Report to: General Committee Report Date: September 22, 2008

SUBJECT: Proposed 2009 Budget Sub-Committee Schedule

PREPARED BY: Andrea Tang, Manager of Financial Planning

RECOMMENDATION:

THAT the report dated September 22, 2008 entitled “Proposed 2009 Budget Sub-Committee Schedule” be received;

AND THAT the Budget Sub-Committee meetings scheduled for the dates and times below be approved:

Meeting #1 – Monday, October 27^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #2 – Monday, November 3^rd (2:30 p.m. to 5:30 p.m. – Canada Room)

Meeting #3 – Monday, November 24^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #4 – Monday, December 8^th (2:30 p.m. to 5:30 p.m. – Canada Room)

AND That future Budget Sub-Committee meeting dates will be approved by the Budget Sub-Committee;

AND That Staff be authorized and directed to do all things necessary to give effect to this resolution.

1. Purpose 2. Background 3. Discussion 4. Financial 5. Others (Strategic, Affected Units) 6. Attachment(s)

PURPOSE:

The purpose of this report is to obtain approval for the Budget Sub-Committee meeting dates for the 2009 Budget.

BACKGROUND:

The 2008 Operating, Capital, Waterworks and Building Services Budgets were approved by Council on February 12^th, 2008; following five Budget Sub-Committee meetings from October 22^nd, 2007 to December 10^th, 2007. Before the Budget was approved by Council, a presentation was made to the public via the Town’s eighth annual Budget Breakfast. A final Budget Sub-Committee was held on January 28^th, 2008 to review feedback from the public at the Budget Breakfast.

OPTIONS/ DISCUSSION:

At the 2008 final Budget Sub-Committee meeting following the Budget Breakfast, the format and timing of the Budget Breakfast was discussed and questioned whether it was the appropriate forum to obtain public input. The Budget Sub-Committee agreed that the effectiveness of the Budget Breakfast would be reviewed and discussed at the beginning of the 2009 Budget process.

The following are proposed Budget Sub-Committee meeting dates to review and discuss the 2009 budget:

Meeting #1 – Monday, October 27^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #2 – Monday, November 3^rd (2:30 p.m. to 5:30 p.m. – Canada Room)

Meeting #3 – Monday, November 24^th (1 p.m. to 4 p.m. – Canada Room)

Meeting #4 – Monday, December 8^th (2:30 p.m. to 5:30 p.m. – Canada Room)

Future Budget Sub-Committee meeting dates will be approved by the Budget Sub-Committee.

As in the previous years, Preliminary Capital Budget binders will be distributed to all Councillors in advance of the first Budget Sub-Committee meeting for review and discussion at future Budget Sub-Committee meetings. For the 2009 Capital Budget, binders will be distributed in the week of October 6, 2008.

Councillor requests for new/enhanced programs should be forwarded to Andrea Tang for consideration in the 2009 Budget. As part of the October 27^th presentation, staff will also provide process options for Councillor requests for future budgets.

All requests will be summarized and distributed to the respective departments for comments (if required) and addressed at future Budget Sub-Committee Meetings.

FINANCIAL TEMPLATE

Not applicable.

ALIGNMENT WITH STRATEGIC PRIORITIES:

Not applicable.

DEPARTMENTS CONSULTED AND AFFECTED:

Not applicable.

RECOMMENDED

BY: ________________________ ________________________

Barb Cribbett, Andy Taylor, Commissioner,

Treasurer Corporate Services