Report to: Development Services Committee                                    Report Date: April 7, 2009

 

 

SUBJECT:                          Award Tender # 021-T-09

                                            Enterprise Boulevard Extension Phase 2 and Main Street Unionville South Reconstruction

PREPARED BY:               Nehal Azmy, Senior Capital Works Engineer    ext. 2197

                                            Robert Slater, Senior Construction Buyer  ext 3189

 

RECOMMENDATION:

 

1)                  THAT the April 7, 2009 staff report entitled “Award Tender # 021-T-09, Enterprise Boulevard Extension Phase 2 and Main Street Unionville South Reconstruction be received;

 

2)                  AND THAT the contract for Tender # 021-T-09, Enterprise Boulevard Extension Phase 2 and Main Street Unionville South Reconstruction be awarded to the lowest price qualified bidder, Carillion Canada Inc. in the amount of $8,687,936.71 exclusive of GST (excluding Markham District Energy cost);

 

3)                  AND THAT a contingency amount of $1,018,793.67 exclusive of GST be established to cover any additional construction costs and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit with monthly reporting to the Town Treasurer;

 

4)                  AND THAT staff be authorized to retain McCormick Rankin Corporation as preferred supplier to provide construction inspection, contract administration services and material testing during construction of the project to an upset limit of $671,250.00 exclusive of GST, in accordance with Purchasing By-Law 2004-341, Part II, Section 7 (1).

 

5)                  AND THAT a contingency amount of $67,125.00 exclusive of GST be established to cover any additional construction inspection and contract administration services and material testing during construction and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit with monthly reporting to the Town Treasurer;

 

6)                  AND THAT Purchasing Department staff be authorized to issue a purchase order to Power Stream Inc. for an amount of $62,800.00 exclusive of GST for the cost of work to be carried out by Power Stream Inc relating to the completion of service connections, removal of primary lines and temporary isolation of power lines.

 

7)                  AND THAT funding for the project be provided from the approved Capital Budget accounts # 083-5350-8161-005, 083-5350-9320-005 and 083-5350-9325-005, and recoveries from Bell Canada, as identified in this report;

 

8)                  AND THAT staff be authorized to award the contract for the wider bridge option;

 

9)                  AND THAT upon payment of all invoices, any remaining funds be returned to the original funding sources;

 

10)              AND THAT staff be authorized and directed to do all things necessary to give effect to this resolution.

 

5. Others (HR, Strategic, Affected Units)                                   6. Attachment(s)

 

PURPOSE:

The purpose of this report is to award the contract for the extension of Enterprise Boulevard to Kennedy Road and the reconstruction of Main Street Unionville South and to retain consultants to provide construction inspection, contract administration and materials testing services during construction of the project.

 

BACKGROUND:

The first phase of Enterprise Boulevard construction was open to traffic in November 2005. This provided an indirect east/west connection from Warden Ave. to Kennedy Rd.

 

In August of 2007, the consulting engineering firm McCormick Rankin Corporation was retained by the Town to prepare the detailed designs, construction drawings, specifications and tender documents for the extension of Enterprise to Kennedy road and the reconstruction of Main Street Unionville South as illustrated on Attachment A.

 

In addition property acquisition for the right of way required to construct the road has been ongoing for the past year.

 

OPTIONS/ DISCUSSION:

Work on the detailed design and the securing of approvals has been ongoing since August 2007 and has advanced to the stage where tenders have been received for the construction of the project which includes:

·        the construction of Enterprise Boulevard with a five-lane cross section, bicycle lanes and sidewalks from Rivis Road to Main Street.

·        the widening of Unionville Gate from its current two-lane cross section to a five-lane cross section with sidewalks and bicycle lane in both directions of travel.

·        the extension of the existing culvert on Unionville Gate to accommodate the road widening.

·        the reconstruction of Main Street Unionville South from Hwy 7 to Unionville Gate including the narrowing of Main Street from its existing four lane cross-section to a two lane cross-section with sidewalks, bike lanes, on-street parking and streetscape.

·        the replacement of the Rouge River bridge deck on Main Street.

·        the construction of the trunk sanitary sewer along Main Street from Hwy 7 to Richard Maynard Crescent connecting to the York Region Trunk Sewer at the Rouge River Valley.

·        the replacement of the local services including watermain and sanitary sewers along Main Street South.

·        the construction of  a trunk storm sewer on Unionville Gate and an outfall for the future development of South Unionville east of Kennedy Road.

·        the installation of local services including watermain and storm sewers along Enterprise Blvd.

·        the provision for installation of district heating and cooling systems along Enterprise Blvd from Rivis Road to future Street A.

·        the installation of streetlighting as described in the Markham Centre Standards throughout the project.

·        modifications to the Enterprise Blvd. pump station.

·        the replacement of the existing temporary light poles along Enterprise Blvd. and Rivis Road with the Markham Centre standard light poles.

·        the placement of top asphalt along the first phase of Enterprise Blvd., Rivis Road and YMCA Blvd.

 

The current contract contains enhanced streetscape features on Main Street which reflect the recommendations of the Main Street South Streetscape Plan such as:

·        decorative lock-stone in parking areas.

·        tree planting along sodded boulevards.

·        decorative lock-stone for pedestrian crossing along Hwy 7/Main Street South.

·        heritage style street lights from Hwy 7 to the Rouge River bridge.

·        Markham Centre standard street light from the bridge to Enterprise Boulevard.

·        stone facing parapet walls along the Rouge River bridge.

These works were reviewed with abutting residents and interested stakeholders on November 27, 2008 and December 8, 2009 and were endorsed.

 

The current contract provides for the installation of paired Markham Centre light standards for the full length of the extension of Enterprise Blvd and for the construction of wider (2.0m) sidewalks along most of the extension.  However, given that the Markham Centre Streetscape Guidelines are currently being up-dated, the lack of development along significant sections of this portion of the road, and  the fact that many of the utilities are not being installed at this time, boulevard treatment will be limited to sod through this contract.  It is anticipated that the balance of the Markham Centre Streetscape standards, will be installed coincidental with development on the adjacent parcels of land.

 

Regulatory Agency Approval

All required approvals for the project have been secured including the Toronto Region Conservation Authority (TRCA), the Region of York and the Ministry of Environment.

 

Consultant Services

The Town’s purchasing By-law 2004-341, Part II, Section 7(1) (h) allows for the acquisition of consulting and professional services from a preferred supplier without seeking proposals if the service is non-standard and the supplier has a proven track record with the Town in terms of quality, pricing and service.

 

McCormick Rankin Corporation has undertaken the environmental assessment, detailed designs, construction drawings, specifications and tender documents for this project.  Staff has negotiated an upset fee of $671,250.00 to provide full time contract administration, inspection services and materials testing. Details regarding fees for these services are included in the Financial Consideration section of this report.

 

Given the short time frame available to construct the project and McCormick Rankin’s experience, qualifications and excellent previous performance, staff are recommending that McCormick Rankin Corporation be retained to provide contract administration, construction inspection services and materials testing for the project.  The fee is approximately 7.0% of the project estimate and is within the rates established for projects of this magnitude.

 

Property Acquisition

The majority of the lands required to construct the Enterprise Blvd Phase 2 extension were purchased by the Town from Peter Wing Way Quan, Lai Shing Quan and P. Quan Developments Limited.

 

In October 21, 2008 Council authorized staff to finalize negotiations for the acquisition of small parcels of land for road widening purposes from three property owners on Unionville Gate (Freehold Building Corporation, Traks Communications Ltd. and Unionville Gate Medical Holdings Limited) together with temporary limited interests for up to 2 years for construction access, grading, installation of toe walls and street lights as illustrated on Attachment (B).

 

As these agreements are not expected to be completed and title transferred to the Town until May, 2009, the Contractors were advised in the tender document to schedule their work accordingly.

 

Markham District Energy

Markham District Energy Board of Directors Meeting held on March 26, 2009 have decided not to install MDE infrastructure along Enterprise Blvd from Rivis Road to future Street “A” as part of this contract and therefore the provisional item for Markham District Energy work has not been included in the tender award. The installation of MDE pipe may occur 5 to 8 years from now as development occurs.

 

Bridge Deck Replacement Options

The bridge deck replacement on Main Street is designed to accommodate two travel lanes with bike lanes and 2.0m wide sidewalks. The width of the new deck is narrower than the existing deck which will result in the exposure of the underneath abutments as illustrated on Attachment C.

 

During a public meeting held on December 8, 2008, the residents requested that the bridge deck be widened with a wider sidewalk to match the existing deck width as illustrated on Attachment D.

 

Two alternatives for the deck width were included in the tender document with a provision that Council will decide on its preferred option based on funding availability and on public input.

 

Staff recommends the contract for the option 2 – wider bridge be awarded. Option 2 is a cheaper alternative than Option 1 but the Town’s share of the cost will increase by $40,407.36 and Bell’s share of the cost will be reduced by $126,977.13. The Town’s additional cost is based on the bridge deck replacement cost plus Town’s cost share for the relocation of Bell Canada conduits as part of the bridge deck replacement.

 

Bell Canada

Bell Canada ducts need to be relocated and manholes to be rebuilt as part of the bridge deck replacement option 1. For the wider bridge option 2, Bell Canada ducts will only be relocated with no requirement for manholes to be rebuilt.

This work will be funded jointly between the Town of Markham and Bell Canada. The Town is to fund 50% of Labour and equipment costs as per the Municipal Access Agreement.

 

Prequalification

Due to the scope of the project, contractors were pre-qualified to ensure that all bidders would have the necessary qualifications, experience and resources to complete the works in accordance with Town of Markham requirements within the specified timelines, The prequalification was issued in accordance with the Purchasing By-Law 2004-341.

 

PREQUALIFICATION INFORMATION

Advertised, place and date

December 8, 2008

Prequalification closed on

January 13, 2009

Number of contractors picking up bid documents

38

Number of contractors responding to bid

17

Number of contractors prequalified

12

 

Construction Tender

The construction tender # 021-T-09 was issued in accordance with the Purchasing By-law 2004-341. Engineering and Purchasing staff and the consultant have reviewed the bid documents and are satisfied that all items, conditions, bid prices and specifications comply with the Town’s requirements. The tender results are summarized below:

BID INFORMATION

 

Tender release

February 4, 2009

Bids closed on

March 17, 2009

Number of contractors picking up bid documents

12

 

Detailed pricing information as submitted is as follows exclusive of GST:

Contractor

Total Tender Price

Option 1 – Narrow Deck

(excluding GST)

Total Tender Price

Option 2 – Wider Deck

(excluding GST)

Carillion Canada Inc.

$8,774,506.48

$8,687,936.71

Soncin Construction

$9,771,616.49

$9,591,813.49

Dufferin Construction

$9,973,601.90

$9,804,983.90

Graham Brothers

$9,991,938.52

$9,876,569.96

Miwel Construction

$10,376,330.25

$10,004,465.85

Dagmar Construction

$10,447,701.71

$10,346,386.02

Ellirpa Construction

$11,130,187.35

$10,928,173.33

Brennan Paving

$11,243,408.20

$11,079,132.20

Grascan Construction

$11,373,575.00

$11,250,900.00

Clearway Construction

$11,837,581.39

$11,659,538.12

The bids were verified for accuracy and compliance with the tender terms and conditions.  Town staff has reviewed the tender submitted by Carillion Canada Inc. and are satisfied that all terms, conditions, bid prices and specifications comply with the Town’s requirements.  Carillion Canada Inc. provided evidence of company’s past experience in this type of projects and references were checked as part of the prequalification process.

 

FINANCIAL CONSIDERATIONS AND TEMPLATE: (external link)

Staff recommends that tender for the construction of the Enterprise Boulevard Phase 2 and Main Street Unionville reconstruction be awarded to the lowest bidder, Carillion Canada Inc. in the amount of $8,687,936.71 exclusive of GST.  The total cost of the constructing this project with the wider bridge deck option, excluding Markham District Energy and property acquisition costs is as follows:

Item

Cost excl. GST

Construction Cost        

$8,687,936.71

Construction Cost Contingency

$1,018,793.67

Construction Inspection, Contract Administration & Material testing

$671,250.00

Construction Insp., Contract Admin & Material testing Contingency

$67,125.00

 

Power Stream connection charges

$62,800.00

Engineering Department Project Management Fee @6%

$626,706.32

Total Project Cost

$11,134,611.70

 

The Town’s portion of the project costs is funded in the approved Capital Budget in the following amounts:

 

 

Account #

Project Budget

Cost excl. GST

Estimated Remaining Funds

 

Enterprise Construction (Phase 2)

083-5350-9320-005

$7,825,000

 

 

$6,290,984.35

 

 

 

$1,534,015.65

 

Main Street, Unionville

083-5350-9325-005

$3,696,000

 

$3,586,605.24

 

 

$109,394.76

Hwy 7 Trunk Sanitary Sewer (Phase 1)

083-5350-8161-005

$1,484,800

 

$1,257,022.11

 

 

$227,777.89

 

Totals

 

$13,005,800

 

$11,134,611.70

 

$1,871,188.30

 

 

The Town will upfront the cost for this project and recoveries will be provided from the followings source

 

Item

Cost excl. GST

Recoveries from Bell Canada*

     $62,666.24

 

*   Bell Canada cost share (material and 50% labour and equipment cost) plus 10% construction cost contingencies, 7.0% consultant contract administration fees, 10% contract administration contingencies and 6% project management fees.

 

CONSTRUCTION SCHEDULE

The current schedule for the project, to be finalized with the contractor, is to have this contract start mid May and the Enterprise extension open to traffic by end of 2009. Work on the Rouge River Bridge, illumination and streetscape may be extended to spring 2010.

 

While a portion of the work required on the Unionville private properties may be delayed if the owners fail to execute the agreements by May 2009, the opening of the Unionville Gate for vehicular traffic will not be affected by this delay.

 

A notice of commencing construction will be sent to the public following the award of the contract.

 

ALIGNMENT WITH STRATEGIC PRIORITIES:

The extension of Enterprise Boulevard supports the Markham Transportation Master Plan.

 

 

BUSINESS UNITS CONSULTED AND AFFECTED:

This report was circulated internally to the Legal, Financial Services, Urban Design and Operations Departments and their comments have been incorporated.  

 

 

RECOMMENDED BY:  

 

________________________                              ________________________

Alan Brown,                                                          Jim Baird, M.C.I.P., R.P.P.

Director of Engineering                               Commissioner of Development Services

 

 

ATTACHMENTS:

Attachment A – Location Plan

Attachment B - Unionville Gate Widening Plan

Attachment C – Bridge Deck Replacement Option 1

Attachment D – Bridge Deck Replacement Option 2