall review, update, and document the schedule
and sampling locations, and display results on the Map for regulatory
sampling.
4.5
The
Water Quality Coordinator (SE) shall review applicable regulatory sampling
requirements, as per the Regulation Tracking Procedure. Input from the execution of this procedure,
and other Section’s requirements, shall be considered when updating and documenting
the schedule and map for regulatory sampling.
4.6
The
schedule shall include the applicable regulation, reference, frequency, schedule
period, and number to sample, at a minimum.
4.7
The schedule
for microbiological sampling shall be documented by the Water Quality
Coordinator (SE) on the ‘Microbiology Sampling Schedule’ sheet. The schedule for all other regulatory
sampling shall be documented in the ‘Regulatory Sampling’ schedule by the Water
Quality Coordinator (SE).
4.8
Locations
for sampling shall be documented by the Water Quality Coordinator (SE) on the
‘Town of
4.9
The
Manager of Operations and Maintenance and the Manager of System Engineering shall
review and approve new issues or changes to the schedules and the map, to
ensure functionality.
4.10
The Water
Quality Coordinator (SE) shall provide the schedules and map to IMS, who shall
create work orders in the Maintenance database to reflect planned sampling.
4.11
The ORO
may, from time to time, increase the sampling beyond legislated requirements,
as desired, due to challenging conditions in the system. For example, known dead ends may be sampled
for chlorine residual more frequently than other
Collection of Regulatory Samples
4.12
The Water
Quality Supervisor (O&M) shall ensure qualified personnel
4.13
For
microbiological, inorganic, organic, nitrate, nitrite, lead, sodium, fluoride
and trihalomethane testing, assigned personnel shall collect samples using
sterile sample bottles.
4.13.1 Appropriate sterile sample bottles shall
be provided by the contracted accredited laboratory.
4.13.2 Protocols for sampling, called
‘York-Durham Regional Environmental Laboratory Table of Recommended Sampling
Requirements’, shall be provided to sampling personnel when issued.
4.13.3 Protocols for sampling shall be followed,
as provided in the ‘York-Durham Regional Environmental Laboratory Table of
Recommended Sampling Requirements’.
4.13.4 Sampling shall be performed as per
requirements in SDWA and applicable regulations.
4.14
For
chlorine residuals, assigned personnel shall sample as per assigned work
orders.
4.14.1 Sampling shall be performed as per
requirements in SDWA and applicable regulations
4.15
The Chain
of Custody Form shall be submitted as required documentation upon completion of
sampling:
4.15.1 The sampling personnel shall record
information in the work order, as per the Maintenance SOP, and submit the
completed work order to the Water Quality Supervisor (O&M) for review.
4.15.2 The Water Quality Supervisor (O&M) shall
submit a copy of the Chain of Custody form to the Water Quality Coordinator
(SE).
4.15.3 The Water Quality Coordinator (SE) shall
review the submission form and work order, then submit the work order to IMS
for entry into the Maintenance database.
4.15.4 The Water Quality Coordinator (SE) shall
file the Chain of Custody Form and the closed work order together.
Non-Regulatory Sampling
4.16
Non-regulatory
sampling may include sampling for new developments, capital works projects,
infrastructure projects, and other projects.
4.17
Sampling
requests for such projects shall be made by the appropriate Section Manager or
other departments requesting sampling from System Engineering. As a result, the Water Quality Coordinator
(SE) and the Water Quality Supervisor (O&M) shall review the request.
4.18
If
satisfactory, the Water Quality Supervisor (O&M) or Water Quality
Coordinator (SE) shall create the appropriate work order for sampling, as per
the Maintenance SOP.
4.19
The Water
Quality Supervisor (O&M) shall ensure qualified personnel
4.20
Assigned
personnel shall collect samples using sterile sample bottles.
4.20.1 Appropriate sterile sample bottles shall
be provided by the contracted accredited laboratory.
4.20.2 Protocols for sampling, called
‘York-Durham Regional Environmental Laboratory Table of Recommended Sampling
Requirements’, shall be provided to sampling personnel when issued.
4.20.3 Protocols for sampling shall be followed,
as provided in the ‘York-Durham Regional Environmental Laboratory Table of
Recommended Sampling Requirements’.
4.20.4 Sampling shall be performed as per
requirements in applicable regulations.
4.21
For
chlorine residuals, assigned personnel shall sample as per assigned work
orders.
4.21.1 Sampling shall be performed as per
requirements in applicable regulations.
4.22
Documentation
shall be prep
Ad-Hoc Sampling
4.23
Ad-hoc
regulatory samples may be required from time to time (such as after a pipe
isolation).
4.24
Such
sampling requests for such projects shall be made by the appropriate Section
Manager or other departments requesting sampling from System Engineering. As a result, the Water Quality Coordinator
(SE) and the Water Quality Supervisor (O&M) shall review the request.
4.25
If
satisfactory, the Water Quality Supervisor (O&M) or the Water Quality
Coordinator (SE) shall create the appropriate work order for sampling, as per
the Maintenance SOP.
4.26
The Water
Quality Supervisor (O&M) shall ensure qualified personnel
4.27
Assigned
personnel shall collect samples using sterile sample bottles.
4.27.1 Appropriate sterile sample bottles shall
be provided by the contracted accredited laboratory.
4.27.2 Protocols for sampling, called
‘York-Durham Regional Environmental Laboratory Table of Recommended Sampling
Requirements’, shall be provided to sampling personnel when issued.
4.27.3 Protocols for sampling shall be followed,
as provided in the ‘York-Durham Regional Environmental Laboratory Table of
Recommended Sampling Requirements’.
4.27.4 Sampling shall be performed as per requirements
in applicable regulations.
4.28
For
chlorine residuals, assigned personnel shall sample as per assigned work
orders.
4.28.1 Sampling shall be performed as per
requirements in applicable regulations.
4.29
Documentation
shall be prep
Upstream Sampling
4.30
The
Region of York and the City of
5.0
Associated
SOPs
·
Regulation
Tracking SOP
·
Maintenance
SOP
·
Community
Lead Testing Program SOP
6.0
References
·
DWQMS
Element 16 – Sampling, Testing and Monitoring
·
Testing SLD
·
Regulatory/Non-regulatory Sampling
Process Flow Charts
·
Regulatory
Sampling (Schedule)
·
Town
of
·
York-Durham Regional Environmental
Laboratory Table of Recommended Sampling Requirements
·
Chain of Custody Form
7.0
Records
·
Microbiology
Sampling Schedule
·
Completed
work orders
·
Regulatory
Sampling (Schedules)
·
Town
of
·
Community
Lead Testing Program-Related Records
·
Completed Chain of Custody Forms
·
Residual Chlorine Sampling
8.0
History
of Changes
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