CANADIAN SPORTS INSTITUTE,
STEERING COMMITTEE
Canada Room
MINUTES
|
Attendance: Members: Councillor Alex Chiu - Chair Regional Councillor Jim Jones Councillor Carolina Moretti Councillor Logan Kanapathi |
Staff: Brenda
Librecz, Commissioner of Community & Fire Services Richard
Kendall, Manager, Central District Colin
Service, Manager, Planning & Policy Development Kitty
Bavington, Committee Clerk |
The third meeting of the Canadian Sports Institute, Ontario
(CSIO) Steering Committee in 2008, convened at
1.
Minutes of September 9 and
Moved by: Regional Councillor J. Jones
Seconded by: Councillor C. Moretti
That the
minutes from the meetings of the Canadian Sports Institute, Ontario, dated
September 9 and September 30, 2008, be adopted.
CARRIED
2.
Update on Status of Pan Am Games Bid
Brenda Librecz, Commissioner of Community Services, advised
that the bid launch was very successful and the GTA bid, which is the only one
from
Debbie Low is waiting to see what role CSIO will play on the
Bid Committee, which is anticipated to be comprised of sporting associations
rather than political appointees.
3.
Recap of Meeting for Mayors and
CAO’s –
Brenda
Librecz discussed observations from the launch and the meeting for Mayors and
CAO’s, and it was noted that the letter read by Finance
Minister Jim Flaherty at the launch referred to $500
million in funding, not $650 million as had been previously indicated.
4. Review
of Third Party Analysis by Deloitte
The Deloitte report had been anticipated to be ready
by this time. Although it is commissioned by the Sports Institute, the Town
needs it to finalize its infrastructure application. The Mayor and provincial
representatives will be in touch with Deloitte to see if it can be expedited.
The report will be circulated to the committee members when it is received.
5.
Preparation
of Submission to Infrastructure Canada/Ontario
a.
Review
of Existing Materials --- Update Promotional Book
The material is being
updated, using previous submissions as a draft. The Committee requested to see
the documentation and requirements
b.
Review
of Guidelines from Infrastructure Canada/Ontario for Funding
c.
Review
of CODA Business Case
d.
Expectations
of Consultants
Since Alan Seabrooke
is not available as a consultant for this project, staff have been in
discussions with Marshall Macklin Monahan for an estimate on the work.
e.
Timeline
Staff will confirm
the deadlines and timeframes for the submissions at the next meeting.
6.
Discussion
on Work of Bregman + Hamann around
Brenda Librecz met with Bregman + Hamann to go over
expectations for Markham Centre. Concept plans and options will be presented at
the next meeting. The Committee discussed the precinct planning process, and
the importance of making the property owners aware of the vision. Landowners
have been receptive to the ‘no boundaries’ approach. A recent exercise
indicated the current plans are not pedestrian friendly and the intent is to
make adjustments to a more walkable model.
With respect to funding for the arenas, a 3rd
party arrangement made be necessary. It is important to create the right
ambiance, as a ‘destination’ or unique structure. Staff will bring sketches to
the next meeting.
7.
Communication
Plan
a.
Establish
list of key
Staff will be meeting
with Polara to go over the scope and details of the interviews Polara will be
conducting. Obtaining stakeholder testimonials will help to achieve stakeholder
engagement. The Mayor requires this job to be completed by the beginning of
November.
Information
and messaging will be updated. The promotional book will also be updated to be
investor-friendly.
b.
Organize
Champions Breakfast
This item is premature.
8.
New Business – none
9.
Next Meeting
The next
meeting will be held in approximately 3 weeks.
10. Adjournment
The CSIO
Committee meeting adjourned at