Report to: General Committee Report
Date:
SUBJECT: Award
of Tender 139-T-09
PREPARED BY: Dave Merriman, Ext. 3787
Tony Casale, Ext. 3190
RECOMMENDATION:
1) That the report entitled “Award of Tender 139-T-09 Crosby Memorial Community Centre Arena Pad Replacement” be received;
2) And That the contract for 139-T-09 Crosby Memorial Community Centre Arena Pad Replacement be awarded to Canada Construction Limited, the lowest priced bidder in the amount of $661,000.00 inclusive of Option 1 & 2 and exclusive of GST;
3)
And That a separate purchase
order in the amount of $33,050.00 exclusive of
GST be issued for contingency to cover any additional fees and that the
Director of Recreation be authorized to approve expenditure of this contingency
amount up to the specified limit in accordance with the Expenditure Control
Policy;
4) And That the award be funded from the 2009 Recreation Department Capital Project 070-6150-9139-005 Crosby Arena Floorboards & Refrig. Equipment Replacement in the amount of $694,050.00;
5) And That the remaining balance in account
070-6150-9139-005 in the amount of $80,950.00 be returned to the original
funding source after completion of the project;
And that Staff be authorized and
directed to do all things necessary to give effect to this resolution.
PURPOSE:
The purpose of this report is to obtain Council approval to award the Arena Pad Replacement at the Crosby Memorial Community Centre.
BACKGROUND:
The arena floor was installed in 1975 and was due for replacement in 2004. The under floor heating system has since failed and the heaving of the concrete pad is now to the point that is affecting the quality of the ice and could interfere with safe operation of the ice surface.
This project is for the replacement of the arena floor, under floor heating system and the replacement of the arena rink boards. This project will also include the replacement of the condenser, condenser pump and the brine pump.
The work will be scheduled during normal shut down periods with any affected programs to be moved to eliminate any loss of revenue or service. Time is of the essence in awarding this project to ensure no disruptions to the Fall minor league sports programs.
Bid Information:
|
Advertised |
|
|
Bids closed on |
|
|
Number picking up bid documents |
15 |
|
Number responding to bid |
8 |
Detailed Pricing Information:
|
Company |
Prices (excluding
GST) |
|
Canada Construction Limited |
$661,000.00 |
|
A-Con
Construction |
$686,743.00 |
|
Dinardo
C. Group Inc. |
$703,938.00 |
|
Ball
Construction |
$719,838.00 |
|
Harm
Schilthuis |
$726,150.00 |
|
Ross
& Anglin |
$731,943.00 |
|
R-Chad
|
$813,000.00 |
|
J.G.
Wallans |
$814,000.00 |
Note: Pricing includes base price plus Option 1 (installation
of underfloor heating system, piping in the floor, buried headers and mains
back to refrigeration room) and Option 2 (complete balance of under floor
heating system incl. heat exch., pump, and expansion tank).
OPTIONS/ DISCUSSION:
Not applicable
FINANCIAL CONSIDERATIONS
AND TEMPLATE: (external link)
|
The following table is a
summary of the financial considerations for this report: |
||||
|
|
|
|
|
|
|
Original Budget and Account # |
|
$800,000 |
|
070-6150-9139-005 |
|
Current Budget Available (unspent) |
|
$775,000 |
|
|
|
Less Cost |
|
$661,000 |
|
Awarded to
Canada Construction Limited |
|
Less Contingency |
|
$33,050 |
|
|
|
Budget Remaining |
|
$80,950 |
|
|
* The remaining balance of $80,950
will be returned to the original funding source after completion of the
project.
HUMAN
RESOURCES CONSIDERATIONS
Not Applicable
ALIGNMENT WITH STRATEGIC PRIORITIES:
Not Applicable
BUSINESS UNITS CONSULTED AND AFFECTED:
The
RECOMMENDED
BY: ________________________ ________________________
Glen Taylor Brenda Librecz
Acting
Director, Recreation Commissioner,
Community & Fire Services